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Executive Virtual Assistant
Lutifah Thomson-Lowe
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
A Virtual Assistant with over 17 years extensive experience as an Executive Assistant supporting Board level Executives across a wealth of sectors. Having completed a Law Degree, I have an aptitude for planning and organization and have a drive to meet and exceed targets. As an ambassador of those I support, I am able to converse with colleagues, clients and the public in an articulate and appropriate manner. I have been relentless in ensuring my level of work has met those of Executive Board level and have quickly become an exceptional Virtual Assistant, working alongside prolific employers, including Entrepreneurs and UHNWI in their fields. I take a keen interest in my client's business direction and individual client needs to ensure I provide the most beneficial service
Markets
United Kingdom
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2018 - ?
job
Lifestyle Assistant (Virtual Executive Business Assistant) & Event Co-ordinator
HoneyRoseHayden Lifestyle & Events.
• Lifestyle management & coordination services for various HNWI, Tech Start-ups & Entrepreneurs
• Concierge services
• Virtual Assistant (Comprehensive)
◦ 360 tailored support to suit client needs
◦ Diary Management
◦ Expense Management
◦ Office Establishment
◦ Board Pack preparation
◦ Client & Candidate Scheduling
◦ Database Management
◦ Travel scheduling & Itinerary Management
• Concierge services
• Virtual Assistant (Comprehensive)
◦ 360 tailored support to suit client needs
◦ Diary Management
◦ Expense Management
◦ Office Establishment
◦ Board Pack preparation
◦ Client & Candidate Scheduling
◦ Database Management
◦ Travel scheduling & Itinerary Management
Database, Event, Management, Support, Office
2017 - 2019
job
Group Technology Director & Finance Director, Erevena, Executive Search
Senior EA.
Responsible for
3 PA's & Facilities Staff
• Extensive Diary and Travel Management
• Search coordination ownership
• Interview co-ordination to include video and telephone conferences, across multiple time zones.
• Advanced Microsoft Office skills to create research reports and pitch presentations.
• Prepare and circulate board papers and presentation documents.
• Utilise diplomacy and discretion to manage complex diaries and organise confidential meetings, demonstrating initiative to establish partner priorities.
• Extensive knowledge of various CRM systems including File Finder & Invenias
• Manage all support activities and administration for Executive searches.
• Financial administration, raise invoices and chase outstanding payments.
• EA cover supporting other Partners and Senior Professionals.
• Organise senior level candidate travel, itineraries, visas and processed related expenses
3 PA's & Facilities Staff
• Extensive Diary and Travel Management
• Search coordination ownership
• Interview co-ordination to include video and telephone conferences, across multiple time zones.
• Advanced Microsoft Office skills to create research reports and pitch presentations.
• Prepare and circulate board papers and presentation documents.
• Utilise diplomacy and discretion to manage complex diaries and organise confidential meetings, demonstrating initiative to establish partner priorities.
• Extensive knowledge of various CRM systems including File Finder & Invenias
• Manage all support activities and administration for Executive searches.
• Financial administration, raise invoices and chase outstanding payments.
• EA cover supporting other Partners and Senior Professionals.
• Organise senior level candidate travel, itineraries, visas and processed related expenses
Administration, CRM, Video, Research, Interview, Management, Finance, Technology, Support, Office, Search, ON
2011 - 2013
job
PA TO DIRECTOR OF ENGAGEMENT &TRAINING, TEAM
EE (ORANGE & T-MOBILE).
Responsible for
The Director and her team of 149 direct reports, Events and HR within the team.
Business PA
• Daily and extensive diary management
• Drafting correspondence, preparing presentations, coordinating travel, coordinating regular meetings, dealing with confidential matters and resolving conflicting issues on their behalf to ensure their time is optimised.
Acting as a first point of contact for both internal and external people wishing to contact the director.
• Ensuring that queries are dealt with effectively, and taking the initiative to identify and handle issues that arise on behalf of the director and other senior staff.
• Administer and coordinate the day to day operations of the director and the development team, such as filing, arranging meetings, and securing offices for them, preparing presentations, writing reports, processing Expenses and administering petty cash, to ensure that the department runs effectively. Ensure communication lines are effective between the director, senior management team and other departments, so that relevant information is shared among colleagues.
• Preparation of client s fees and other finance administration, including the production of high quality reports and correspondence using macros and non standard documents, including excel
• Intricate Filing management
• Director Representative
• Extensive event planning and co-ordination for team at large (circa 5000 members)
• Director's Direct report liaison
• Responsible for a team of 149
• To include all HR functions
• Extensive SAP/Citrix use
• Fellow Directors and VP liaison (Ensure good working relationships with their PA's)
Private PA Role
• Childcare organisation/payment
• Vacation planning for family of 4
• Personal Staff co-ordination/Payment
• Ensuring Husband is briefed weekly on the diary
• Household management such as repairs, grocery shopping/preparation for dinner parties
The Director and her team of 149 direct reports, Events and HR within the team.
Business PA
• Daily and extensive diary management
• Drafting correspondence, preparing presentations, coordinating travel, coordinating regular meetings, dealing with confidential matters and resolving conflicting issues on their behalf to ensure their time is optimised.
Acting as a first point of contact for both internal and external people wishing to contact the director.
• Ensuring that queries are dealt with effectively, and taking the initiative to identify and handle issues that arise on behalf of the director and other senior staff.
• Administer and coordinate the day to day operations of the director and the development team, such as filing, arranging meetings, and securing offices for them, preparing presentations, writing reports, processing Expenses and administering petty cash, to ensure that the department runs effectively. Ensure communication lines are effective between the director, senior management team and other departments, so that relevant information is shared among colleagues.
• Preparation of client s fees and other finance administration, including the production of high quality reports and correspondence using macros and non standard documents, including excel
• Intricate Filing management
• Director Representative
• Extensive event planning and co-ordination for team at large (circa 5000 members)
• Director's Direct report liaison
• Responsible for a team of 149
• To include all HR functions
• Extensive SAP/Citrix use
• Fellow Directors and VP liaison (Ensure good working relationships with their PA's)
Private PA Role
• Childcare organisation/payment
• Vacation planning for family of 4
• Personal Staff co-ordination/Payment
• Ensuring Husband is briefed weekly on the diary
• Household management such as repairs, grocery shopping/preparation for dinner parties
Excel, Administration, Writing, Operations, SAP, Event planning, Training, Event, Management, Finance, Citrix, Development, Organization, Production, Processing, ON
My education
2003
-
2006
Luton University
Bachelors, Law
Bachelors, Law
2001
-
2003
Newham Sixth Form College
Secondary, English Literature
Secondary, English Literature
1996
-
2001
Loxford School of Science and Technology
Secondary, N/a
Secondary, N/a
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