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Highly organised and self motivated Office Manager
Rachel Harris
,
Ashby-de-la-Zouch, United Kingdom
Experience
Other titles
Skills
I'm offering
I am a driven and highly organised Office Manager, experienced in a number of sectors. I enjoy engaging with people and supporting them, whether customers or colleagues. I enjoy accounts work - taking to Trial Balance, preparation of Management Accounts, writing policies and procedures and project work. I love paperwork and am not phased by it at all.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2019 - ?
job
Administration Manager
APC Civils Limited.
Sole responsibility for accounts activities using Sage 50 Accounts - Sales and Purchase Invoices/Credits, Applications
for Payment, supplier payments, bank reconciliations, cash flow forecasting and aged debtor liaison
• Timely submission of CIS returns, VAT returns and HMRC returns and payment
• Preparation and submission of quotations for submission to clients
• Writing Risk Assessments, Method Statements and Lift Plans
• Creation and maintenance of a Procedures and Policies manual
• Company accreditations including ISO 9001:2015, CHAS, Achilles, Constructionline, Avetta & SMAS
for Payment, supplier payments, bank reconciliations, cash flow forecasting and aged debtor liaison
• Timely submission of CIS returns, VAT returns and HMRC returns and payment
• Preparation and submission of quotations for submission to clients
• Writing Risk Assessments, Method Statements and Lift Plans
• Creation and maintenance of a Procedures and Policies manual
• Company accreditations including ISO 9001:2015, CHAS, Achilles, Constructionline, Avetta & SMAS
Administration, Writing, Forecasting, Sales, Manager, Sage5.0
2019 - 2019
job
Office Manager
Yura Corporation (UK) Ltd.
• Licence holder with the Home Office for UK Visa sponsorship application process & supporting our overseas workers
• Writing and processing of financial paperwork in line with the Company procedures
• Writing and submission of weekly and monthly financial reports and uploading documentation to Xero
• Sourcing and purchasing of items required, including houses and vehicles within specified budgets and timescales
• Writing and processing of financial paperwork in line with the Company procedures
• Writing and submission of weekly and monthly financial reports and uploading documentation to Xero
• Sourcing and purchasing of items required, including houses and vehicles within specified budgets and timescales
Writing, Sourcing, Xero, Sponsorship, Office, Processing, Manager
2018 - 2019
job
Office Manager
AutoXotica Ltd.
Sole responsibility for accounts activities using Xero - Sales and Purchase Invoices/Credits, aged debtor liaison,
reconciliations, preparation of monthly managements accounts (Cash Flow, Profit & Loss and Balance Sheet), writing
of annual operating budget in line with the business strategy, cash flow forecasting and KPI reporting
• Timely submission of quarterly VAT Returns and payment
• Planning the annual events calendar and organising each event with Club members, clients, staff and suppliers
• Management of Club memberships including client liaison, onboarding of new members and completion of the CRM
• Implementation and timely review of the Financial and HR policies and procedures ensuring these are accurately
maintained together with the successful completion of annual compliance Audits
reconciliations, preparation of monthly managements accounts (Cash Flow, Profit & Loss and Balance Sheet), writing
of annual operating budget in line with the business strategy, cash flow forecasting and KPI reporting
• Timely submission of quarterly VAT Returns and payment
• Planning the annual events calendar and organising each event with Club members, clients, staff and suppliers
• Management of Club memberships including client liaison, onboarding of new members and completion of the CRM
• Implementation and timely review of the Financial and HR policies and procedures ensuring these are accurately
maintained together with the successful completion of annual compliance Audits
Business strategy, Writing, CRM, Budget, Forecasting, Onboarding, Event, Management, Sales, Compliance, Xero, Implementation, KPI, Office, Manager
2016 - 2018
job
Office Manager
Electec Ltd.
