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Efficient well organised and experienced Executive Assistant
Sally Johnson
,
Reigate, United Kingdom
Experience
Other titles
Skills
I'm offering
A highly experienced Executive Assistant with an extensive skill base and track record of supporting Managing Directors and board level directors. Used to working with an ever-changing diary and workload. Able to quickly understand needs and demand to provide thought leadership and proactive management. Excellent communication skills both verbal and written with a good track record of developing positive and productive relationships with clients PA’s. Highly confidential and diplomatic in dealing with personal interactions. Strong work ethic taking pride in being trustworthy and honest in customer relations.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Available
My experience
2013 - 2021
job
Senior Executive Assistant to the Managing Director, Finance Director and CCO
G4S Cash Solutions.
(redundancy)
• Full responsibility to look after the Executive's diaries to include all business and travel needs including itineraries
• Gatekeeper to the Executive directors including screening all calls
• Confidant to the Executive directors including personnel issues.
• Arranging various internal and external meetings including liaison with clients PA's and working with the CEO's PA to arrange internal meetings for the Executive Directors.
• Talking to customers and building productive relationships with stakeholders including Banks, Police, Government Bodies.
• Organising and partaking in company conferences and away days with over 150 attendees. Undertaking all administrative tasks including visiting and choosing the appropriate venue and negotiating rates.
• Preparing expenses, Barclaycard and fuel claims, ad hoc payments, purchase orders, new suppliers, stationery, and office supplies ordering.
• Constructing letters to stakeholders and customers
• Line Manager to the Operations Director's PA. Assisting with any queries and offering learning, advice and ways of working.
• Arranging company telephones, mobile phones, laptops, security etc for new starters. Organising inductions for new starters across the group, ensuring the new starter has everything they need on their first day.
• Capex administrator ensuring Capex applications have been completed correctly, that the relevant approval has been sought, preparing the Capex. Keeping the spreadsheet up to date with any amendments or changes.
• Working on projects and data bases to support the sales and finance teams.
• Manage and maintain organisational charts.
• Maintain holiday records and sickness on HR PRO.
• Full responsibility to look after the Executive's diaries to include all business and travel needs including itineraries
• Gatekeeper to the Executive directors including screening all calls
• Confidant to the Executive directors including personnel issues.
• Arranging various internal and external meetings including liaison with clients PA's and working with the CEO's PA to arrange internal meetings for the Executive Directors.
• Talking to customers and building productive relationships with stakeholders including Banks, Police, Government Bodies.
• Organising and partaking in company conferences and away days with over 150 attendees. Undertaking all administrative tasks including visiting and choosing the appropriate venue and negotiating rates.
• Preparing expenses, Barclaycard and fuel claims, ad hoc payments, purchase orders, new suppliers, stationery, and office supplies ordering.
• Constructing letters to stakeholders and customers
• Line Manager to the Operations Director's PA. Assisting with any queries and offering learning, advice and ways of working.
• Arranging company telephones, mobile phones, laptops, security etc for new starters. Organising inductions for new starters across the group, ensuring the new starter has everything they need on their first day.
• Capex administrator ensuring Capex applications have been completed correctly, that the relevant approval has been sought, preparing the Capex. Keeping the spreadsheet up to date with any amendments or changes.
• Working on projects and data bases to support the sales and finance teams.
• Manage and maintain organisational charts.
• Maintain holiday records and sickness on HR PRO.
Operations, Finance, Sales, Security, Support, Ceo, Office, Administrator, ON, Manager, UP
2009 - 2013
job
Exec PA to Risk Director and PI Claims administrator
unknown.
• Extensive diary management, organise travel itineraries and meetings, co-ordinate conference calls etc.
• Obtain information and arrange meetings with various stakeholders including the Police, Crimestoppers, SOCA, BSIA (Industry body)
• Organise Roadshows, Away Days and Risk Department Strategy Days.
• Process all Non Conformance Reports on a daily basis, log onto a spreadsheet and allocate to relevant branches.
• Read all Risk Director emails received and sent, and where possible provide a response or bring to the attention of the Risk Director.
• Provide cover for administrators within the department during holiday period
• Recognition awards, read all attack reports, highlighting acts of bravery, keeping a spreadsheet, writing to the employer, arranging certificates and plaques, liaising with various G4S staff.
• Personal Injury claims administrator supporting the Employee Protection Manager dealing with highly confidential material and passing this on in a timely manner to the Insurance Company and Solicitors.
PA to UK and IRELAND New Business Directors
• Obtain information and arrange meetings with various stakeholders including the Police, Crimestoppers, SOCA, BSIA (Industry body)
• Organise Roadshows, Away Days and Risk Department Strategy Days.
• Process all Non Conformance Reports on a daily basis, log onto a spreadsheet and allocate to relevant branches.
• Read all Risk Director emails received and sent, and where possible provide a response or bring to the attention of the Risk Director.
• Provide cover for administrators within the department during holiday period
• Recognition awards, read all attack reports, highlighting acts of bravery, keeping a spreadsheet, writing to the employer, arranging certificates and plaques, liaising with various G4S staff.
• Personal Injury claims administrator supporting the Employee Protection Manager dealing with highly confidential material and passing this on in a timely manner to the Insurance Company and Solicitors.
PA to UK and IRELAND New Business Directors
Writing, Management, Insurance, Administrator, ON, Manager
2008 - 2009
temp
Temporary Contract
unknown.
PA to Two New Business Directors providing a high level of administrative skills as running two diaries and arranging various meetings in both.
ON
2008 - 2008
temp
Temporary Contract
The Go-Ahead Group.
The role was to provide a PA service to the Head of Purchasing for the Bus Division of this large plc company.
Service, PLC, ON
2008 - 2008
temp
Temporary contract
The Slice.
Exec Assistant to the CEO of this online marketing company. This was a temporary contract to support the CEO in a transitional period for the company.
Marketing, Online Marketing, Support, Ceo, Online
2002 - 2008
job
Line Manager for two Receptionists
Charles Church South East.
(Redundancy - office closure)
PA to the Managing Director of this construction company. To provide a high level of integrity and confidentiality whilst dealing with various confidential components of the business. Supporting a charity by arranging various golf days, auctions and other events to raise money for the charity. HR - sickness, holidays, company cars and administration recruitment.
PA to the Managing Director of this construction company. To provide a high level of integrity and confidentiality whilst dealing with various confidential components of the business. Supporting a charity by arranging various golf days, auctions and other events to raise money for the charity. HR - sickness, holidays, company cars and administration recruitment.
Administration, Recruitment, Office, ON, Manager
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