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jobs
Document control
Ruby Bukovensky
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
I have a strong technical background working as a document controller and information’s manager on some of London’s iconic skyline and listed buildings, including The Shard, Houses of Parliament and the science museum.
I have worked with high end private clients and have a full security clearance.
I am a superuser on various document management systems including ASITE, Aconex, BIM 360, Docelite, 4projects and many more. I build in workflows, track SIs, Techsubs, RFI Schedules and QA check every document coming in.
I manage various projects at one time
Strong IT skills in MS office including outlook, excel and word.
Good attention to detail
The ability to multitask
Highly organised
Excellent communication skills
Proficient typing skills
Minute taking
I have worked with high end private clients and have a full security clearance.
I am a superuser on various document management systems including ASITE, Aconex, BIM 360, Docelite, 4projects and many more. I build in workflows, track SIs, Techsubs, RFI Schedules and QA check every document coming in.
I manage various projects at one time
Strong IT skills in MS office including outlook, excel and word.
Good attention to detail
The ability to multitask
Highly organised
Excellent communication skills
Proficient typing skills
Minute taking
Markets
United Kingdom
Links for more
Once you have created a company account and a job, you can access the profiles links.
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2018 - ?
job
Document & Utilities Controller
London & Quadrant.
Responsibilities
• Lone managing Asite - Document Management System
• Managing up to 12 Live projects at one time on the document management system
• Configuration of BIM within Asite
• Setting up utilities for all new sites dealing with connections, disconnections
• Training all new staff and consultants and sub-contractors on DMS and snagging System.
• Building in house snagging system, writing/updating protocols
• Creating and sending out tender packs
• Setting up pre-contraction information and leasing with all parties ensuring all information is in place at pre-con stage
• Working directly with consultants and sub-contractor ensuring correct information is uploaded on time
• QA Checking all information before it is distributed to the team
• Running design reports ahead of weekly meetings.
• Attending site meetings weekly to make sure everyone is receiving the support needed with documentation coming in.
• Lone managing Asite - Document Management System
• Managing up to 12 Live projects at one time on the document management system
• Configuration of BIM within Asite
• Setting up utilities for all new sites dealing with connections, disconnections
• Training all new staff and consultants and sub-contractors on DMS and snagging System.
• Building in house snagging system, writing/updating protocols
• Creating and sending out tender packs
• Setting up pre-contraction information and leasing with all parties ensuring all information is in place at pre-con stage
• Working directly with consultants and sub-contractor ensuring correct information is uploaded on time
• QA Checking all information before it is distributed to the team
• Running design reports ahead of weekly meetings.
• Attending site meetings weekly to make sure everyone is receiving the support needed with documentation coming in.
Design, Writing, Training, Management, QA, Bim, It, Support, Utilities, UP
2016 - 2018
job
Information's Manager
CC Construction.
Responsibilities
• Managing Various information systems, client dependent IE 4 projects, Aconex, BIM, Conject & SharePoint
• Monthly auditing all site files for IS09001 across various jobs
• Adding new users to all management systems
• Creating tender packs
• Making sure all hard copies and electronic drawings, issue sheets and documents are up to date
• Meeting with client teams ensuring they are happy with all design information
• Leasing with all teams of the build making sure everyone is coordinating with each other's designs
• Filing documents - IE Daily site diary's, Snag sheets, Timesheets, signing in sheets, day work sheets, permits
• Creating Job files electronically, updating and creating standard forms.
• Setting up all training courses for staff
• Attending conferences and events
• Organising design meetings
WORK EXPERIENCE Job title-
• Managing Various information systems, client dependent IE 4 projects, Aconex, BIM, Conject & SharePoint
• Monthly auditing all site files for IS09001 across various jobs
• Adding new users to all management systems
• Creating tender packs
• Making sure all hard copies and electronic drawings, issue sheets and documents are up to date
• Meeting with client teams ensuring they are happy with all design information
• Leasing with all teams of the build making sure everyone is coordinating with each other's designs
• Filing documents - IE Daily site diary's, Snag sheets, Timesheets, signing in sheets, day work sheets, permits
• Creating Job files electronically, updating and creating standard forms.
• Setting up all training courses for staff
• Attending conferences and events
• Organising design meetings
WORK EXPERIENCE Job title-
Design, Training, SharePoint, Management, Bim, Manager, UP
2015 - 2016
job
Senior Document Controller
Barratt London.
Sugar Quay (Technical department)
Responsibilities
• Managing document management system
• Checking all drawings/documents being uploaded to the document management system
• Uploading documents
• Adding all new users and re setting passwords
• Creating all tender packs
• Making sure all drawings/documents hard copies are completely up to date on site and head office
• Attending all project meetings, tender meetings and project review meetings
• Assisting the technical department in all aspects of document control and administration
Responsibilities
• Managing document management system
• Checking all drawings/documents being uploaded to the document management system
• Uploading documents
• Adding all new users and re setting passwords
• Creating all tender packs
• Making sure all drawings/documents hard copies are completely up to date on site and head office
• Attending all project meetings, tender meetings and project review meetings
• Assisting the technical department in all aspects of document control and administration
Administration, Management, Office, UP
2013 - 2015
job
Senior Document Control
Interserve.
Various contracts
Responsibilities:
• Leasing with tenants ensuring all works are completed in a timely efficient way and tenants are happy with progress.