(1 Direct Report)
• Sole responsibility for accounts activities to Trial Balance using Amtech Extreme Accounts and Amtech Job Costing -
Sales and Purchase invoices/credits, purchase orders, aged debtors and daily monitoring, bank reconciliation and processing month and year end journals
• Processing of weekly and monthly Payroll using Sage 50 Payroll including all Pension reporting
• Reporting and payment of CIS payments, VAT returns and HMRC
• HR duties including advertising of vacancies, shortlisting, interviewing, inductions, Contracts of Employment, leavers,
training requirements, absence & annual leave management & dealing with disciplinary matters
• General site management including liaison with the Landlord
• Creation of effective office systems and procedures with ongoing review
• Manage the annual accreditation to CHAS and Constructionline
• Review and renewal of annual business and vehicle insurances including the management of the Company fleet
• Re-writing and ongoing maintenance of the Company website
• Sole responsibility for accounts activities to Trial Balance using Amtech Extreme Accounts and Amtech Job Costing -
Sales and Purchase invoices/credits, purchase orders, aged debtors and daily monitoring, bank reconciliation and processing month and year end journals
• Processing of weekly and monthly Payroll using Sage 50 Payroll including all Pension reporting
• Reporting and payment of CIS payments, VAT returns and HMRC
• HR duties including advertising of vacancies, shortlisting, interviewing, inductions, Contracts of Employment, leavers,
training requirements, absence & annual leave management & dealing with disciplinary matters
• General site management including liaison with the Landlord
• Creation of effective office systems and procedures with ongoing review
• Manage the annual accreditation to CHAS and Constructionline
• Review and renewal of annual business and vehicle insurances including the management of the Company fleet
• Re-writing and ongoing maintenance of the Company website
Advertising, Writing, Contracts, Training, Management, Sales, Website, Monitoring, Costing, Office, Pension, Processing, Contracts, Manager, Sage5.0
2016 - 2016
job
Office Manager
unknown.
Day to day management of the office and the activities undertaken including the processing of weekly timesheets into
Sage Job Costing, running project reports, Invoicing, liaising with aged debtors, travel and accommodation and re-
negotiating Company insurances.
Sage Job Costing, running project reports, Invoicing, liaising with aged debtors, travel and accommodation and re-
negotiating Company insurances.
Management, Costing, Office, Processing, Manager
2013 - 2016
job
Office Manager
GS Campbell (Contractors) Ltd.
(2 Direct Reports)
• Sole responsibility for Accounts activities using Sage 50 Accounts including all Sales and Purchase invoices/credits,
monthly bank reconciliation, daily financial review, aged debtors and journals to Trial Balance
• Processing of weekly, fortnightly and monthly Payroll using Sage 50 Payroll including Pension payments
• Reporting and payment of CIS, VAT and other HMRC returns
• Preparation, collation and submission of detailed tenders, reports, quotations & valuations for submission to clients
• Writing Risk Assessments and Method Statements and issuing site packs
• HR duties including the advertising, interviewing, inductions, issuing of Contracts of Employment, processing leavers,
absence and annual leave management, training, salary/performance reviews & disciplinary matters
• Supervision and development of the office team together with general site and premises management
• Writing, implementation and review of the Integrated Management System (IMS) together with office procedures
• Creation, development and ongoing maintenance of the Company website
• Company accreditation to Achilles and CHAS (Contractors Health & Safety Scheme)
• Completing ESDAL documentation for the movement of abnormal loads & Dangerous Goods Notices
• Review and renewal of annual business insurances including fleet
• Providing a highly confidential Executive Assistant service to the business owner and dealing with personal affairs
• Sole responsibility for Accounts activities using Sage 50 Accounts including all Sales and Purchase invoices/credits,
monthly bank reconciliation, daily financial review, aged debtors and journals to Trial Balance
• Processing of weekly, fortnightly and monthly Payroll using Sage 50 Payroll including Pension payments
• Reporting and payment of CIS, VAT and other HMRC returns
• Preparation, collation and submission of detailed tenders, reports, quotations & valuations for submission to clients
• Writing Risk Assessments and Method Statements and issuing site packs
• HR duties including the advertising, interviewing, inductions, issuing of Contracts of Employment, processing leavers,
absence and annual leave management, training, salary/performance reviews & disciplinary matters
• Supervision and development of the office team together with general site and premises management
• Writing, implementation and review of the Integrated Management System (IMS) together with office procedures
• Creation, development and ongoing maintenance of the Company website
• Company accreditation to Achilles and CHAS (Contractors Health & Safety Scheme)
• Completing ESDAL documentation for the movement of abnormal loads & Dangerous Goods Notices
• Review and renewal of annual business insurances including fleet
• Providing a highly confidential Executive Assistant service to the business owner and dealing with personal affairs
Supervision, Sage5.0, Manager, Contracts, Processing, IMS, Pension, Office, Health, Development, Advertising, Safety, Implementation, Website, Service, Sales, Management, Training, Contracts, Writing
2011 - 2012
job
Depot Manager
Select Plant Hire.
