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jobs
Helen Green
,
Experience
Other titles
Skills
I'm offering
Markets
United Kingdom
Language
English
Fluently
Ready for
My experience
2018 - ?
job
Office Manager
BD Building Solutions LLP.
To support the Management team in the day to day running of the company to construction project progress utilising templates, taking and following up enquiries, assisting with tender process, creation of construction packs, management of emails, fleet management and updating relevant parties at each stage.
• Receipt Bank and Xero are our accountancy packages where I process all receipts, reconcile the company statements and quarterly VAT returns. I am the main point of contact with any account queries
• Organise and attend the Senior Team Monthly Meetings, take minutes, distribute to all and follow up with any actions
• Attend site when I have organised specialised contractors for quotes i.e. roofers, Asbestos, groundworkers
• Main point of contact for all contractors with regards to plans, deadlines, updates etc
• When a project is complete, I would prepare a completion pack to give to our clients, i.e. White good brochures and warranties, utilities and telecommunications information
• Order materials/equipment required for site using our Dashboard per project and update the relevant sheets i.e. purchase order, lead-times, contact names and numbers
• Produce weekly financial reports for the directors using Xero
20 Whitemarsh Close, Cheltenham, GL51 0PT
Hegreen77@hotmail.com
07704 964096
• Receipt Bank and Xero are our accountancy packages where I process all receipts, reconcile the company statements and quarterly VAT returns. I am the main point of contact with any account queries
• Organise and attend the Senior Team Monthly Meetings, take minutes, distribute to all and follow up with any actions
• Attend site when I have organised specialised contractors for quotes i.e. roofers, Asbestos, groundworkers
• Main point of contact for all contractors with regards to plans, deadlines, updates etc
• When a project is complete, I would prepare a completion pack to give to our clients, i.e. White good brochures and warranties, utilities and telecommunications information
• Order materials/equipment required for site using our Dashboard per project and update the relevant sheets i.e. purchase order, lead-times, contact names and numbers
• Produce weekly financial reports for the directors using Xero
20 Whitemarsh Close, Cheltenham, GL51 0PT
Hegreen77@hotmail.com
07704 964096
Management, Support, Xero, Office, Utilities, UP, Manager
2016 - 2018
job
Office Manager/PA to Project Director
Mace Group Ltd.
Working within a team of 32 for our client Horizon Nuclear Power within their offices in Brockworth. This was a demanding and varied role:
• Organising the Project Director and Operation Director inboxes along with diary management
• Arranging train travel and hotels for the team using the booking system and securing corporate rates for local hotels within Gloucester and Anglesey
• Arranging meetings internally and externally, taking minutes when required and distributing the minutes. Ahead of the next planned meeting would chase any outstanding actions
• Cover and/or help the Document Controller by reviewing, uploading and transmitting documents via our system Conject to our client's system Aconex
• Organise workshops for the team for various training and brainstorming sessions
• Update the holiday and sickness planners of the team and produce a monthly report for the Project Director
• Ensure the monthly board report information is given by the deadline
• Administrative assistance to the team
• Compiling weekly and monthly reports to be distributed by a deadline to our client
• Inputting expenses for Project Director and senior managers
• Approving timesheets for the team
• With all new starters I would start the security clearance process and when this has been completed on their first day would induct them by going through any mandatory training and going through our systems.
March 2016 to Oct 2017 I held various temp roles within an office environment.
• Organising the Project Director and Operation Director inboxes along with diary management
• Arranging train travel and hotels for the team using the booking system and securing corporate rates for local hotels within Gloucester and Anglesey
• Arranging meetings internally and externally, taking minutes when required and distributing the minutes. Ahead of the next planned meeting would chase any outstanding actions
• Cover and/or help the Document Controller by reviewing, uploading and transmitting documents via our system Conject to our client's system Aconex
• Organise workshops for the team for various training and brainstorming sessions
• Update the holiday and sickness planners of the team and produce a monthly report for the Project Director
• Ensure the monthly board report information is given by the deadline
• Administrative assistance to the team
• Compiling weekly and monthly reports to be distributed by a deadline to our client
• Inputting expenses for Project Director and senior managers
• Approving timesheets for the team
• With all new starters I would start the security clearance process and when this has been completed on their first day would induct them by going through any mandatory training and going through our systems.
March 2016 to Oct 2017 I held various temp roles within an office environment.
Training, Management, Security, Workshops, Office, Brainstorming, Power, Booking, ON, Manager
2015 - 2016
job
PA to Regional Programme Manager
NHS Property Services.
Working directly with the Regional Programme Manager I would also assist her team of 7 comprising of Capital Investment Managers, Project Managers and Assistant Project Managers based in the South Region.
