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Editor and Events Coordinator with strong administrative and organisation skillset
Bunny Richards
,
Pulborough, United Kingdom
Experience
Other titles
Skills
I'm offering
Hi! Having spent 13 years working for a B2B publishing house and events company in a variety of editorial, events and administration capacities, I have been working as a virtual assistant since September 2020. Thanks to my varied background, I complete a variety of tasks; some which lean on my publishing and event planning background and others that utilise transferrable organisational skillsets in a more traditional administration capacity, such as managing diaries, booking meetings and managing email inboxes.
With a varied skillset, wide-reaching systems knowledge and a passion for organisation, I enjoy working with and supporting businesses through exciting times of growth, as well as routine day-to-day work.
In my spare time, I like to challenge myself and through lockdown I completed a virtual bike ride from Lands End to John O’Groats on my spin bike, raising money for the NHS.
With a varied skillset, wide-reaching systems knowledge and a passion for organisation, I enjoy working with and supporting businesses through exciting times of growth, as well as routine day-to-day work.
In my spare time, I like to challenge myself and through lockdown I completed a virtual bike ride from Lands End to John O’Groats on my spin bike, raising money for the NHS.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2020 - ?
job
Executive Assistant
Recruitment Company.
Following redundancy, I decided to utilise my skillset and experience to help and assist growing businesses outside the field of events and publishing. Since September, I have worked with a variety of clients in different industries.
Recruitment Company
Responsibilities:
• Diary management
• Support the Director with internal and external projects
• Management of email accounts
• Booking meetings, lunches and dinner with clients
• Gathering data and sending out email campaigns via outreach tool
• Buying gifts for staff and clients
• Sourcing potential client data
• Writing job descriptions and posting to job boards
• Managing social media account
• Purchasing office equipment and supplies
• Project manage a client conference at Mercedes Benz World
A Professional Community of Senior Finance Leaders
Responsibilities:
• Diary management and sending out meeting invites
• Support the Managing Director with internal and external projects
• Email correspondence
• Researching gifts ideas for employees
• Update and organise CRM
• Designing publications (certificates, webinar info)
• Writing marketing content
Tree Surgeon
Responsibilities:
• Diary management
• Manage incoming calls and arrange pricing viewings
• Send out invoices & chase outstanding debt
• Organise the team and ensure they know where to be and when
• Purchase tools and branded clothing
Recruitment Company
Responsibilities:
• Diary management
• Support the Director with internal and external projects
• Management of email accounts
• Booking meetings, lunches and dinner with clients
• Gathering data and sending out email campaigns via outreach tool
• Buying gifts for staff and clients
• Sourcing potential client data
• Writing job descriptions and posting to job boards
• Managing social media account
• Purchasing office equipment and supplies
• Project manage a client conference at Mercedes Benz World
A Professional Community of Senior Finance Leaders
Responsibilities:
• Diary management and sending out meeting invites
• Support the Managing Director with internal and external projects
• Email correspondence
• Researching gifts ideas for employees
• Update and organise CRM
• Designing publications (certificates, webinar info)
• Writing marketing content
Tree Surgeon
Responsibilities:
• Diary management
• Manage incoming calls and arrange pricing viewings
• Send out invoices & chase outstanding debt
• Organise the team and ensure they know where to be and when
• Purchase tools and branded clothing
Marketing, Social Media, Writing, CRM, Management, Finance, Recruitment, Sourcing, Content, Support, Community, Office, Booking, Social, Virtual assistant, Personal assistant, Executive assistance, Project Management, Project coordination
2017 - 2020
job
Editor
UKI Media & Events.
Following a change in the Editorial department, I was asked to return to my previous post, as Editor for full production of the 14 showguides and apps within the business. I previously held this position from Nov ’14 – Oct ’16, as outlined below.
