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Senior Event Manager, professed in delivering and creating high profile, large-scale multi-day events including live music and film festivals, corporate conferences, hospitality and special events.
Vikki Jacobs
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
I am a highly organised individual, experienced with handling time sensitive and high-pressure situations, and someone who likes to make things happen. I am happy to get on with the task at hand either alone, taking the lead, or as part of a team, with huge attention to detail, and a passion to exceed.
My career has spanned the globe and my travel and experiences have allowed me to become a well-rounded individual with great communication skills, someone who loves building relationships and is always eager to learn more.
For the past eight years I have worked for one of the world's leading music promoters, on projects as large as Ed Sheeran's World Tour, and Music and Film Festivals in London's The O2 Arena, which has given me an insurmountable wealth of knowledge and skill in delivering first-class events and experiences.
My career has spanned the globe and my travel and experiences have allowed me to become a well-rounded individual with great communication skills, someone who loves building relationships and is always eager to learn more.
For the past eight years I have worked for one of the world's leading music promoters, on projects as large as Ed Sheeran's World Tour, and Music and Film Festivals in London's The O2 Arena, which has given me an insurmountable wealth of knowledge and skill in delivering first-class events and experiences.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2014 - ?
job
SENIOR EVENT MANAGER
AEG PRESENTS.
Producing, delivering and managing a multitude of world-class festivals, events and tours with up to 80k attendees over multiple venues.
• Managing multiple events at once, ensuring all aspects of the event are delivered within deadlines, in a time pressured environment where priorities frequently change
• Overseeing the Production Manager and Production team, taking the lead on event design and signing off on all production elements including staging and operations
• Curation of event and festival programming, including artist selection and offers, collaborating with industry partners
• Full responsibility and design of festival layout, design and dressing, including drawing technical floor plans on CAD
• Design and produce events in greenfield sites such as trader markets, street food bazaars, live music stages, partner and sponsor activations, live sports arenas, and product demonstrations
• Oversee ticketing onsales, including reporting, event announcements, pricing, pre-sales, guest allocations, and holds
• Developing, maintaining overall event budgets from start to finish. Identifying and delivering savings to also benefit the wider team, analysis and comparison of past budgets, and forecasting
• To produce all required event documentation including, but not limited to, floor plans, staffing lists, operations manuals, security plans, event schedules, and health & safety plans
• Working with the marketing and communications teams to create, plan and deliver content across all event channels, including writing social media plans and press releases, building and populating websites, creating event posters and admats, liaising with PR companies, whilst also leading on brand management and additional promotional activities
• Produce and manage production and design of all onsite event materials including merchandise, programmes, venue dressing and signage, digital advertisting, and partner deliverables
• Overseeing and coordinating logistics including travel, accommodation, ground transport, and guest coordination
• Principle contact and advisor to all internal departments, taking control of any issues and being a problem solver
• Building and maintaining relationships with key industry contacts such as artists management, record labels, agents, internal and external stakeholders, venues, event sponsors, local government bodies, media and PR companies
• Supplier selection and management of all event contractors, vendors, and traders including onsite F&B stalls
• Working with the Partnerships team to establish sponsors for each event, putting together proposals, managing deliverables and activations on site, rights management, and producing post event feedback and analysis
• Responsible for the recruitment and management of all temporary and contracted event staff and volunteers
• Leading and conducting regular staff / team meetings and briefings, providing leadership, motivation, direction and support
• To manage the event site and route throughout set up, event day(s) and break down; including infrastructure, multiple venues and stages, security, access, ticket entry points and scanning, crowd control, staffing, and transportation
• To ensure the events adhere to safe working practices and procedures, documenting and communicating those practices where necessary including RAMS, insurances, licenses and fire and safety certificates
• Preparing and delivering presentations of events to internal/external clients and stakeholders
• Management of post event reports and surveys within all event departments, analyzing insights, learnings and recommendations
• Researching potential new business development opportunities
• Managing multiple events at once, ensuring all aspects of the event are delivered within deadlines, in a time pressured environment where priorities frequently change
• Overseeing the Production Manager and Production team, taking the lead on event design and signing off on all production elements including staging and operations
• Curation of event and festival programming, including artist selection and offers, collaborating with industry partners
• Full responsibility and design of festival layout, design and dressing, including drawing technical floor plans on CAD
• Design and produce events in greenfield sites such as trader markets, street food bazaars, live music stages, partner and sponsor activations, live sports arenas, and product demonstrations
