$$$$
{{ $t($store.state.user.experience_value_in_dollars) }}
Expert
{{ $t($store.state.user.experience_search_name) }}
0
jobs
Strong Executive Assistant with additional skills in event management and board support
Julie Mitchell
,
Matfield, United Kingdom
Experience
Other titles
Skills
I'm offering
Efficient, organised and approachable executive assistant with high level of professionalism. Possessing fast and effective business administration, MS office and minute taking skills. Excellent forward planning and able to efficiently multi-task. Adaptable and resilient to complex challenges, strong decision making skills, rational thinker, works with confidence and discretion in all situations.
Markets
United Kingdom
Language
English
Fluently
Ready for
Larger project
Full time contractor
Available
My experience
2018 - ?
temp
EA to Head of Marketing and Governance Committee
Open Banking.
• Support Head Marketing and Head of Stakeholder Engagement in day to day operations of the team.
• Venue sourcing, negotiations and recommendations along with managing the end-to-end process and budgets for each event. Responsible for creating and maintaining project timelines and liaising with third parties and senior stakeholders.
• Provide senior leadership with onsite support at exhibitions and events.
• Provide the marketing team with efficient support around on-line and web-based marketing activities.
• Support Head of Marketing with budgeting and on-going monitoring of department costs.
• Source marketing giveaway collateral, working with graphics team on designs etc.
• In box management for the general mailbox relating to press and communications.
• Manage team work schedules and update central programme office on a weekly basis.
• Create and maintain annual plan on a page activity for Marketing and Comms team.
• Manage company events calendar.
• Designed and implemented the day to day operating methods and governance structure
• Senior liaison with multiple stakeholders and regulatory bodies.
• Manage board calendar, source meeting venues and associated AV support and refreshments.
• Assist with the preparation of meeting agendas, reports, presentations and correspondence, considering the target audience, adapting style and communication method accordingly
• Dealing with business administration such as updating spread sheets, proof reading presentations and compiling reports
• Preparing documentation for meetings and minute taking along with follow up action log
• Working within tight budget and time constraints
• Handle highly confidential and sensitive information
• Venue sourcing, negotiations and recommendations along with managing the end-to-end process and budgets for each event. Responsible for creating and maintaining project timelines and liaising with third parties and senior stakeholders.
• Provide senior leadership with onsite support at exhibitions and events.
• Provide the marketing team with efficient support around on-line and web-based marketing activities.
• Support Head of Marketing with budgeting and on-going monitoring of department costs.
• Source marketing giveaway collateral, working with graphics team on designs etc.
• In box management for the general mailbox relating to press and communications.
• Manage team work schedules and update central programme office on a weekly basis.
• Create and maintain annual plan on a page activity for Marketing and Comms team.
• Manage company events calendar.
• Designed and implemented the day to day operating methods and governance structure
• Senior liaison with multiple stakeholders and regulatory bodies.
• Manage board calendar, source meeting venues and associated AV support and refreshments.
• Assist with the preparation of meeting agendas, reports, presentations and correspondence, considering the target audience, adapting style and communication method accordingly
• Dealing with business administration such as updating spread sheets, proof reading presentations and compiling reports
• Preparing documentation for meetings and minute taking along with follow up action log
• Working within tight budget and time constraints
• Handle highly confidential and sensitive information
Marketing, Administration, Operations, Budget, Event, Leadership, Management, Sourcing, Support, Monitoring, Regulatory, Office, Web, UP
2017 - 2017
temp
EA to General Counsel and CRO (Private Bank)
HSBC Bank Plc.
• Traditional PA duties including heavy diary and in box management
• High level project work on a variety of ongoing risk and legal matters, working with discretion and confidentiality.
• Extensive travel and expenses
• Minute taking: video and audio conference and management meetings.
• High level project work on a variety of ongoing risk and legal matters, working with discretion and confidentiality.
• Extensive travel and expenses
• Minute taking: video and audio conference and management meetings.
Video, Management, Audio, Cro, ON
2014 - 2017
job
Programme Director (Global Standards)
EA.
(contract)
• Full EA support along with office management for a team of approx. 150 personnel. Regular engagement with all sectors of the bank on a global basis and with external regulators, as well as the main HSBC Board.
• Plan extensive travel itineraries; liaison with senior country executives and arrange meeting programmes and off-sites.
• Complex and demanding diary management. Responsible for monitoring all internal and external correspondence, determining what action is required and by whom, and implementing actions as appropriate. Set up monthly board meetings, prepare agenda, oversee presentation production and circulation, arrange associated catering, minute typing and support company secretariat when and where necessary.
• Implemented the MD's action log to ensure tasks are organised and completed in accordance with procedures to maintain consistent levels of service. Pre-read incoming board papers, highlighting areas of key relevance for the MD. Responsible for ensuring all tasks set by the
• MD or allocated to direct reports are on track for completion within deadlines.
