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Self motivated business support, with years of experience as an Executive Assistant and Business Development, looking for a remote working opportunity
Anna Seacombe
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
A highly motivated, professional individual with a proven ability to utilise effective communication and organisational skills to achieve goals and targets within large global financial corporations and entrepreneurial start-up environments within the events and finance industry. Calm, controlled and focused under pressure, with a genuine desire to exceed expectations.
Markets
United Kingdom
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2016 - ?
job
Executive Assistant to CEO
NMG Consulting.
• Extensive diary management and travel: Point of call for all diary management, scheduling of meetings, organising weekly global travel for CEO, Singapore, South Africa, New York, Toronto, etc. Along with the organising of family trips to Bermuda, Mauritius, New York, France.
• Overseas relocation: The relocation of CEO and Family from UK to Australia, renewing passports, Australia Residency Visa Applications, importing family vehicles, arranging shipment of possessions, working with family through checklist to ensure all areas of admin are completed for move.
• Project managing executive: Keeping an up to date to do list on behalf of CEO for key priorities. Delegating when necessary to wider management team, re prioritising, tracking progression of key strategic projects.
• Weekly management and business development meetings: Attendance of weekly management meeting with North America and business development meeting, often speaking on behalf of executive in his absence. Preparing agendas, actions and presentations for each meeting and running reports from CRM when necessary. Chasing management team on outstanding actions.
• Relationship Management: Acting as the first point of call for major stakeholders, maintaining communication on behalf of CEO, acting as ambassador.
• Event organising and hosting: project management of events from start to finish, strategic away days, charity challenges, Christmas parties, internal and client.
• Communications: ownership of UK communications internally, presenting to UK team communication strategy for 2017
• Ownership of UK Office IT
• Maintaining / updating CRM, 365 dynamics / Yammer
• Overseas relocation: The relocation of CEO and Family from UK to Australia, renewing passports, Australia Residency Visa Applications, importing family vehicles, arranging shipment of possessions, working with family through checklist to ensure all areas of admin are completed for move.
• Project managing executive: Keeping an up to date to do list on behalf of CEO for key priorities. Delegating when necessary to wider management team, re prioritising, tracking progression of key strategic projects.
• Weekly management and business development meetings: Attendance of weekly management meeting with North America and business development meeting, often speaking on behalf of executive in his absence. Preparing agendas, actions and presentations for each meeting and running reports from CRM when necessary. Chasing management team on outstanding actions.
• Relationship Management: Acting as the first point of call for major stakeholders, maintaining communication on behalf of CEO, acting as ambassador.
• Event organising and hosting: project management of events from start to finish, strategic away days, charity challenges, Christmas parties, internal and client.
• Communications: ownership of UK communications internally, presenting to UK team communication strategy for 2017
• Ownership of UK Office IT
• Maintaining / updating CRM, 365 dynamics / Yammer
Business development, Project Management, CRM, Event, Management, It, Hosting, Presenting, Development, Ceo, Office, UP
2014 - 2016
job
Executive Assistant to CEO
Snoozebox.
London
The Portable Hotel Company
Snoozebox is the innovative award-winning, AIM listed (ZZZ), portable hotel company. The company deploys hotels at a host of UK and European events and is now applying the concept of the 'portable life' to other sectors, including oil and gas and social housing.
Executive Assistant to CEO
From the outset I have performed two key roles. 1) the essential requirements of providing executive support to a board executive of a plc, managing his busy schedule (UK and international), ensuring he is briefed and prepared for all meetings. Acting as a first point of contact for internal and external stakeholders and as his gatekeeper. Corresponding on his behalf and providing internal communications to the Company. 2) a trusted project manager in the delivery of executive initiatives. Specific projects and role responsibilities have included:
• Personal Support: Organising international holidays for family (using air miles when necessary), nutritional diets for body building training, booking of waxes, spray tans, the recruiting of staff for CEO's family pub business in Scarborough, buying Christmas tree, decorations and decorating tree at MD's property in time for his international families arrival. Gate Keeper of personal inboxes and LinkedIn, supporting CEO's wife when necessary in arranging family trips, booking of Olympic stadium tickets, concert tickets, taxi's, hotels, working with wife to organise charity prizes for school auction. The purchasing of family gifts with personal credit cards.