• Dealing with complaint from tenants.
• Dealing with staff personnel, timesheets, staff appraisals and holidays ensuring all documents have been approved, placed on systems and filled.
• Organising staff courses and renewing of qualifications
• All admin duties: Filling, taking phone calls, scanning, laminating use of all software packages daily.
• Support all site managers, contract managers with all paperwork
• Maintaining a productive working environment between all contractors and myself and everyone in the office.
• Acting as front of house
• Making sure all policies and procedures and legal requirement is all up to date on display in all offices
• Minute taking in meetings
• Managing applications of payments weekly
• Invoicing all contractors, Clients
• Organising and scheduling all meetings
• Managing spreadsheets
• Managing weighbridge system
• Dealing with CMR'S
• Provide monthly KPI reports to the client
• Attending resident meetings regularly, dealing with any complaints to our contractors, workloads or staff.
Responsibilities:
• Leasing with tenants ensuring all works are completed in a timely efficient way and tenants are happy with progress.
• Dealing with complaint from tenants.
• Dealing with staff personnel, timesheets, staff appraisals and holidays ensuring all documents have been approved, placed on systems and filled.
• Organising staff courses and renewing of qualifications
• All admin duties: Filling, taking phone calls, scanning, laminating use of all software packages daily.
• Support all site managers, contract managers with all paperwork
• Maintaining a productive working environment between all contractors and myself and everyone in the office.
• Acting as front of house
• Making sure all policies and procedures and legal requirement is all up to date on display in all offices
• Minute taking in meetings
• Managing applications of payments weekly
• Invoicing all contractors, Clients
• Organising and scheduling all meetings
• Managing spreadsheets
• Managing weighbridge system
• Dealing with CMR'S
• Provide monthly KPI reports to the client
• Attending resident meetings regularly, dealing with any complaints to our contractors, workloads or staff.
Contracts, Support, KPI, Office, Software, Contracts, UP
2013 - 2014
job
Office Manager
unknown.
Office Manager
Cofely- Houses of Parliament contract
Responsibilities:
• Dealing directly with the Client ensuring all desires are met.
• Raising orders, creating invoices
• All administration duties, Filling, taking phone calls, scanning, managing personnel files, using all software packages daily
• Managing contract and office expenditure budgets
• Organising day to day duties for all engineers and all subcontractors
• Managing all filling systems
• Caring out staff appraisals
• Dealing directly with Houses of Parliament database
• Employing new staff
• Managing all personnel data time paper and electronic form
• Keeping the work environment, a happy environment to work in
• Dealing with petty cash
• Taking minutes
• Managing payroll
Cofely- Houses of Parliament contract
Responsibilities:
• Dealing directly with the Client ensuring all desires are met.
• Raising orders, creating invoices
• All administration duties, Filling, taking phone calls, scanning, managing personnel files, using all software packages daily
• Managing contract and office expenditure budgets
• Organising day to day duties for all engineers and all subcontractors
• Managing all filling systems
• Caring out staff appraisals
• Dealing directly with Houses of Parliament database
• Employing new staff
• Managing all personnel data time paper and electronic form
• Keeping the work environment, a happy environment to work in
• Dealing with petty cash
• Taking minutes
• Managing payroll
Administration, Database, Office, Software, Manager
2011 - 2013
temp
Contract Administrator- Reactive Office Manager
Lakehouse Contractors.
contract)
Responsibilities:
• Dealing with all incoming telephone calls and working side by side Hackney Homes call centre
• Filling, Scanning, Minute taking, scheduling meetings
• Using a verity of software packages IE Microsoft Office, word, outlook, PowerPoint, excel, access, produce correspondence and documents and maintain presentation, records spreadsheets and database
• Coordinates the negotiation of all contracts
• Interprets contract provisions to help resolve claims and questions submitted by contractors.
• Receiving requests, obtains estimate, updates record, initiates paperwork and follow up on request for approval of work not previously covered in the contract processes and obtains approval of contract changes
• Monitoring compliance to contract requirements ensuring all conditions are satisfied before approval of final invoice
• Looks ahead and plan all aspects of the project, identifying potential challenges and bringing imaginative and cost-effective solutions
• Reviewing all aspects of the project with the site team every month
Responsibilities:
• Dealing with all incoming telephone calls and working side by side Hackney Homes call centre
• Filling, Scanning, Minute taking, scheduling meetings
• Using a verity of software packages IE Microsoft Office, word, outlook, PowerPoint, excel, access, produce correspondence and documents and maintain presentation, records spreadsheets and database
• Coordinates the negotiation of all contracts
• Interprets contract provisions to help resolve claims and questions submitted by contractors.
• Receiving requests, obtains estimate, updates record, initiates paperwork and follow up on request for approval of work not previously covered in the contract processes and obtains approval of contract changes
• Monitoring compliance to contract requirements ensuring all conditions are satisfied before approval of final invoice
• Looks ahead and plan all aspects of the project, identifying potential challenges and bringing imaginative and cost-effective solutions
• Reviewing all aspects of the project with the site team every month
Excel, Powerpoint, Contracts, Database, Word, Compliance, Monitoring, Office, Software, Administrator, Contracts, Processes, Manager, UP
My education
2011
-
2013
n/a
BTEC, Lakehouse
BTEC, Lakehouse
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