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Senior
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Strong Senior HR Administrator
Fiona Notman
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
Experienced Senior Human Resources Administrator with a demonstrated history of working in the financial services industry as well as the public sector. Skilled in the full employee lifecycle, with a broad understanding of HR Systems (SAP, Peoplesoft, CIPHR, Resourcelink, iTrent) and experience in HR Projects and process improvement. Strong human resources professional with an Msc in Human Resource Management and CIPD qualified.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Ongoing relation / part-time
Full time contractor
Available
My experience
2016 - 2019
job
Senior HR Administrator
Pay.UK.
• HR data coordinator for TUPE transfer - providing data for the due diligence process to tight deadlines, note taking at collective consultation meetings and sending out transfer communications to staff
• Input and maintenance of data into the HR system and running weekly data audits to check accuracy
• Conducting grievance and disciplinary administration - note taking, compiling outcome letters and responding to SAR's requests
• First line of response to HR enquires
• New starter administration including producing contracts, chasing pre-employment checks, liaison with candidate/agency re: confirmation of start date, conducting all inductions
• Payroll administration - providing timely and accurate starter and leaver input for payroll and managing the payroll inbox
• Producing all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Conducting exit interviews
• Input and maintenance of data into the HR system and running weekly data audits to check accuracy
• Conducting grievance and disciplinary administration - note taking, compiling outcome letters and responding to SAR's requests
• First line of response to HR enquires
• New starter administration including producing contracts, chasing pre-employment checks, liaison with candidate/agency re: confirmation of start date, conducting all inductions
• Payroll administration - providing timely and accurate starter and leaver input for payroll and managing the payroll inbox
• Producing all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Conducting exit interviews
Administration, Contracts, Due Diligence, Coordinator, Administrator, Contracts
2015 - 2016
job
Human Capital Analyst (Admin role)
ICBC Standard Bank.
• First line support/response to enquiries - advising employees and line managers on HR policies and procedures
• Managing a number of mailboxes and responding to queries to tight turnaround times
• New starter administration including producing contracts, chasing pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Input and maintenance of data into the HR system
• Producing starter/leaver reports on a weekly basis
• Providing timely and accurate starter and leaver input for payroll
• Conducting grievance and disciplinary administration - note taking, compiling outcome letters, and shadowing HR Business Partner in conducting meetings
• Producing all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Actively contributing to HR admin process improvement meetings
• Conducting maternity meetings and carrying out all associated administration
February 2015 - September 2015: Spent time overseas (Singapore and Australia)
• Managing a number of mailboxes and responding to queries to tight turnaround times
• New starter administration including producing contracts, chasing pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Input and maintenance of data into the HR system
• Producing starter/leaver reports on a weekly basis
• Providing timely and accurate starter and leaver input for payroll
• Conducting grievance and disciplinary administration - note taking, compiling outcome letters, and shadowing HR Business Partner in conducting meetings
• Producing all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Actively contributing to HR admin process improvement meetings
• Conducting maternity meetings and carrying out all associated administration
February 2015 - September 2015: Spent time overseas (Singapore and Australia)
Administration, Contracts, Turnaround, Support, Analyst, Business Partner, Contracts
2014 - 2015
job
Senior HR Administrator
Ofcom.
(Fixed term contract)
Reason for leaving: Role was covering a secondment which came to an end
• First line support/response to enquiries - advising employees and line managers on HR policies and procedures
• New starter administration including producing contracts, conducting pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Lead a project to redesign all letter templates, forms etc. in relation to the employee lifecycle
• Input and maintenance of data into the HR system
• Carried out recruitment administration using a recruitment applicant tracking system and provided one to one training on the system for hiring managers
• Produced starter/leaver reports on a weekly basis and recruitment budget reports for the Senior HR Business Partner
• Provided timely and accurate starter and leaver input for payroll
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowed HR Business Partner in conducting meetings
• Produced all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Actively contributed to HR admin process improvement meetings
• Updated internal intranet with job postings
November 2013 - June 2014 - Travelling
Reason for leaving: Role was covering a secondment which came to an end
• First line support/response to enquiries - advising employees and line managers on HR policies and procedures
• New starter administration including producing contracts, conducting pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Lead a project to redesign all letter templates, forms etc. in relation to the employee lifecycle
• Input and maintenance of data into the HR system
• Carried out recruitment administration using a recruitment applicant tracking system and provided one to one training on the system for hiring managers
• Produced starter/leaver reports on a weekly basis and recruitment budget reports for the Senior HR Business Partner
• Provided timely and accurate starter and leaver input for payroll
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowed HR Business Partner in conducting meetings
• Produced all employee correspondence in respect to probations, contractual changes, transfers and maternity/paternity leave requests
• Actively contributed to HR admin process improvement meetings
• Updated internal intranet with job postings
November 2013 - June 2014 - Travelling
Administration, Budget, Contracts, Training, Recruitment, Support, Business Partner, Administrator, Redesign, Contracts
2011 - 2013
job
Senior HR Administrator
Hermes Fund Managers.
