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Professional virtual EA | Supporting business owners to 'get things done'
Tracey Stormer
,
Guildford, United Kingdom
Experience
Other titles
Skills
I'm offering
Personable and detail-oriented self-employed executive assistant with over 15 years' experience working in virtual and office-based environments across a range of sectors. Skilled at supporting global business leaders up to C-suite executives as well as managing time-bound projects for individual contributors. Adept at complex diary management across multiple continents and managing confidential information. Looking to add to my portfolio of clients with a new virtual support opportunity in which I can combine my passion for helping others with my strong communication, computer and time-management skills.
Markets
United Kingdom
Links for more
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Industries
Language
English
Fluently
Ready for
Ongoing relation / part-time
Available
My experience
2020 - ?
job
Virtual Executive Assistant
Self-employed.
Working with a portfolio of clients on both short-term and retainer contracts, I offer a professional and attentive Virtual EA service, supporting business owners to 'get things done'. Examples of my current responsibilities include:
• Full virtual support, from inbox and diary management to issuing monthly invoices on behalf of my client(s).
• Assist with Project proposal support, planning and monitoring.
• Creation, design and formatting of presentation materials including PowerPoint
• Arranging networking meetings and any ad-hoc event work that may be required.
• Ability to create and implement systems and processes to free up client(s) time.
• Full virtual support, from inbox and diary management to issuing monthly invoices on behalf of my client(s).
• Assist with Project proposal support, planning and monitoring.
• Creation, design and formatting of presentation materials including PowerPoint
• Arranging networking meetings and any ad-hoc event work that may be required.
• Ability to create and implement systems and processes to free up client(s) time.
Design, Powerpoint, Contracts, Networking, Management, Event, Service, Support, Monitoring, Processes, Contracts, UP
2015 - 2020
job
Virtual Executive Assistant
ASAHI INTERNATIONAL.
Asahi International Limited is a subsidiary of Asahi Group Holdings Ltd., a global beverage and food company listed on the Tokyo Stock Exchange, Japan. The UK-headquartered business is the custodian for leading super premium beer brands including Peroni Nastro Azzurro, Asahi Super Dry, Grolsch and Fuller's London Pride.
• Based in the UK HQ office, provided virtual support in a full range of administrative responsibilities to Asahi's CEO based in Switzerland.
• Liaised with senior leaders and stakeholders within the wider Asahi International structure and Global business.
• Key point of contact within the UK office and for external clients and potential clients for confidential projects including business acquisitions, acting as the face of Asahi and UK representative of the CEO.
• Designed, planned and implemented a SharePoint system for the Executive Committee to access all confidential material in a user-friendly fashion. This enabled greater consistency across the wider global PA team of 8 and created efficiencies in sharing information.
• Designed, scheduled and maintained the company Corporate Calendar which involved scheduling recurring financial, commercial and board meetings 12 months in advance across global markets, ensuring they happened in the correct sequence for a smooth flow of information (approximately 100+ meetings annually). Planned for up to 12 different reporting markets internationally as well as local reporting needs and requests from Tokyo HQ.
• Designed and created a range of documents and presentations, for use in Executive Committee and Board meetings, global conferences and acquisition material shared with the media. Ensured consistency and clear brand identity throughout.
• Remotely owned, planned and delivered global Executive Committee gatherings (2.5 days duration) including accommodation, ground transfers, hotel, dining and entertainment needs, liaising with other PAs globally as required.
• Remote co-ordination of complex diaries across multiple time zones, tight schedules and conflicting diary demands, to help ensure the CEO's time is being spent as effectively as possible and all local territory relationships were maintained.
• Detailed international travel arrangements with quick turn around and short notice changes for the CEO.
• Ensured all actions and decisions were in line with the Company's Code of Business Conduct and in Asahi's best interests and supported the Company's Corporate Reputation in all aspects of professional and personal life.
In October 2016 AB InBev acquired SABMiller. Following this acquisition, I transferred to Asahi who purchased beer brands Peroni, Grolsch and Meantime from AB InBev (continued service between companies).
Personal Assistant to Group Head of Talent Management, SABMILLER PLC
SABMiller was a FTSE-20 company with 69,000 employees with operations in over 75 countries. SABMiller had more beer brands in the world's top 50 than any other brewer and was one of the world's largest bottlers of Coco-Cola drinks.
• Supported the Group Head of Talent Management as well as the broader Group Talent Management team of 8 including a full range of administrative responsibilities.
• Managed and scheduled the Corporate Office redundancies support programme for 1,200+ attendees including scheduling trainers to deliver the workshops.
• During the AB InBev acquisition, oversaw global applications for all AB InBev vacancies made through an online vacancies system, ensuring applications were processed quickly and professionally. On the back of this, scheduling interviews for 1,000+ employees both locally and internationally.
• Planned and implemented an overhaul of the confidential psychometric assessment records, identified and rectified historical deficiencies in the storage process.
• Managed the administrative aspects of the Executive Committee talent review and subsequent AB InBev Group CEO talent review meetings, ensuring talent profile packs were professionally presented.
• Based in the UK HQ office, provided virtual support in a full range of administrative responsibilities to Asahi's CEO based in Switzerland.