• Organising the Regional Programme Manager's inbox by setting up folders and re-distributing all of her emails (something that no other member of staff has access to).
• Liaising closely with the Regional Programme Manager to co-ordinate her diary.
• Arranging/scheduling meetings face to face or using either Webex or conference call facility (PoWwow).
• Completing monthly reports for the Senior Leadership meeting.
• Minute taking and distribution following senior management team and project board meetings.
• Organised travel and hotel bookings using the in house system.
• Kept all Governance paperwork up to date in relation to each project.
• Updating confidential HR lists by using the in house system - ESR.
• Organise induction programmes for new starters by liaising with the different departments.
• Managing own workload on a day-to-day basis, acting independently, working to tight and conflicting deadlines to action and prioritise work to meet deadlines.
• Processing expenses in a timely manner for the Regional Programme Manager and her team by using the in house system - Epay.
• Using the in house system Oracle to produce requisitions, raise Purchase Orders and invoices.
• Updating our Monitoring Spreadsheet on excel by inputting the correct forecast figures, updating the schemes using the BRAG status and create Pivot Tables for the team to use in meetings.
• Organising the Regional Programme Manager's inbox by setting up folders and re-distributing all of her emails (something that no other member of staff has access to).
• Liaising closely with the Regional Programme Manager to co-ordinate her diary.
• Arranging/scheduling meetings face to face or using either Webex or conference call facility (PoWwow).
• Completing monthly reports for the Senior Leadership meeting.
• Minute taking and distribution following senior management team and project board meetings.
• Organised travel and hotel bookings using the in house system.
• Kept all Governance paperwork up to date in relation to each project.
• Updating confidential HR lists by using the in house system - ESR.
• Organise induction programmes for new starters by liaising with the different departments.
• Managing own workload on a day-to-day basis, acting independently, working to tight and conflicting deadlines to action and prioritise work to meet deadlines.
• Processing expenses in a timely manner for the Regional Programme Manager and her team by using the in house system - Epay.
• Using the in house system Oracle to produce requisitions, raise Purchase Orders and invoices.
• Updating our Monitoring Spreadsheet on excel by inputting the correct forecast figures, updating the schemes using the BRAG status and create Pivot Tables for the team to use in meetings.
Excel, Oracle, Leadership, Management, Monitoring, Forecast, Epay, Processing, ON, UP, Manager
2014 - 2015
job
Sales Support Administrator
A2B Ltd and Electric Bicycle Network.
• Collate information from the Electric Bicycle Network onto the CRM database as they had recently acquired this company
• Deal with new enquires from customer and members of the scheme
• Administrative work associated with this new company.
• Order processing
• Stock Control
• Deal with enquires/issues/account queries as and when required
• Assist with organising Bike Show events to happen throughout the year and look for new opportunities
November 2013 to April 2014 I acquired various temp roles within an office environment.
• Deal with new enquires from customer and members of the scheme
• Administrative work associated with this new company.
• Order processing
• Stock Control
• Deal with enquires/issues/account queries as and when required
• Assist with organising Bike Show events to happen throughout the year and look for new opportunities
November 2013 to April 2014 I acquired various temp roles within an office environment.
CRM, Database, Sales, Network, Support, Office, Administrator, Processing
2011 - 2013
job
Sales Administrator/Stock Controller
ESP Ltd.
This was a varied role which used my organisational and planning skills on a daily basis.
• Implemented Sage 200 as our main system to use for our customer tickets, stock control and invoicing.
• Process daily sales orders and ensure the right product has been picked
• Supervise the office administrator
• Create and update spreadsheets for different products to make sure that stock is kept correct
• Making sure that stock is available in the warehouse as I would ask for forecasts dependent on the season from the sales people
• Arranging and chairing meetings with suppliers of new products and negotiating prices
• Create reports on customers/stock/prices as and when required
• Assist with invoice queries and credit control
• Ensure the office runs smoothly and that all administrative work is completed and up to date
• Arranging couriers and assist with transport planning
• Create orders for stock and ensure that the goods arrive on time either to our warehouse or direct to customer and book the goods in
• Organising meetings for Sales Director and Managing Director along with diary management.
• Organising International/European and UK travel and accommodation for Sales Director and Managing Director
• Implemented Sage 200 as our main system to use for our customer tickets, stock control and invoicing.
• Process daily sales orders and ensure the right product has been picked
• Supervise the office administrator
• Create and update spreadsheets for different products to make sure that stock is kept correct
• Making sure that stock is available in the warehouse as I would ask for forecasts dependent on the season from the sales people
• Arranging and chairing meetings with suppliers of new products and negotiating prices
• Create reports on customers/stock/prices as and when required
• Assist with invoice queries and credit control
• Ensure the office runs smoothly and that all administrative work is completed and up to date
• Arranging couriers and assist with transport planning
• Create orders for stock and ensure that the goods arrive on time either to our warehouse or direct to customer and book the goods in
• Organising meetings for Sales Director and Managing Director along with diary management.