(10 Direct Reports)
• Leadership of the Depot team ensuring effective communication with total responsibility for activities/behaviours
• Introduction and management of KPI measures to ensure Depot efficiencies are maximised and target inefficiencies
with the Depot operating as lean as possible with personnel utilised to their full potential
• Writing, implementation and ongoing review of the Depot Safety Management System (SMS)
• Writing Method Statements, Risk Assessments, Safe Systems of Work and Task Sheets for all activities undertaken
• Liaison with internal and external customers and identify/pursue new business opportunities
• Allocation of assets to customers ensuring all required works are planned, scheduled and completed to standard
• Minimisation/management of site waste
• Identifying and pursuing training needs and introduction of cross-skilling within the team
• HR duties including recruitment, disciplinary matters, investigations, absences, holidays, new starters & leavers
• Leadership of the Depot team ensuring effective communication with total responsibility for activities/behaviours
• Introduction and management of KPI measures to ensure Depot efficiencies are maximised and target inefficiencies
with the Depot operating as lean as possible with personnel utilised to their full potential
• Writing, implementation and ongoing review of the Depot Safety Management System (SMS)
• Writing Method Statements, Risk Assessments, Safe Systems of Work and Task Sheets for all activities undertaken
• Liaison with internal and external customers and identify/pursue new business opportunities
• Allocation of assets to customers ensuring all required works are planned, scheduled and completed to standard
• Minimisation/management of site waste
• Identifying and pursuing training needs and introduction of cross-skilling within the team
• HR duties including recruitment, disciplinary matters, investigations, absences, holidays, new starters & leavers
Writing, Training, Lean, Leadership, Management, Recruitment, Safe, Implementation, Safety, KPI, Manager
1995 - 2011
job
Clerk/Responsible Financial Officer
Outwoods Parish Council.
(Part Time)
• Recording and transcribing of minutes of meetings, preparation of monthly agendas and financial information
• Completion of accounts for internal and external audit together with preparing and monitoring of the annual budget
• Writing and circulation of quarterly Parish Newsletters and maintenance of Parish Noticeboards with key information
• Effective liaison with Parishioners and colleagues at associated Councils at all levels and management of the website
• Recording and transcribing of minutes of meetings, preparation of monthly agendas and financial information
• Completion of accounts for internal and external audit together with preparing and monitoring of the annual budget
• Writing and circulation of quarterly Parish Newsletters and maintenance of Parish Noticeboards with key information
• Effective liaison with Parishioners and colleagues at associated Councils at all levels and management of the website
Writing, Budget, Audit, Management, Website, Monitoring, Audit
2005 - 2011
job
Operations Administration Manager
Bison Manufacturing Ltd.