• Liaised with senior leaders and stakeholders within the wider Asahi International structure and Global business.
• Key point of contact within the UK office and for external clients and potential clients for confidential projects including business acquisitions, acting as the face of Asahi and UK representative of the CEO.
• Designed, planned and implemented a SharePoint system for the Executive Committee to access all confidential material in a user-friendly fashion. This enabled greater consistency across the wider global PA team of 8 and created efficiencies in sharing information.
• Designed, scheduled and maintained the company Corporate Calendar which involved scheduling recurring financial, commercial and board meetings 12 months in advance across global markets, ensuring they happened in the correct sequence for a smooth flow of information (approximately 100+ meetings annually). Planned for up to 12 different reporting markets internationally as well as local reporting needs and requests from Tokyo HQ.
• Designed and created a range of documents and presentations, for use in Executive Committee and Board meetings, global conferences and acquisition material shared with the media. Ensured consistency and clear brand identity throughout.
• Remotely owned, planned and delivered global Executive Committee gatherings (2.5 days duration) including accommodation, ground transfers, hotel, dining and entertainment needs, liaising with other PAs globally as required.
• Remote co-ordination of complex diaries across multiple time zones, tight schedules and conflicting diary demands, to help ensure the CEO's time is being spent as effectively as possible and all local territory relationships were maintained.
• Detailed international travel arrangements with quick turn around and short notice changes for the CEO.
• Ensured all actions and decisions were in line with the Company's Code of Business Conduct and in Asahi's best interests and supported the Company's Corporate Reputation in all aspects of professional and personal life.
In October 2016 AB InBev acquired SABMiller. Following this acquisition, I transferred to Asahi who purchased beer brands Peroni, Grolsch and Meantime from AB InBev (continued service between companies).
Personal Assistant to Group Head of Talent Management, SABMILLER PLC
SABMiller was a FTSE-20 company with 69,000 employees with operations in over 75 countries. SABMiller had more beer brands in the world's top 50 than any other brewer and was one of the world's largest bottlers of Coco-Cola drinks.
• Supported the Group Head of Talent Management as well as the broader Group Talent Management team of 8 including a full range of administrative responsibilities.
• Managed and scheduled the Corporate Office redundancies support programme for 1,200+ attendees including scheduling trainers to deliver the workshops.
• During the AB InBev acquisition, oversaw global applications for all AB InBev vacancies made through an online vacancies system, ensuring applications were processed quickly and professionally. On the back of this, scheduling interviews for 1,000+ employees both locally and internationally.
• Planned and implemented an overhaul of the confidential psychometric assessment records, identified and rectified historical deficiencies in the storage process.
• Managed the administrative aspects of the Executive Committee talent review and subsequent AB InBev Group CEO talent review meetings, ensuring talent profile packs were professionally presented.
Workshops, UP, ON, Online, International, Office, Storage, Assessment, Ceo, Support, Operations, Brand identity, PLC, Service, Management, Fashion, SharePoint, Exchange, Personal assistant
2011 - 2015
job
Executive Assistant to the MD
CANADA STEAMSHIP LINES GROUP.
The CSL Group Inc. (CSL) is a leading provider of marine dry bulk cargo handling and delivery services and the world's largest owner and operator of self-unloading vessels.
• Provided EA support for the Managing Director of the European division. In addition, acted as the office manager for the UK and Norway offices.
• As this was a start-up office, extensive exposure to managing office vendors; real estate, purchasing office decor, arranging cleaning, IT support and office security contracts. Purchased and oversaw the installation of company desks, files and storage.
• Provided EA support for the Managing Director of the European division. In addition, acted as the office manager for the UK and Norway offices.
• As this was a start-up office, extensive exposure to managing office vendors; real estate, purchasing office decor, arranging cleaning, IT support and office security contracts. Purchased and oversaw the installation of company desks, files and storage.
It support, Contracts, Security, It, Support, Storage, Office, Norway, Contracts, Manager, UP
2010 - 2011
job
Executive Assistant & Office Manager
ODGERS BERNDTSON.
• Complex diary management for 2 Partners and a Senior Consultant within the Finance and Supply Chain & Procurement sector.
• Liaised with senior, high profile candidates.
• Liaised with senior, high profile candidates.
Procurement, Management, Finance, Office, Manager
2008 - 2010
job
Sales & Venue Manager
BIJOU WEDDING VENUES.
• Full operational and administrative management of 2 of the 4 venues under the Bijou portfolio.
• Successfully planned c.250 weddings over an 18 month period that covered all aspects of the day.
• Oversight and management of all property maintenance and grounds, training staff, partnering with wedding managers and liaising with catering. With this I had leadership of 6 direct reports.
• Successfully planned c.250 weddings over an 18 month period that covered all aspects of the day.
• Oversight and management of all property maintenance and grounds, training staff, partnering with wedding managers and liaising with catering. With this I had leadership of 6 direct reports.
Training, C, Leadership, Management, Sales, Manager
2006 - 2008
job
Executive Assistant
ROBERT HALF INTERNATIONAL.
Various office and leisure-based roles 1997 - 2006
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Office
My education
1999
-
2002
Chefing Apprenticeship
Full Qualifications, Chefing
Full Qualifications, Chefing
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