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Highly organised and self motivated administration Manager
Sarah Staples
,
Hull, United Kingdom
Experience
Other titles
Skills
I'm offering
• Planning and prioritising workloads to achieve deadlines and project milestones
• Managing teams to work efficiently and cohesively to deliver KPIs
• Identifying problems and implementing solutions using own skills and initiative
• Identifying and implementing enhancements to systems and procedures
• Maintaining a flexible attitude in a fast paced, constantly changing work environment
• Managing teams to work efficiently and cohesively to deliver KPIs
• Identifying problems and implementing solutions using own skills and initiative
• Identifying and implementing enhancements to systems and procedures
• Maintaining a flexible attitude in a fast paced, constantly changing work environment
Markets
United Kingdom
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Available
My experience
2018 - ?
job
Procurement Manager
SMS Towage.
Key Responsibilities:
• Managing a small efficient team to work efficiently and cohesively to deliver KPIs
• Ensuring all tug equipment is safety checked prior to each contract, procuring testing companies to retest out
of date equipment and updating the Tug Management System with relevant certifications
• Liaising with the testing companies and tug operators to agree an appropriate time for testing, taking into
account tide times and tug operational requirements-negotiating preferential testing costs
• Ensuring all fire equipment is tested and in date including all marker stickers and floor plans
• Arranging the logistics for new crews joining the tug and old crews leaving including international travel
organisation, ensuring a seamless transition of crews
• Procuring all food, PPE and consumables for tug crews following approved crew requisition requests
• Reviewing all systems and procedures to increase efficiencies and commercial returns
• Signing off purchase invoices and ensuring the efficient processing of sales and purchase ledger accounts
• Producing monthly management reports on technical defects completed and outstanding, logistics costs and crew in/out information
• Working with the Crew Liaison Officer to monitor the well being of crews and assist non-English speakers
Achievements:
• Introduced a purchase ordering system and preferred suppliers, saving £80k per annum
• Part of the team instrumental in the achievement if the ISO 9001 accreditation
• Managing a small efficient team to work efficiently and cohesively to deliver KPIs
• Ensuring all tug equipment is safety checked prior to each contract, procuring testing companies to retest out
of date equipment and updating the Tug Management System with relevant certifications
• Liaising with the testing companies and tug operators to agree an appropriate time for testing, taking into
account tide times and tug operational requirements-negotiating preferential testing costs
• Ensuring all fire equipment is tested and in date including all marker stickers and floor plans
• Arranging the logistics for new crews joining the tug and old crews leaving including international travel
organisation, ensuring a seamless transition of crews
• Procuring all food, PPE and consumables for tug crews following approved crew requisition requests
• Reviewing all systems and procedures to increase efficiencies and commercial returns
• Signing off purchase invoices and ensuring the efficient processing of sales and purchase ledger accounts
• Producing monthly management reports on technical defects completed and outstanding, logistics costs and crew in/out information
• Working with the Crew Liaison Officer to monitor the well being of crews and assist non-English speakers
Achievements:
• Introduced a purchase ordering system and preferred suppliers, saving £80k per annum
• Part of the team instrumental in the achievement if the ISO 9001 accreditation
Procurement, Management, Sales, Testing, Safety, Organization, International, Processing, Manager
2016 - 2018
job
Administration Manager
Coates Design Partnership.
Key Responsibilities:
• Ensuring the office is operated in a professional, commercially focussed manner
• Carrying out HR operations including holiday authorisation and sickness management
• Carrying out staff reviews, acknowledging strong performance and implementing recovery plans for staff
whose performance is below the required standard
• Implementing mandatory and performance enhancing training programmes for staff
• Taking inbound customer enquiries, providing a response or redirecting to relevant departments
• Providing customer quotations and dealing with additional requests and complaints
• Building strong communication channels with the technical department
• Managing the sales, purchase ledger and credit control functions to maximise the business cash flow
• Preparing monthly financial reports to allow senior management to make informed decisions
Private & Confidential
Office, Procurement and Administration Manager
• Ensuring the office is operated in a professional, commercially focussed manner
• Carrying out HR operations including holiday authorisation and sickness management
• Carrying out staff reviews, acknowledging strong performance and implementing recovery plans for staff
whose performance is below the required standard
• Implementing mandatory and performance enhancing training programmes for staff
• Taking inbound customer enquiries, providing a response or redirecting to relevant departments
• Providing customer quotations and dealing with additional requests and complaints
• Building strong communication channels with the technical department
• Managing the sales, purchase ledger and credit control functions to maximise the business cash flow
• Preparing monthly financial reports to allow senior management to make informed decisions
Private & Confidential
Office, Procurement and Administration Manager
Administration, Operations, Training, Procurement, Management, Sales, Office, Manager
2013 - 2016
job
Medical Secretary
Humber NHS Trust, Riverside Medical Centre.