(1 Direct Report)
• Collation, preparation and submission of weekly and monthly site payroll for 180 members of staff
• HR Duties: preparation of staff requisitions, Contracts of Employment, induction packs, redundancy and leaver
documentation, undertaking Inductions, leading recruitment assessment days including shortlisting & interviewing,
investigations, counselling sessions, participating in disciplinary hearings, annual leave & absence management
• Completion of the Site KPI information and Scorecards
• Confidential PA support to the Operations Manager and Production Managers
• Management of visits to the Production Facility, Health Surveillance, "Hands on Days" and NVQ Training together
with delivery and co-ordination of the IIF (Incident and Injury Free) Training Workshops
• Member of/Secretary to Operations Management Group, Works Council and HS&E Committee and undertaking
Safety Audits, having all matters raised promptly addressed
• Responsibility for the site Cleaners, Security and the Canteen facility
• Collation, preparation and submission of weekly and monthly site payroll for 180 members of staff
• HR Duties: preparation of staff requisitions, Contracts of Employment, induction packs, redundancy and leaver
documentation, undertaking Inductions, leading recruitment assessment days including shortlisting & interviewing,
investigations, counselling sessions, participating in disciplinary hearings, annual leave & absence management
• Completion of the Site KPI information and Scorecards
• Confidential PA support to the Operations Manager and Production Managers
• Management of visits to the Production Facility, Health Surveillance, "Hands on Days" and NVQ Training together
with delivery and co-ordination of the IIF (Incident and Injury Free) Training Workshops
• Member of/Secretary to Operations Management Group, Works Council and HS&E Committee and undertaking
Safety Audits, having all matters raised promptly addressed
• Responsibility for the site Cleaners, Security and the Canteen facility
Workshops, Manager, Contracts, ON, Production, Health, KPI, Assessment, Safety, Support, Administration, Security, Recruitment, Management, Operations manager, Operations Management, Training, Contracts, Operations
2004 - 2004
temp
Personal Assistant to the Directors of Bison Concrete Products
TNT Logistics and Pride Park Football Stadium.
Temporary Assignments - November 2004 to December 2004
Undertaking various temporary assignments including Personal Assistant to the Directors of Bison Concrete Products
Ltd (resulting in a permanent position being offered), TNT Logistics and Pride Park Football Stadium
Undertaking various temporary assignments including Personal Assistant to the Directors of Bison Concrete Products
Ltd (resulting in a permanent position being offered), TNT Logistics and Pride Park Football Stadium
Personal assistant
2001 - 2004
job
Office Manager - Vinotheque
unknown.
(10 Direct Reports)
• Close liaison with the Warehousing Team for customer orders, contributing to stocktakes and system adjustments
• Creation and maintenance of systems including the Procedures Manual, Health & Safety Handbook and KPI Report
• Co-operation with HM Customs & Excise Officers and preparation of official monthly returns
• Recruitment of new personnel to the team, disciplinary issues, appraisals, setting objectives and workload allocation
• Leading regular team meetings to ensure clear and effective communication
• Close liaison with the Warehousing Team for customer orders, contributing to stocktakes and system adjustments
• Creation and maintenance of systems including the Procedures Manual, Health & Safety Handbook and KPI Report
• Co-operation with HM Customs & Excise Officers and preparation of official monthly returns
• Recruitment of new personnel to the team, disciplinary issues, appraisals, setting objectives and workload allocation
• Leading regular team meetings to ensure clear and effective communication
Recruitment, Safety, KPI, Health, Office, Manager
1994 - 2001
job
management, preparation of invoices and credit notes and aged debtor liaison
University of Derby.
Management
1986 - 1998
job
Customer Assistant (Saturday Job)
J Sweeney & Son Family Butchers.
Engaging and interacting with customers ensuring their requirements were fulfilled ensuring customers left satisfied and returned in the future
1994 - 1994
job
Secretary to Commercial Conveyancer - Evershed Wells & Hind
Bass Plc closed its Legal Department.
& Bass Plc - January 1991 to December 1993
• Typing of letters, legal documents and reports and filing
• Preparing and finishing of legal documents
• Maintaining law book and journals
Bass Plc closed its Legal Department in December 1993 and transferred the team and workload to Evershed Wells & Hind.
• Typing of letters, legal documents and reports and filing
• Preparing and finishing of legal documents
• Maintaining law book and journals
Bass Plc closed its Legal Department in December 1993 and transferred the team and workload to Evershed Wells & Hind.
PLC
My education
1989
-
1991
Trent Technical College
N/a, English & Communication
N/a, English & Communication
1984
-
1989
De Ferrers High School
Secondary, Passes were (Minor in English Language, English Literature)
Secondary, Passes were (Minor in English Language, English Literature)
?
-
2019
British Institute of Inn Keeping Awarding Body
Unspecified, Cellar Management
Unspecified, Cellar Management
?
-
2010
n/a
Secondary, Food Safety Hygiene
Secondary, Food Safety Hygiene
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