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Adaptable, self motivated and driven professional with administration and finance experience within the Building and Maintenance and Construction Industry
Vanessa Russell
,
Emsworth, United Kingdom
Experience
Other titles
Skills
I'm offering
I consider myself a hard working and dedicated individual with a good eye for detail. I take pride in making every effort to seeing tasks through to their completion irrespective of the difficulty of the task and believe in the value of good communication.
Markets
United Kingdom
Language
English
Fluently
Ready for
Available
My experience
2016 - 2019
job
Commercial Manager PFMS
unknown.
Responsible for financial accounting and monthly commercial review of monthly P&L accounts across
88 contracts including mobile sites, one man residential sites and medium size residential sites within
Legal, Financial and Advertising sectors as well as Managing Agents. Total Contract Value circa £17M.
Day to day tasks included
• Commercial evaluation of all contracts
• Project and Extra Works budget control and commercial performance evaluation
• Company Banking - payments, daily bank statements
• General Ledger Account reconciliations and reports
• Budget reviewing
• Cost Control
• WIP Management
• Debt Management
• Credit Control
• Management of admin team both in head office and on sites
• Support of helpdesk
• Sales Ledger Invoicing
• Commercial and general administration support to operational management and directors
88 contracts including mobile sites, one man residential sites and medium size residential sites within
Legal, Financial and Advertising sectors as well as Managing Agents. Total Contract Value circa £17M.
Day to day tasks included
• Commercial evaluation of all contracts
• Project and Extra Works budget control and commercial performance evaluation
• Company Banking - payments, daily bank statements
• General Ledger Account reconciliations and reports
• Budget reviewing
• Cost Control
• WIP Management
• Debt Management
• Credit Control
• Management of admin team both in head office and on sites
• Support of helpdesk
• Sales Ledger Invoicing
• Commercial and general administration support to operational management and directors
Advertising, Administration, Budget, Contracts, Management, Sales, Banking, Support, Office, Contracts, Manager
2014 - 2016
job
Senior Commercial Manager FES FM
PFI.
Financial reporting, commercial control and budget setting for PFI contracts including Hospitals and Local Authorities, Commercial properties mobile and residential and MOD sites. Total contract value
circa £15M per annum
Day to day tasks included
- Monthly P&L reporting
- Budget setting
- Annual forecasting
- Sales ledger invoicing
- Purchase ledger invoicing
- Cost control
- WIP management
- Commercial support to operational management, local and senior directors
- Client liason
circa £15M per annum
Day to day tasks included
- Monthly P&L reporting
- Budget setting
- Annual forecasting
- Sales ledger invoicing
- Purchase ledger invoicing
- Cost control
- WIP management
- Commercial support to operational management, local and senior directors
- Client liason
Budget, Forecasting, Contracts, Management, Sales, Support, Contracts, Manager
2012 - 2014
job
Commercial Manager ISS Facility Services
Camden Council.
On Local Government (Camden Council) account circa £6M per annum
- Financial risk management
- Commercial Control of Sub-contractors, labour & material spend
- P&L responsibilities for control, reporting and budget forecasting
- Commercial support to operational and helpdesk team
Additional responsibilities for Commercial support to Operational team on Resident Contracts from Headquarters at South Quay Plaza.
- Financial risk management
- Commercial Control of Sub-contractors, labour & material spend
- P&L responsibilities for control, reporting and budget forecasting
- Commercial support to operational and helpdesk team
Additional responsibilities for Commercial support to Operational team on Resident Contracts from Headquarters at South Quay Plaza.
Budget, Forecasting, Contracts, Risk Management, Management, Support, Contracts, Manager
2007 - 2011
job
Commercial Manager ISS Facility Services
unknown.
Portfolio included mobile, residential, national retail and commercial properties with a total contract
base of in excess of 40 clients.
Control and management of all invoicing processes
New contract evaluation, set up and monitoring.
Liason with sales/operations for financial/commercial risk assessment.
Control and management of helpdesk and administration.
Assist directors in production and reporting of monthly P&L and final accounts
base of in excess of 40 clients.
Control and management of all invoicing processes
New contract evaluation, set up and monitoring.
Liason with sales/operations for financial/commercial risk assessment.
Control and management of helpdesk and administration.
Assist directors in production and reporting of monthly P&L and final accounts
Administration, Retail, Operations, Management, Sales, Assessment, Monitoring, Production, Processes, Manager, UP
2006 - 2007
job
Commercial Manager Interserve Facilities Management
Borough of Croydon.
Full commercial control of circa £8M PPM contract, total contract value circa £12M
Deputising for General Manager for overall contract management
Advising M&E services staff in the absence of contract management
Assist in ensuring transition from self performing to outsourcing FM is smooth
Establishment of relationship with Partnership Manager to instigate and manage reporting,
performance monitoring and continuous improvement procedures to the clients requirements.
Liason with bid team during pre and post contract award stage
Assist bid team in collation of proposals for additions to Croydon contract as well as other bid projects
Direct management of
• Helpdesk management (6 staff - including 2 TUPE)
• Procurement management (2 staff)
• Cost control (4 staff - including 1 TUPE)
• Sales invoice production (2 staff)
• Additional works (3 staff including 2 TUPE)
• Vehicle Fleet Management (1 staff)
Creation and implementation of all administration and commercial procedures
Produce monthly reports for presentation at board level
Produce monthly P&L, quarterly budget reviews and annual forecasts to General Manager, Commercial
Director and Operational Director
Debt control
Overtime and expenses management
Development of IT systems for helpdesk, procurement, cost control and income recovery
Deputising for General Manager for overall contract management
Advising M&E services staff in the absence of contract management
Assist in ensuring transition from self performing to outsourcing FM is smooth
Establishment of relationship with Partnership Manager to instigate and manage reporting,
performance monitoring and continuous improvement procedures to the clients requirements.