• Acting as ambassador to CEO: organising and hosting numerous lunches / dinners, either on behalf of CEO or with CEO for internal and external stakeholders. Acting as direct contact for all inbound traffic for CEO. Travelling with CEO when necessary and attending meetings, events and dinners with CEO.
• Project managing executive: creating daily and weekly task lists, recognising key priorities and understanding when commitments change. Delegating work to management team when appropriate and putting clients, partners etc. on hold when necessary.
• Weekly management and business development meetings: Attendance of weekly management meeting and business development meeting, often speaking on behalf of executive in his absence. Preparing agendas, actions and presentations for each meeting and running reports from salesforce when necessary.
• Monthly board meetings: Preparation and circulation of monthly Board Papers, attendance of board meetings and minute taking. Planning and coordination of all Board Meetings throughout the year, externally and Internally.
• Investor roadshows: acting as a project coordinator to two fundraising projects. Fundraising up to £15m in total. Creating back to back schedules, liaising with prospective Investors, current Investors, lawyers, commercial PR, financial advisors, company nomads on a daily basis and maintaining a data room for all legal documentation concerning the fundraising. Engagement Letters, heads of terms, lease facilities etc. Taking minutes at all project meetings.
• Product development: working with product designers in Antwerp to develop product using staff and customer feedback from events, keeping track of progress leading to the implementation of improved lighting, heating and improved storage facilities. Assisting operations team in coordinating upgrades at company warehouse.
• Brand strategy: coordination of Brand Vista project, retrieving key data from management team to assist in a thorough staff and customer feedback review in a timely manner. Arranging workshops to feedback captured data to wider team in which a Blueprint was presented on Guest Journey going forward.
• Sales and partnership attending meetings with executive, management team, sales team, presenting product either onsite or using PowerPoint presentations, videos, product brochures to companies such as Groucho, Wilderness, V Festival, Festival No 6, Secret Garden Party. etc.
• Project coordination for operations: assisting team in all logistical and service planning operations for UK and European event circuit in 2015 including Glastonbury, Isle of Wight, British Grand Prix, 24 HR SPA Lambrigini, project managed development of project plans for each event including the outsourced haulage arrangements, hotel dressing, staffing, etc.
• Designing and implementing internal intranet: designing and structuring sharepoint system, and implementing across the company along with providing necessary training when needed
• Marketing and communications: working closely with the Director in branding decisions and ordering of hotel dressing and merchandise for events etc. Assisting in corporate PR for the Company.
• Project management of external office move.
• IT and procurement: Key contact or IT, approvals and procurement of kit along with asset management.
• Monthly internal communications: communication, Snooze News from Mail Chimp, including any other internal communications that may be necessary.
• Research: Carrying out background and presenting findings to executive.
• Organisation of product launches with Budgets of up to £100k and Company Away Days with budgets in the region of £15k, organisation of Production Shows, Client Meetings etc.
• Human resources: assisting in hiring process, redundancy process, amending and circulating contracts etc, assisting external financial advisors in the auto-enrolment of employees prior to the staged date.
• Event Organisation and Hosting investors and clients for the British Grad Prix, Glastonbury, Goodwood, Festival Awards, Charity events on an invite only basis
The Portable Hotel Company
Snoozebox is the innovative award-winning, AIM listed (ZZZ), portable hotel company. The company deploys hotels at a host of UK and European events and is now applying the concept of the 'portable life' to other sectors, including oil and gas and social housing.
Executive Assistant to CEO
From the outset I have performed two key roles. 1) the essential requirements of providing executive support to a board executive of a plc, managing his busy schedule (UK and international), ensuring he is briefed and prepared for all meetings. Acting as a first point of contact for internal and external stakeholders and as his gatekeeper. Corresponding on his behalf and providing internal communications to the Company. 2) a trusted project manager in the delivery of executive initiatives. Specific projects and role responsibilities have included:
• Personal Support: Organising international holidays for family (using air miles when necessary), nutritional diets for body building training, booking of waxes, spray tans, the recruiting of staff for CEO's family pub business in Scarborough, buying Christmas tree, decorations and decorating tree at MD's property in time for his international families arrival. Gate Keeper of personal inboxes and LinkedIn, supporting CEO's wife when necessary in arranging family trips, booking of Olympic stadium tickets, concert tickets, taxi's, hotels, working with wife to organise charity prizes for school auction. The purchasing of family gifts with personal credit cards.
