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Dynamic Executive Assistant and Project Manager with experience within event planning
Svenja Gélin
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
A dynamic and versatile project manager with experience within event planning. A strong team player with excellent communication skills. A creative thinker with the ability to work independently, ensuring solutions are found and goals are reached. Recognised for exceptional attention to detail with the drive and determination to succeed.
Markets
United Kingdom
Language
German
Fluently
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2020 - 2020
job
Project management
TikTok.
(Contractor) Interviewing
Initiating and leading several internal and client-facing projects, implementing new workflows, and Diary, Inbox, travel
supporting team growth (growing the department's PMO team from 1 to 5 within 3 months). Building management
a team culture and supporting mental wellbeing. Event Planning
G-Suite
❖ Inbox management for Managing Director Concur
❖ Calendar management Managing Director Microsoft Office
❖ Taking meeting notes
❖ Interviewing & scoring PMO team for EU
❖ Standalone management of XFN Project with external partners
❖ Responsible for SOWs, contract application and approval on internal OA system, payment Languages
requests on internal OA system German, native
❖ Onboarding new starters and virtually buddying up with new PMO starters EU wide English, fluent to native
❖ Responsible for schedule for our virtual sales Bootcamp for new joiners Mandarin, beginner
❖ Planning and organizing team-building including on location and virtually
❖ Processing expenses via Concur Interests
❖ Preparing presentations Managing Director in PowerPoint and google slides Literature
Content commerce
Boxing
Initiating and leading several internal and client-facing projects, implementing new workflows, and Diary, Inbox, travel
supporting team growth (growing the department's PMO team from 1 to 5 within 3 months). Building management
a team culture and supporting mental wellbeing. Event Planning
G-Suite
❖ Inbox management for Managing Director Concur
❖ Calendar management Managing Director Microsoft Office
❖ Taking meeting notes
❖ Interviewing & scoring PMO team for EU
❖ Standalone management of XFN Project with external partners
❖ Responsible for SOWs, contract application and approval on internal OA system, payment Languages
requests on internal OA system German, native
❖ Onboarding new starters and virtually buddying up with new PMO starters EU wide English, fluent to native
❖ Responsible for schedule for our virtual sales Bootcamp for new joiners Mandarin, beginner
❖ Planning and organizing team-building including on location and virtually
❖ Processing expenses via Concur Interests
❖ Preparing presentations Managing Director in PowerPoint and google slides Literature
Content commerce
Boxing
Project Management, Powerpoint, Event planning, PMO, Onboarding, Management, Event, Sales, Content, Growth, Office, Google, Native, Processing, UP
2019 - 2020
job
Administrative Business Partner I
Google.
Providing high-level administrative support to Executive Directors in a fast-paced environment.
Project & Event Coordination for internal and external events and collaborations, planning, and supporting daily operational and administrative functions in busy environments.
❖ Responsible for proactively planning and managing diaries of three directors
❖ Planning and organising meetings, team events, offsites over multiples time zones
❖ Processing all expenses using Concur
❖ Planning frequent international travel including Visa applications.
❖ Acting as the principal point of contact for internal and external clients
❖ Regularly working cross-functionally with multiple teams, senior management & key
stakeholders
❖ Working on marketing projects and events
❖ Planning and organizing company summits
Project & Event Coordination for internal and external events and collaborations, planning, and supporting daily operational and administrative functions in busy environments.
❖ Responsible for proactively planning and managing diaries of three directors
❖ Planning and organising meetings, team events, offsites over multiples time zones
❖ Processing all expenses using Concur
❖ Planning frequent international travel including Visa applications.
❖ Acting as the principal point of contact for internal and external clients
❖ Regularly working cross-functionally with multiple teams, senior management & key
stakeholders
❖ Working on marketing projects and events
❖ Planning and organizing company summits
Marketing, Management, Event, Support, Business Partner, International, Processing
2018 - 2019
job
Executive Assistant I
Facebook.
Supported the Director in delivering department objectives by managing his diary, arranging travel,
preparing leadership meetings, working closely with his direct reports to have an understanding of the department's needs.
❖ Responsible for Planning and managing the busy calendars of two directors
❖ Making on-the-spot decisions without sacrificing attention to detail
❖ Proactively planning complex travel and international meetings
❖ project management for leadership offsites & events, as well as offsites & team building
for the wider team (150+ people)
❖ Main point of contact for Direct reports of my Directors (Multiple Engineering & Product Managers)
❖ Tracking & processing of all business-related expenses using Concur
❖ Planning & organising bi-weekly socials for the whole department (300+ people),
organising happy hours for multiple sub-teams
❖ Responsible for teams seating and desk allocation and preparing swag bags for new
starters
❖ Working with design agencies to create new swag for the department and sub-teams
preparing leadership meetings, working closely with his direct reports to have an understanding of the department's needs.
❖ Responsible for Planning and managing the busy calendars of two directors
❖ Making on-the-spot decisions without sacrificing attention to detail
❖ Proactively planning complex travel and international meetings
❖ project management for leadership offsites & events, as well as offsites & team building
for the wider team (150+ people)
❖ Main point of contact for Direct reports of my Directors (Multiple Engineering & Product Managers)
❖ Tracking & processing of all business-related expenses using Concur
❖ Planning & organising bi-weekly socials for the whole department (300+ people),
organising happy hours for multiple sub-teams
❖ Responsible for teams seating and desk allocation and preparing swag bags for new
starters
❖ Working with design agencies to create new swag for the department and sub-teams
Design, Project Management, Leadership, Management, Engineering, Detail, International, BEE, Processing
2016 - 2017
job
Packaging and Design Administrator
Lidl GmbH UK.
Design, Packaging, Administrator
2015 - 2016
job
Personal Assistant
La Soiree D'elite.
Personal assistant
2013 - 2015
job
General Manager
EA.
Manager
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