• Oversee ticketing onsales, including reporting, event announcements, pricing, pre-sales, guest allocations, and holds
• Developing, maintaining overall event budgets from start to finish. Identifying and delivering savings to also benefit the wider team, analysis and comparison of past budgets, and forecasting
• To produce all required event documentation including, but not limited to, floor plans, staffing lists, operations manuals, security plans, event schedules, and health & safety plans
• Working with the marketing and communications teams to create, plan and deliver content across all event channels, including writing social media plans and press releases, building and populating websites, creating event posters and admats, liaising with PR companies, whilst also leading on brand management and additional promotional activities
• Produce and manage production and design of all onsite event materials including merchandise, programmes, venue dressing and signage, digital advertisting, and partner deliverables
• Overseeing and coordinating logistics including travel, accommodation, ground transport, and guest coordination
• Principle contact and advisor to all internal departments, taking control of any issues and being a problem solver
• Building and maintaining relationships with key industry contacts such as artists management, record labels, agents, internal and external stakeholders, venues, event sponsors, local government bodies, media and PR companies
• Supplier selection and management of all event contractors, vendors, and traders including onsite F&B stalls
• Working with the Partnerships team to establish sponsors for each event, putting together proposals, managing deliverables and activations on site, rights management, and producing post event feedback and analysis
• Responsible for the recruitment and management of all temporary and contracted event staff and volunteers
• Leading and conducting regular staff / team meetings and briefings, providing leadership, motivation, direction and support
• To manage the event site and route throughout set up, event day(s) and break down; including infrastructure, multiple venues and stages, security, access, ticket entry points and scanning, crowd control, staffing, and transportation
• To ensure the events adhere to safe working practices and procedures, documenting and communicating those practices where necessary including RAMS, insurances, licenses and fire and safety certificates
• Preparing and delivering presentations of events to internal/external clients and stakeholders
• Management of post event reports and surveys within all event departments, analyzing insights, learnings and recommendations
• Researching potential new business development opportunities
Event, Manager
2012 - 2014
freelance
Freelance contractor roles
THE O2.
AEG EUROPE - EVENT COORDINATOR
Taking the lead on various events within the festival portfolio, whilst also providing support to the Senior Event Producer on all
aspects of event delivery and management. Events include C2C: Country to Country Music Festival, The BRIT Awards
Aftershow Parties, and Robert Redford's high calibre, multi discipline, Sundance London Film and Music festival at The O2.
- INFORMA - EVENT ORGANISER
Coordinating and delivering multi-day B2B conferences in Europe featuring live presentations, panels, workshops, break-out
rooms and discussions from industry experts
- Manage all pre and post-event logistics
- Liaise with confirmed speakers, ensuring they are fully briefed and have all event details
- Source and manage venues, materials, and logistics
- AEG LIVE - DEPUTY VOLUNTEER MANAGER
Responsible for recruiting, training and managing on site up to 200 volunteers in a variety of roles at British Summer Time
Festival, Hyde Park.
- VISIONGAIN - CONFERENCE COORDINATOR
Project management for a range of B2B pharmaceutical conferences in the UK & USA
- Manage all pre and post-event logistics
- Manage communication directly with small, medium and enterprise level business and high-profile speakers.
- Source and manage venues, materials, and logistics
- Support in researching content, theme and speaker programme for events.
- Liaise with suppliers including venue and AV
Taking the lead on various events within the festival portfolio, whilst also providing support to the Senior Event Producer on all
aspects of event delivery and management. Events include C2C: Country to Country Music Festival, The BRIT Awards
Aftershow Parties, and Robert Redford's high calibre, multi discipline, Sundance London Film and Music festival at The O2.
- INFORMA - EVENT ORGANISER
Coordinating and delivering multi-day B2B conferences in Europe featuring live presentations, panels, workshops, break-out
rooms and discussions from industry experts
- Manage all pre and post-event logistics
- Liaise with confirmed speakers, ensuring they are fully briefed and have all event details
- Source and manage venues, materials, and logistics
- AEG LIVE - DEPUTY VOLUNTEER MANAGER
Responsible for recruiting, training and managing on site up to 200 volunteers in a variety of roles at British Summer Time
Festival, Hyde Park.
- VISIONGAIN - CONFERENCE COORDINATOR
Project management for a range of B2B pharmaceutical conferences in the UK & USA
- Manage all pre and post-event logistics
- Manage communication directly with small, medium and enterprise level business and high-profile speakers.
- Source and manage venues, materials, and logistics
- Support in researching content, theme and speaker programme for events.
- Liaise with suppliers including venue and AV
Workshops, Manager, UP, USA, Enterprise, Music, Coordinator, Festival, Speaker, Support, Project Management, Pharmaceutical, Content, Movie, Management, Producer, Event, Training, B2B
2010 - 2012
job
EVENT COORDINATOR
UNITED BUSINESS MEDIA.
Responsible for the successful execution of large-scale B2B conferences and exhibitions in the UK with up to 400 delegates
and 1000 visitors
and 1000 visitors
B2B, Event, Coordinator, UP
2005 - 2010
job
ADMINISTRATOR
MULTI SERVICES KENT LTD.
TUI UK LTD - HEAD HOUSEKEEPER AND DUTY MANAGER (France)
Administrator, Manager
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