Responsibilities - Showguides:
• Full production of 14 showguides p/a (40 - 256 pages per guide)
• Researching images for covers
• Working with translators to produce multi-lingual guides
• Working with the Expo department to gather relevant showguide content
• Working with the designer to ensure all content is correctly positioned
• Working with Proof Reader to ensure all content is correctly written
• Liaising with freelance translators and ensuring they are adhering to the production timeline
• Liaising with Sales Directors, Managing Director and CEO for forewords
• Placing content into templates using Adobe InDesign
• Editing exhibitor listings (80 - 600 per showguide)
• Employing sub-editors to sub the exhibitor listings
• Create flatplans for the showguides using Adobe InDesign and working with sales teams to ensure that all adverts are placed correctly
• Signing off pages ready for print
Responsibilities – Apps:
• Build smartphone applications for iOS and Android for each Expo (32 apps p/a)
• Upload all relevant content to Confman; show highlights, show events, useful Information, floorplans and show news and send to translation (4 languages)
• Re-upload translated content
• Test apps
• Upload screenshots of each page of the apps to iTunes Connect and Google Play Developer and read and edit coding
• Software used Confman, SourceTree, Xcode, Android Studio, iTunes Connect and Google Play Developer
Responsibilities - Showguides:
• Full production of 14 showguides p/a (40 - 256 pages per guide)
• Researching images for covers
• Working with translators to produce multi-lingual guides
• Working with the Expo department to gather relevant showguide content
• Working with the designer to ensure all content is correctly positioned
• Working with Proof Reader to ensure all content is correctly written
• Liaising with freelance translators and ensuring they are adhering to the production timeline
• Liaising with Sales Directors, Managing Director and CEO for forewords
• Placing content into templates using Adobe InDesign
• Editing exhibitor listings (80 - 600 per showguide)
• Employing sub-editors to sub the exhibitor listings
• Create flatplans for the showguides using Adobe InDesign and working with sales teams to ensure that all adverts are placed correctly
• Signing off pages ready for print
Responsibilities – Apps:
• Build smartphone applications for iOS and Android for each Expo (32 apps p/a)
• Upload all relevant content to Confman; show highlights, show events, useful Information, floorplans and show news and send to translation (4 languages)
• Re-upload translated content
• Test apps
• Upload screenshots of each page of the apps to iTunes Connect and Google Play Developer and read and edit coding
• Software used Confman, SourceTree, Xcode, Android Studio, iTunes Connect and Google Play Developer
Content, Sourcetree, Production, Guide, Google, Software, Ceo, Adobe, Apps, Developer, Adobe Indesign, Test, Sales, Android studio, Xcode, Print, Indesign, IOS, Android
2017 - 2017
job
Exhibition Operations Coordinator
UKI Media & Events.
On returning from travelling, I was offered a role within the Exhibitions department which allowed me to better understand the mechanics of organising a show, building on my previous experience as Conference Director.
Responsibilities:
• Event Floorplan Software - I use this software to draw venue floorplans from scratch, and make changes to floorplans already produced
• Talking with international venues to organise budgets, discussing with stand contractors build design and regulations from venues, speaking with suppliers to arrange quotes needed and organising stock takes with freight companies
• Organising/booking flights and accommodation for colleagues and directors
• Ensuring all Expo databases and filing are up-to-date, keeping on top of any changes
• Travelling to Exhibitions for build-up and show days to help Exhibition Managers with a variety of tasks to ensure the show runs smoothly
• Answering phones and emails to exhibitors, delegates and visitors to help with any questions they may have before an Exhibition
• Help organise visa letters for exhibitors, delegates and visitors that are attending our Exhibitions from overseas
• Gather information from venues to put together for online exhibitor manuals
• Send out multiple e-mailers to exhibitors
• Keeping in touch with Exhibition Sales Directors, to ensure they are always working from the most up-to-date floorplans
Responsibilities:
• Event Floorplan Software - I use this software to draw venue floorplans from scratch, and make changes to floorplans already produced
• Talking with international venues to organise budgets, discussing with stand contractors build design and regulations from venues, speaking with suppliers to arrange quotes needed and organising stock takes with freight companies
• Organising/booking flights and accommodation for colleagues and directors
• Ensuring all Expo databases and filing are up-to-date, keeping on top of any changes
• Travelling to Exhibitions for build-up and show days to help Exhibition Managers with a variety of tasks to ensure the show runs smoothly
• Answering phones and emails to exhibitors, delegates and visitors to help with any questions they may have before an Exhibition
• Help organise visa letters for exhibitors, delegates and visitors that are attending our Exhibitions from overseas
• Gather information from venues to put together for online exhibitor manuals
• Send out multiple e-mailers to exhibitors
• Keeping in touch with Exhibition Sales Directors, to ensure they are always working from the most up-to-date floorplans
Design, Operations, Event, Sales, Coordinator, International, Software, Online, Booking, UP, ME
2012 - 2017
job
Conference Director
UKI Media & Events.
In 2012 Meteorological Technology World Expo was created; a show and conference in Brussels. The Managing Director appointed me Conference Director due to my work on Meteorological Technology International Magazine and the relationships I had built with some very well respected people within the industry.
