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Highly Experienced Executive Assistant
Alice Shuttlewood
,
hertfordshire, United Kingdom
Experience
Other titles
Skills
I'm offering
My suitability for assistant roles stems from an accrued wealth of organisational and administrative skills, enthusiastic approach to all tasks and a professional work ethic. I work autonomously and part of a team. I am efficient, able to prioritise and a strong communicator both orally and in writing. I am a highly motivated person who thrives under pressure in the workplace. I am a dedicated individual who relishes a challenge and always sees a task through to the end and to the highest standards.
Markets
United Kingdom
Links for more
Once you have created a company account and a job, you can access the profiles links.
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2020 - 2020
job
PA to CEO & Office Manager
Seedrs.
My role included:
• Diary management for the CEO
• Document preparation for all meetings
• Manage complex travel bookings - both business and private
• Arrange board meetings, collating relevant paperwork, preparing briefing materials, and taking minutes where necessary
• Following up on actions from meetings to ensure all outcomes are delivered
• Liaise with internal and external stakeholders on behalf of the CEO and other members of the Senior Team
• Maintain a positive office environment
• Manage incoming and outgoing post
• Manage meeting room bookings
• Deal with IT and H&S issues
• Support HR with employee onboarding and all set-up requirements
• Assist the wider team in booking travel and accommodation
• Arrange events and team social
• Diary management for the CEO
• Document preparation for all meetings
• Manage complex travel bookings - both business and private
• Arrange board meetings, collating relevant paperwork, preparing briefing materials, and taking minutes where necessary
• Following up on actions from meetings to ensure all outcomes are delivered
• Liaise with internal and external stakeholders on behalf of the CEO and other members of the Senior Team
• Maintain a positive office environment
• Manage incoming and outgoing post
• Manage meeting room bookings
• Deal with IT and H&S issues
• Support HR with employee onboarding and all set-up requirements
• Assist the wider team in booking travel and accommodation
• Arrange events and team social
Onboarding, Management, It, Support, Ceo, Office, Booking, Social, ON, Manager, UP
2019 - 2020
temp
Executive Assistant (contract)
Publicis Sapient.
My role included:
• Supporting 5 Vice Presidents
• Extensive diary management
• Arranging internal and external meetings/room bookings and in-house catering
• Inbox management
• Complex worldwide travel booking
• Visa applications and passport renewal
• Expenses submission & management of corporate credit cards
• Event management
• Support VP's on client projects
• Oversee department office move and office layout design (100 people)
• Supporting 5 Vice Presidents
• Extensive diary management
• Arranging internal and external meetings/room bookings and in-house catering
• Inbox management
• Complex worldwide travel booking
• Visa applications and passport renewal
• Expenses submission & management of corporate credit cards
• Event management
• Support VP's on client projects
• Oversee department office move and office layout design (100 people)
Design, Layout, Management, Event, Support, Office, Booking
2017 - 2019
job
Personal Assistant
Mindshare Worldwide.
My role included:
• Supporting 6 partners and their teams
• Extensive diary management
• Arranging internal and external meetings/room bookings and in-house catering
• Inbox management
• Document editing/creation
• Complex worldwide travel booking, adhering to both the mindshare/client travel approval process
• Visa applications and passport renewal
• Submitting/approving expenses and timesheets on their behalf
• Managing New starter/Leaver process
• Team holiday management
• Supporting 6 partners and their teams
• Extensive diary management
• Arranging internal and external meetings/room bookings and in-house catering
• Inbox management
• Document editing/creation
• Complex worldwide travel booking, adhering to both the mindshare/client travel approval process
• Visa applications and passport renewal
• Submitting/approving expenses and timesheets on their behalf
• Managing New starter/Leaver process
• Team holiday management
Personal assistant, Management, Booking
2015 - 2015
job
Project Officer
unknown.
My role included:
• Travel and car hire booking
• Organising courier services
• Collecting and distributing post for the departments
• Raising invoices in SAP
• Checking and editing correspondences for the Minister of Planning
• Run and manipulate correspondence reports on a weekly basis for board meetings
• Monitoring a joint inbox
My contract in this role was complete and I was moved into a different section within the DPE called Joint Regional Planning Panels (JRPP).
In addition to the above my role included:
• Switchboard
• Diary management
• Full administrative support including minute taking for regional panel meetings
• Maintaining department website
• Preparing reports for panel meetings to be distributed to panel members and the general public
• Supervising temp staff
• Travel and car hire booking
• Organising courier services
• Collecting and distributing post for the departments
• Raising invoices in SAP
• Checking and editing correspondences for the Minister of Planning
• Run and manipulate correspondence reports on a weekly basis for board meetings
• Monitoring a joint inbox
My contract in this role was complete and I was moved into a different section within the DPE called Joint Regional Planning Panels (JRPP).
In addition to the above my role included:
• Switchboard
• Diary management
• Full administrative support including minute taking for regional panel meetings
• Maintaining department website
• Preparing reports for panel meetings to be distributed to panel members and the general public
• Supervising temp staff
SAP, Management, Website, Support, Monitoring, Booking
2015 - 2015
job
Project Support Officer
Sydney Harbour Foreshore Authority.