Liason with bid team during pre and post contract award stage
Assist bid team in collation of proposals for additions to Croydon contract as well as other bid projects
Direct management of
• Helpdesk management (6 staff - including 2 TUPE)
• Procurement management (2 staff)
• Cost control (4 staff - including 1 TUPE)
• Sales invoice production (2 staff)
• Additional works (3 staff including 2 TUPE)
• Vehicle Fleet Management (1 staff)
Creation and implementation of all administration and commercial procedures
Produce monthly reports for presentation at board level
Produce monthly P&L, quarterly budget reviews and annual forecasts to General Manager, Commercial
Director and Operational Director
Debt control
Overtime and expenses management
Development of IT systems for helpdesk, procurement, cost control and income recovery
Administration, Budget, Procurement, Continuous improvement, Management, Contract management, Sales, It, Implementation, Outsourcing, Monitoring, Development, Production, Performing, PPM, Manager
2004 - 2006
job
Commercial Manager Mowlem Technical Services
unknown.
Collation and preparation of monthly reports of financial accounts and budgets for circa £15M retail
contracts with contract managers for Operations Director
Meetings with contract managers and clients to assist in improving communication, relationships and commercial awareness.
Assist in managing suppliers and subcontractors and controlling costs
Manage the production of information to create sales invoices and credit notes
Assist in revenue assurance programme
Assist contract mangers with communication to ensure procedures are adhered to and profit and loss / commercial awareness spread amongst all staff.
Main contact for head office accounts on subcontractor and supplier invoices and queries.
General problem solving for retail department both internal and external.
Managing of debt both current and historic
Management of administration team (14 off)
Setting up of processes, administration systems and procedures for both admin and engineers
contracts with contract managers for Operations Director
Meetings with contract managers and clients to assist in improving communication, relationships and commercial awareness.
Assist in managing suppliers and subcontractors and controlling costs
Manage the production of information to create sales invoices and credit notes
Assist in revenue assurance programme
Assist contract mangers with communication to ensure procedures are adhered to and profit and loss / commercial awareness spread amongst all staff.
Main contact for head office accounts on subcontractor and supplier invoices and queries.
General problem solving for retail department both internal and external.
Managing of debt both current and historic
Management of administration team (14 off)
Setting up of processes, administration systems and procedures for both admin and engineers
Administration, Retail, Operations, Contracts, Management, Controlling, Sales, Office, Production, Contracts, Processes, Manager, UP
2001 - 2004
job
Commercial Account Manager Skanska Facilities Services
unknown.
Debt control and assessment, collation of monthly financial accounts for all contracts
Assistance to Operational Managers in financial forecasts, budgets and contract trend analysis to produce to Facilities Director.
Assessment and adjudication of new contracts commercial consideration
Collation of cash information and financial reports
Analysis of salary and wage information and compilation of reports
Administration support to Commercial Director and Commercial Manager, (including Basic legal letters and contractual commercial correspondence)
Cost control, subcontractor payments and administration thereof
Time sheet data entry, cost allocation and reports
Additional responsibilities:
Help desk administration
Contract Administration
Departmental process mapping and procedures compilation
Internal audits and investigations
Confidential administration and reports for Facilities Managing Director
Assistance to Operational Managers in financial forecasts, budgets and contract trend analysis to produce to Facilities Director.
Assessment and adjudication of new contracts commercial consideration
Collation of cash information and financial reports
Analysis of salary and wage information and compilation of reports
Administration support to Commercial Director and Commercial Manager, (including Basic legal letters and contractual commercial correspondence)
Cost control, subcontractor payments and administration thereof
Time sheet data entry, cost allocation and reports
Additional responsibilities:
Help desk administration
Contract Administration
Departmental process mapping and procedures compilation
Internal audits and investigations
Confidential administration and reports for Facilities Managing Director
Administration, Contracts, Account Manager, Process Mapping, Support, Assessment, Contracts, Manager, Basic
2000 - 2001
temp
Contract Administrator
IGS Services (Agency).
Working directly for Operations Manager of South West Region
Reorganisation of Contract Documentation
Setting up of commercial spreadsheets, control and reporting
Contract Planned Preventative Maintenance set up, data entry and control on Concept SQL
Help desk administration
Reorganisation of Contract Documentation
Setting up of commercial spreadsheets, control and reporting
Contract Planned Preventative Maintenance set up, data entry and control on Concept SQL
Help desk administration
Sql, Administration, Operations, Operations manager, Administrator, Manager, UP
2000 - 2000
job
Quality Assurance Manager
Mister Sweet.
Reporting directly to board of directors, responsible for quality control of sweet factory
Establish new laboratory
Compilation of quality control reporting forms and procedures
Collation of quality control results and trend graphs
Laboratory testing and reporting of all products
Establish recipe administration systems
Administration of all quality documentation
Dealing with customer complaints and completing reports including trend graphs
Establish new laboratory
Compilation of quality control reporting forms and procedures
Collation of quality control results and trend graphs
Laboratory testing and reporting of all products
Establish recipe administration systems
Administration of all quality documentation
Dealing with customer complaints and completing reports including trend graphs
Administration, Quality Assurance, Testing, Manager
1996 - 1998
job
Quality Assurance Officer
Nature's Source.
Reporting to Laboratory Manager, Factory Manager and Managing Director.
Quality Assurance, Manager
1989 - 1996
job
Mobeni, South Africa Recipe Administrator
Beacon Sweets & Chocolates.
Reporting to and working for technical manager
Administrator, Manager
My education
University Exsemptions
Hndhncorequivalent, Food Technology
Hndhncorequivalent, Food Technology
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