• Organising International/European and UK travel and accommodation for Sales Director and Managing Director
Management, Sales, Sales Director, Office, International, Administrator, UP
2006 - 2010
job
MD
Cre8 UK Ltd and Redknapp Publishing.
Promoted to Office Manager within Cre8 UK Ltd
Now Cre8 Publishing Ltd
Redknapp Publishing - this was a dual role as I looked after Louise and Jamie Redknapp and Tim Sherwood who were Directors of this high end Magazine and the MD and Sales Director for Cre8. In this role I would:
• Organise meetings and venues in and around the London area
• Look after the subscriptions and try and generate business via the website
• Take minutes at meetings if required
• Keeping all information confidential due to the people that I had to deal with working with Redknapp Publishing
• Keeping our database of football teams updated
• Arrange studio time and staff for photoshoots
Cre8 UK and Publishing
• Ensure the office runs smoothly and efficiently which includes Health and Safety and Fire procedures
• Organise travel and meetings for the MD and his team
• Take minutes at the monthly Board Meetings and distribute accordingly
• Customer Care - dealing with enquiries, complaints, delivery issues
• Dealing with all general administration and queries
• Helped the project manager for the RWC 2007 in France organise travel, accommodation and sellers for all 48 matches in France and the UK and assist with any problems that arose
• Supervise our receptionist
• Dealing with all HR issues including recruitment and staff inductions and monitoring sickness. Recently re-issued new employment contracts due to a new company taking over.
• Help with the subscription department by preparing renewal forms, keeping the database updated, taking orders over the phone and via the internet
• Help with preparing and updating our website both on the corporate side and shop
• Assist when key members of staff are away i.e. Operations Manager, Studio Manager
• Checking contracts and agreements before sending to clients and advising the Directors when they are returned
• Organise cash collections from football clubs after each game and to be available if problems arise
• Help the MD with his other business projects as and when required
May 2004 to June 2006 Feather & Black (formally Perfect Nights) PA to the CEO
Now Cre8 Publishing Ltd
Redknapp Publishing - this was a dual role as I looked after Louise and Jamie Redknapp and Tim Sherwood who were Directors of this high end Magazine and the MD and Sales Director for Cre8. In this role I would:
• Organise meetings and venues in and around the London area
• Look after the subscriptions and try and generate business via the website
• Take minutes at meetings if required
• Keeping all information confidential due to the people that I had to deal with working with Redknapp Publishing
• Keeping our database of football teams updated
• Arrange studio time and staff for photoshoots
Cre8 UK and Publishing
• Ensure the office runs smoothly and efficiently which includes Health and Safety and Fire procedures
• Organise travel and meetings for the MD and his team
• Take minutes at the monthly Board Meetings and distribute accordingly
• Customer Care - dealing with enquiries, complaints, delivery issues
• Dealing with all general administration and queries
• Helped the project manager for the RWC 2007 in France organise travel, accommodation and sellers for all 48 matches in France and the UK and assist with any problems that arose
• Supervise our receptionist
• Dealing with all HR issues including recruitment and staff inductions and monitoring sickness. Recently re-issued new employment contracts due to a new company taking over.
• Help with the subscription department by preparing renewal forms, keeping the database updated, taking orders over the phone and via the internet
• Help with preparing and updating our website both on the corporate side and shop
• Assist when key members of staff are away i.e. Operations Manager, Studio Manager
• Checking contracts and agreements before sending to clients and advising the Directors when they are returned
• Organise cash collections from football clubs after each game and to be available if problems arise
• Help the MD with his other business projects as and when required
May 2004 to June 2006 Feather & Black (formally Perfect Nights) PA to the CEO
Sales Director, Manager, ON, Contracts, Internet, Office, Ceo, Health, Monitoring, Safety, Administration, Recruitment, Website, Sales, Operations manager, Database, Receptionist, Contracts, Operations, Project Manager
2004 - 2004
job
Assistant
Legal & Commercial Department.
2001 - 2004
job
PA to Divisional Director
Magnet Limited.
I took a career break to travel the Far East and Australia from March 2000 until April 2001.
ON
1998 - 2000
job
Team Secretary for Product Management and Supply Chain
Electrocomponets Plc.
Product Management, Management
1997 - 1998
job
Departmental Secretary
Grant Thornton.
My education
St Aldates College
Unspecified, RSA III Word Processing
Unspecified, RSA III Word Processing
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