6 month contract
My role included:
• Taking minutes at meetings
• PA support to Directors
• Raising purchase orders in ORLS and SAP
• Paying invoices
• Preparing documents for meetings
• Diary management
• General administrative support for the Project Managers
• Dealing with general queries via email and telephone
• Preparation of documents prior to submission for tenders which included, proof reading, editing, printing, scanning, binding and organising couriers for the delivery of these tenders
My role included:
• Taking minutes at meetings
• PA support to Directors
• Raising purchase orders in ORLS and SAP
• Paying invoices
• Preparing documents for meetings
• Diary management
• General administrative support for the Project Managers
• Dealing with general queries via email and telephone
• Preparation of documents prior to submission for tenders which included, proof reading, editing, printing, scanning, binding and organising couriers for the delivery of these tenders
SAP, Management, Support, ON
2015 - 2015
temp
Senior Office Administrator - Temp
SECOM Security.
Office, Administrator
2014 - 2014
job
Personal Assistant
Baxter Hoare Travel.
My role included:
• Screening directors calls and emails
• Diary management
• Taking minutes in meeting
• Maintaining the company's website
• Organising events
• Dealing with incoming and outgoing post from/to clients
• Greetings clients
• Arranging lunch and coffee for meetings
• Assistance with expenses (including credit card statements) and general administration
• Office and HR management including recruitment, sickness, holiday
• Manage office move of 30 staff (renovating an old church into new office space) including budget management, meeting contractors and negotiating cost of works, planning the office layout and design
• Screening directors calls and emails
• Diary management
• Taking minutes in meeting
• Maintaining the company's website
• Organising events
• Dealing with incoming and outgoing post from/to clients
• Greetings clients
• Arranging lunch and coffee for meetings
• Assistance with expenses (including credit card statements) and general administration
• Office and HR management including recruitment, sickness, holiday
• Manage office move of 30 staff (renovating an old church into new office space) including budget management, meeting contractors and negotiating cost of works, planning the office layout and design
Design, Layout, Administration, Budget, Personal assistant, Management, Recruitment, Website, Office
2014 - 2014
job
Personal Assistant
Taylor Gibbs.
My role included:
• Mortgage search and applications
• Diary management
• Preparing Ipad presentations
• Maintaining the company website
• Manipulating data for monthly & quarterly figures
• Overseeing the companies Social Media and Google AdWords marketing campaigns
• Screening directors calls and emails
• Mortgage search and applications
• Diary management
• Preparing Ipad presentations
• Maintaining the company website
• Manipulating data for monthly & quarterly figures
• Overseeing the companies Social Media and Google AdWords marketing campaigns
• Screening directors calls and emails
Marketing, Social Media, Google adwords, Personal assistant, Adwords, Management, Website, Google, Search, Social
2013 - 2014
job
Contracts Administrator
Redcentric.
My role included:
• Maintain accurate, consistent quality of information entered into the RMS system
• To develop effective relationships with relevant suppliers and sub-contractors
• Ensure smooth transition from implementation to support for the contract
• Dealing with queries from the contracts account managers, suppliers and customers
• Renewing all existing contracts & processing new orders
• Running internal reports for the finance department and sales managers
• Raising invoices
• Covering Reception and PA duties in the Receptionist absence
• Maintain accurate, consistent quality of information entered into the RMS system
• To develop effective relationships with relevant suppliers and sub-contractors
• Ensure smooth transition from implementation to support for the contract
• Dealing with queries from the contracts account managers, suppliers and customers
• Renewing all existing contracts & processing new orders
• Running internal reports for the finance department and sales managers
• Raising invoices
• Covering Reception and PA duties in the Receptionist absence
Contracts, Receptionist, Finance, Sales, Reception, Implementation, Support, Administrator, Processing, Contracts, ON
2010 - 2013
job
Contracts Administrator
Weblight Ltd.
My role included:
• Logging incoming calls from the companies to which we are contracted, for example TK Maxx, Currys and Sainsburys to ensure our engineers attend the site and complete the required work within the set response time
• Responsibility for running daily and weekly reports using an in-house database and Excel
• Developing a close relationship with the Helpdesks of the companies with whom we work to ensure that their queries and problems are quickly resolved
• Switchboard
• Scheduling engineers and dealing with enquiries
• Writing up quotes
• Organisation of engineers stock via the in-house database
• Making sales packs
• Logging incoming calls from the companies to which we are contracted, for example TK Maxx, Currys and Sainsburys to ensure our engineers attend the site and complete the required work within the set response time
• Responsibility for running daily and weekly reports using an in-house database and Excel
• Developing a close relationship with the Helpdesks of the companies with whom we work to ensure that their queries and problems are quickly resolved
• Switchboard
• Scheduling engineers and dealing with enquiries
• Writing up quotes
• Organisation of engineers stock via the in-house database
• Making sales packs
Excel, Writing, Contracts, Database, Sales, Organization, Administrator, Contracts, UP
2009 - 2010
internship
Advanced Apprenticeship
NHS Direct.
Learning and Development Trainee Administrator
Development, Administrator
My education
Hertford Regional College
Hndhncorequivalent, N/a
Hndhncorequivalent, N/a
n/a
Hndhncorequivalent, Level 3 Business and Retail (Minor in Business Administration)
Hndhncorequivalent, Level 3 Business and Retail (Minor in Business Administration)
The Leventhorpe School
Secondary, N/a
Secondary, N/a
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