Responsibilities:
• Sending out call for papers
• Researching subject areas within the industry to contact the right experts from around the world
• Built new relationships with industry experts
• Found moderators for different sessions (experts in the subject of each session)
• Compiled over 70 conference papers p/a and arranged them into a three-day conference programme
• Learnt how to use Confman and uploaded all conference papers so that they were online
• Created monthly emails building up to the show to all visitors and exhibitors to inform them about the details of the conference
• Worked with designers to create all signage for the conference
• When onsite I ensured all speakers and moderators were where they were supposed to be and oversaw the entire conference ran smoothly
Responsibilities:
• Sending out call for papers
• Researching subject areas within the industry to contact the right experts from around the world
• Built new relationships with industry experts
• Found moderators for different sessions (experts in the subject of each session)
• Compiled over 70 conference papers p/a and arranged them into a three-day conference programme
• Learnt how to use Confman and uploaded all conference papers so that they were online
• Created monthly emails building up to the show to all visitors and exhibitors to inform them about the details of the conference
• Worked with designers to create all signage for the conference
• When onsite I ensured all speakers and moderators were where they were supposed to be and oversaw the entire conference ran smoothly
SoMe, Technology, International, Online, UP, ME
2012 - 2014
job
Editor - 3 x Marine Publications
UKI Media & Events.
Following my work on Aerospace Testing International Magazine and Meteorological Technology International Magazine, I was made Editor of three brand new magazines. Titles worked on were Marine Catering International, Marine Maintenance Technology International & Shipping Port International.
Responsibilities:
• Copy chasing (sending out editorial guidelines and providing deadlines and building relationships with advertisers)
• Researching and commissioning relevant articles for each magazine
• Keeping to a tight budget and the correct number of pages agreed by director team
• Getting raw articles into template and ready for subbing
• Cutting articles to fit design templates
• Writing and uploading new stories for monthly industry news emailers
• Picture chasing and ensuring rights for print
• Visiting our shows and interviewing visitors and exhibitors and writing up news stories
• Ensuring that I was organised and had a day by day plan for the magazine building up to print day
• Sending clients previews of articles, making any changes required and ensuring approval before print
• Creating flatplans and communicating with sales to ensure that all adverts were placed correctly
• Signing off pages ready for print
Responsibilities:
• Copy chasing (sending out editorial guidelines and providing deadlines and building relationships with advertisers)
• Researching and commissioning relevant articles for each magazine
• Keeping to a tight budget and the correct number of pages agreed by director team
• Getting raw articles into template and ready for subbing
• Cutting articles to fit design templates
• Writing and uploading new stories for monthly industry news emailers
• Picture chasing and ensuring rights for print
• Visiting our shows and interviewing visitors and exhibitors and writing up news stories
• Ensuring that I was organised and had a day by day plan for the magazine building up to print day
• Sending clients previews of articles, making any changes required and ensuring approval before print
• Creating flatplans and communicating with sales to ensure that all adverts were placed correctly
• Signing off pages ready for print
Design, Writing, Budget, Print, Sales, Technology, Shipping, Testing, International, UP
2010 - 2012
job
Assistant Editor
UKI Media & Events.
Became Assistant Editor for two productions (one existing and one new) to build on my experience as Editorial Assistant. Titles worked on were Aerospace Testing International Magazine and Meteorological Technology International Magazine.
Responsibilities:
• Copy chasing (sending out editorial guidelines, providing deadlines and building relationships with advertisers)
• Picture chasing and ensuring rights for print
• Visiting our shows to interview visitors and exhibitors and writing up news stories
• Writing and uploading new stories to magazines websites on a weekly basis
• Helping the editor with day-to-day organisation
• Getting raw articles into template and ready for subbing
• Transcribing interviews
• Sending clients previews of articles
• Making any changes required and ensuring approval before print
Responsibilities:
• Copy chasing (sending out editorial guidelines, providing deadlines and building relationships with advertisers)
• Picture chasing and ensuring rights for print
• Visiting our shows to interview visitors and exhibitors and writing up news stories
• Writing and uploading new stories to magazines websites on a weekly basis
• Helping the editor with day-to-day organisation
• Getting raw articles into template and ready for subbing
• Transcribing interviews
• Sending clients previews of articles
• Making any changes required and ensuring approval before print
Writing, Websites, Interview, Print, Technology, Testing, International, Organization, UP
2007 - 2010
job
Editorial Assistant
UKI Media & Events.
Began work experience at UKIP Media & Events in July 2007 and was offered a permanent role in the August. I was made Editorial Assistant for its five Automotive titles; Professional Motorsport World, Engine Technology International, Professional Motorsport Circuit, Engine of The Year Awards and Vehicle Dynamics International.
Responsibilities:
First five bullet points within “Assistant Editor” role, together with:
• Interviewing personnel from the Automotive industry
• Going on Press trips and writing about new cars or technologies
Responsibilities:
First five bullet points within “Assistant Editor” role, together with:
• Interviewing personnel from the Automotive industry
• Going on Press trips and writing about new cars or technologies
Writing, Technology, International
My education
2006
-
2007
Crawley College
Diploma, Media
Diploma, Media
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