• First line support/response to employee enquiries
• New starter administration including producing contracts, monitoring pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Private medical and pension administration
• Carried out recruitment for temporary staff and junior positions
• Provided timely and accurate starter and leaver input for payroll
• Input and maintenance of data into the HR system
• Maintained records on the appraisal system and provided first line support
• Conducted exit interviews
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowed HR Business Partner in conducting meetings
• Project work including review of employee handbook, introduced new annual leave system - writing relevant system guides and trained staff on system
• Redesigned and maintained the HR share drive
• Shadowed sickness absence/performance meetings with managers
• Conducted maternity meetings and carried out all associated administration
• Produced regular management information reports - headcount, starters and leavers etc.
• Improved leaver process by compiling a new leavers procedure and designing a new exit interview template
• Redesigned induction and leaver letter templates and new starter checklists
• New starter administration including producing contracts, monitoring pre-employment checks, liaison with candidate/agency re: confirmation of start date, organising inductions
• Private medical and pension administration
• Carried out recruitment for temporary staff and junior positions
• Provided timely and accurate starter and leaver input for payroll
• Input and maintenance of data into the HR system
• Maintained records on the appraisal system and provided first line support
• Conducted exit interviews
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowed HR Business Partner in conducting meetings
• Project work including review of employee handbook, introduced new annual leave system - writing relevant system guides and trained staff on system
• Redesigned and maintained the HR share drive
• Shadowed sickness absence/performance meetings with managers
• Conducted maternity meetings and carried out all associated administration
• Produced regular management information reports - headcount, starters and leavers etc.
• Improved leaver process by compiling a new leavers procedure and designing a new exit interview template
• Redesigned induction and leaver letter templates and new starter checklists
Administration, Writing, Contracts, Interview, Management, Recruitment, Support, Monitoring, Business Partner, Pension, Administrator, Contracts
2010 - 2011
job
HR Administrator
BNP Paribas Securities Services.
(Maternity cover)
• First point of contact for HR queries, phone, face to face and email (managed shared mailboxes)
• Managed leaver process including writing leaver letters, conducting Exit Interviews and maintaining leaver files. Improved leaver process by compiling new template letters and checklists
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowing HR Business Partner in conducting meetings
• Carried out redundancy calculations, compiled redundancy letters and packs and shadowed HR Business Partner in conducting redundancy meetings
• Developed a HR Procedural Handbook and assisted in developing a new Employee Handbook
• Mentored the HR Intern in the HR administrative processes
• Conducted an extensive audit of HR files in line with "Right to work in the UK"/Immigration policies
• Developed new maternity, paternity and adoption forms and template letters, and conducted all general maternity and paternity administration
• Maintained and updated employee database files (on Peoplesoft)
• Shadowed sickness absence/performance meetings with managers
• Arranged occupational health meetings and held preliminary meetings with employees
• First point of contact for HR queries, phone, face to face and email (managed shared mailboxes)
• Managed leaver process including writing leaver letters, conducting Exit Interviews and maintaining leaver files. Improved leaver process by compiling new template letters and checklists
• Conducted grievance and disciplinary administration - note taking, compiling outcome letters, and shadowing HR Business Partner in conducting meetings
• Carried out redundancy calculations, compiled redundancy letters and packs and shadowed HR Business Partner in conducting redundancy meetings
• Developed a HR Procedural Handbook and assisted in developing a new Employee Handbook
• Mentored the HR Intern in the HR administrative processes
• Conducted an extensive audit of HR files in line with "Right to work in the UK"/Immigration policies
• Developed new maternity, paternity and adoption forms and template letters, and conducted all general maternity and paternity administration
• Maintained and updated employee database files (on Peoplesoft)
• Shadowed sickness absence/performance meetings with managers
• Arranged occupational health meetings and held preliminary meetings with employees
Administration, Writing, Audit, Database, Business Partner, Health, Administrator, Audit, Calculations, Processes, Internal
2009 - 2010
temp
Expatriate Payroll Administrator
Bank of America Merrill Lynch.
Temp position
Administrator
My education
Napier University
MSc, Human Resource Management
MSc, Human Resource Management
Queen Margaret University College
Bachelors, Communications
Bachelors, Communications
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