• Working with a high level of autonomy, identify and resolve queries on a day-to-day basis on behalf of the MD.
• Coordinate all emergency procedures: Business continuity call tree and business plans and off site testing.
• Prepare content for submission for the mid-year and year-end review processes for Director.
• Act as delegate for MD when matters arise and interact with Finance, Corp Real Estate, and Risk etc.
• Personal support to the MD and their Partner in a variety of matters.
• Other areas of support for the team:
- Vendor management point person, starter/leaver processing, mandatory training and development oversight, facilities management coordinator,
UBS
• Full EA support along with office management for a team of approx. 150 personnel. Regular engagement with all sectors of the bank on a global basis and with external regulators, as well as the main HSBC Board.
• Plan extensive travel itineraries; liaison with senior country executives and arrange meeting programmes and off-sites.
• Complex and demanding diary management. Responsible for monitoring all internal and external correspondence, determining what action is required and by whom, and implementing actions as appropriate. Set up monthly board meetings, prepare agenda, oversee presentation production and circulation, arrange associated catering, minute typing and support company secretariat when and where necessary.
• Implemented the MD's action log to ensure tasks are organised and completed in accordance with procedures to maintain consistent levels of service. Pre-read incoming board papers, highlighting areas of key relevance for the MD. Responsible for ensuring all tasks set by the
• MD or allocated to direct reports are on track for completion within deadlines.
• Working with a high level of autonomy, identify and resolve queries on a day-to-day basis on behalf of the MD.
• Coordinate all emergency procedures: Business continuity call tree and business plans and off site testing.
• Prepare content for submission for the mid-year and year-end review processes for Director.
• Act as delegate for MD when matters arise and interact with Finance, Corp Real Estate, and Risk etc.
• Personal support to the MD and their Partner in a variety of matters.
• Other areas of support for the team:
- Vendor management point person, starter/leaver processing, mandatory training and development oversight, facilities management coordinator,
UBS
Training, Management, Finance, Content, Service, Vendor Management, Support, Testing, Development, Monitoring, Coordinator, Office, Production, Processing, UP, Processes
2003 - 2005
job
Account Coordinator
Euro RSCG Riley.
Advertising agency: copy writing, media and client relations etc.
Advertising, Writing, Coordinator
2001 - 2003
job
Investor Relations Assistant
Permira.
• Support Head of Investor Relations and associates, deal with investor queries directly. Diary management and expenses.
• Organise and co-ordinate high profile meetings both internally and externally.
• Take meeting notes and distribute accordingly afterwards.
• Organise extremely complex offsites and roadshows, often sourcing alternative modes of transfers for the Chairman and Senior Fundraising Partners. Arrange corporate events in the UK and Europe
• Produce high volume, in-depth PowerPoint presentations
• Produce a variety of marketing literature, reports and brochures, liaising with suppliers for service/price
• Centre of excellence on PowerPoint and knowledge bank for other assistants and assisted in the development and adherence to the new house style
• Organise and co-ordinate high profile meetings both internally and externally.
• Take meeting notes and distribute accordingly afterwards.
• Organise extremely complex offsites and roadshows, often sourcing alternative modes of transfers for the Chairman and Senior Fundraising Partners. Arrange corporate events in the UK and Europe
• Produce high volume, in-depth PowerPoint presentations
• Produce a variety of marketing literature, reports and brochures, liaising with suppliers for service/price
• Centre of excellence on PowerPoint and knowledge bank for other assistants and assisted in the development and adherence to the new house style
Marketing, Powerpoint, Fundraising, Corporate events, Management, Service, Sourcing, Investor relations, Support, Development
2000 - 2001
temp
PA to CFO, Coutts (Temp)
unknown.
CFO, ON
2000 - 2000
temp
Office Manager
unknown.
Westpac (Temp)
Office, Manager
1999 - 2000
job
PA/Office Manager
unknown.
Regester Larkin
Office, ON, Manager
1998 - 1999
job
PA to UK President
Ikon Office.
ON, President
1997 - 1998
job
PA/Office Manager, Essential Media
unknown.
Office, ON, Manager
My education
1981
-
1984
Comberton Village College
HighSchoolOrEquivalent, English, Sociology, Geography, Biology (Minor in CSE)
HighSchoolOrEquivalent, English, Sociology, Geography, Biology (Minor in CSE)
Cambridge College of Further Education
Secondary, Child Psychology
Secondary, Child Psychology
Julie's reviews
Julie has not received any reviews on Worksome.
Contact Julie Mitchell
Worksome removes the expensive intermediaries and gives you direct contact with relevant talent.
Create a login and get the opportunity to write to Julie directly in Worksome.
are ready to help you
and get specific bids from skilled talent in Denmark