• Acting as ambassador to CEO: organising and hosting numerous lunches / dinners, either on behalf of CEO or with CEO for internal and external stakeholders. Acting as direct contact for all inbound traffic for CEO. Travelling with CEO when necessary and attending meetings, events and dinners with CEO.
• Project managing executive: creating daily and weekly task lists, recognising key priorities and understanding when commitments change. Delegating work to management team when appropriate and putting clients, partners etc. on hold when necessary.
• Weekly management and business development meetings: Attendance of weekly management meeting and business development meeting, often speaking on behalf of executive in his absence. Preparing agendas, actions and presentations for each meeting and running reports from salesforce when necessary.
• Monthly board meetings: Preparation and circulation of monthly Board Papers, attendance of board meetings and minute taking. Planning and coordination of all Board Meetings throughout the year, externally and Internally.
• Investor roadshows: acting as a project coordinator to two fundraising projects. Fundraising up to £15m in total. Creating back to back schedules, liaising with prospective Investors, current Investors, lawyers, commercial PR, financial advisors, company nomads on a daily basis and maintaining a data room for all legal documentation concerning the fundraising. Engagement Letters, heads of terms, lease facilities etc. Taking minutes at all project meetings.
• Product development: working with product designers in Antwerp to develop product using staff and customer feedback from events, keeping track of progress leading to the implementation of improved lighting, heating and improved storage facilities. Assisting operations team in coordinating upgrades at company warehouse.
• Brand strategy: coordination of Brand Vista project, retrieving key data from management team to assist in a thorough staff and customer feedback review in a timely manner. Arranging workshops to feedback captured data to wider team in which a Blueprint was presented on Guest Journey going forward.
• Sales and partnership attending meetings with executive, management team, sales team, presenting product either onsite or using PowerPoint presentations, videos, product brochures to companies such as Groucho, Wilderness, V Festival, Festival No 6, Secret Garden Party. etc.
• Project coordination for operations: assisting team in all logistical and service planning operations for UK and European event circuit in 2015 including Glastonbury, Isle of Wight, British Grand Prix, 24 HR SPA Lambrigini, project managed development of project plans for each event including the outsourced haulage arrangements, hotel dressing, staffing, etc.
• Designing and implementing internal intranet: designing and structuring sharepoint system, and implementing across the company along with providing necessary training when needed
• Marketing and communications: working closely with the Director in branding decisions and ordering of hotel dressing and merchandise for events etc. Assisting in corporate PR for the Company.
• Project management of external office move.
• IT and procurement: Key contact or IT, approvals and procurement of kit along with asset management.
• Monthly internal communications: communication, Snooze News from Mail Chimp, including any other internal communications that may be necessary.
• Research: Carrying out background and presenting findings to executive.
• Organisation of product launches with Budgets of up to £100k and Company Away Days with budgets in the region of £15k, organisation of Production Shows, Client Meetings etc.
• Human resources: assisting in hiring process, redundancy process, amending and circulating contracts etc, assisting external financial advisors in the auto-enrolment of employees prior to the staged date.
• Event Organisation and Hosting investors and clients for the British Grad Prix, Glastonbury, Goodwood, Festival Awards, Charity events on an invite only basis
Organization, It, Hosting, Support, Implementation, Presenting, Festival, Coordinator, Development, Ceo, Office, Storage, International, Workshops, Production, Oil and Gas, Booking, Spa, Contracts, UP, Manager, Winning, Social, Spray, Brand identity, SharePoint, Business development, Branding, Project Management, Project Manager, Powerpoint, Product development, Operations, Research, Contracts, Training, Fundraising, Marketing, Procurement, Salesforce, Human Resources, Event, Linkedin, Pr, Management, Asset Management, Sales, Service, PLC
2009 - 2010
job
Pension Administrator
Capita Hartshead.
Pension, Administrator
2006 - 2009
job
Pensions Administrator
Mercer.
Manchester
Administrator
My education
2003
-
2005
South Cheshire College
Unspecified, Project Management
Unspecified, Project Management
n/a
Secondary, English Literature GCSE
Secondary, English Literature GCSE
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