Key Responsibilities:
• Organising venues over several sites for palliative care meetings
• Taking minutes and circulating to delegates for approval
• Arranging patient referrals to hospitals through the in-house NHS system
• Producing medical reports for legal professionals relating to personal injury claims
• Scanning and filing patient documents, maintaining discretion and confidentiality
• Producing client invoices for services provided
• Producing monthly reports relating to cancer patients, within the NHS guidelines
• Arranging training for staff and sending out logistics
• Organising the monthly administration rota to reflect the anticipated demand
• Organising venues over several sites for palliative care meetings
• Taking minutes and circulating to delegates for approval
• Arranging patient referrals to hospitals through the in-house NHS system
• Producing medical reports for legal professionals relating to personal injury claims
• Scanning and filing patient documents, maintaining discretion and confidentiality
• Producing client invoices for services provided
• Producing monthly reports relating to cancer patients, within the NHS guidelines
• Arranging training for staff and sending out logistics
• Organising the monthly administration rota to reflect the anticipated demand
Administration, Training
2012 - 2013
job
Office Manager
AJN Signage.
Key Responsibilities:
• Motivating and managing a team of office staff to work efficiently and cohesively to deliver KPIs
• PA to the Managing Director, ensuring efficient diary management and logistics organisation
• Organising meetings, inviting delegates, producing agendas, taking and circulating minutes
• Overseeing the efficient processing of payroll and CIS deductions
• Monitoring the compliance with all HR procedures, implementing enhancements and changes to employment
law
• Managing the sales, and purchase and ledgers, ensuring all agreed payment terms are adhered to
• Monitoring credit control and taking appropriate action where credit terms are exceeded
• Carrying out month end procedures and online processing of VAT and CIS
• Monitoring absence levels in line with policies
• Processing leaving staff and sending appropriate P45 and P60 documents
• Motivating and managing a team of office staff to work efficiently and cohesively to deliver KPIs
• PA to the Managing Director, ensuring efficient diary management and logistics organisation
• Organising meetings, inviting delegates, producing agendas, taking and circulating minutes
• Overseeing the efficient processing of payroll and CIS deductions
• Monitoring the compliance with all HR procedures, implementing enhancements and changes to employment
law
• Managing the sales, and purchase and ledgers, ensuring all agreed payment terms are adhered to
• Monitoring credit control and taking appropriate action where credit terms are exceeded
• Carrying out month end procedures and online processing of VAT and CIS
• Monitoring absence levels in line with policies
• Processing leaving staff and sending appropriate P45 and P60 documents
Management, Sales, Compliance, Monitoring, Office, Organization, Online, Processing, ON, Manager
2009 - 2011
job
Senior Administrator/Facilities Manager
Staffline Recruitment.
Administrator, Manager
2007 - 2009
job
Administrator
Axiell Ltd.
Administrator
2006 - 2007
job
Receptionist
The Forest Practice.
Receptionist
2005 - 2006
job
Clerical Officer
Woolaton Vale Health Centre.
1997 - 2005
job
2 Customer Service
Hairdresser.
1997-2005
Professional Training & Qualifications:
NVQ Level 5 Management
NVQ Level 3 Management
NVQ Level 2 Business Administration
OCR Level 2 Customer Service
NVQ Level 2 and 3 Hairdressing
5 GCSE Passes
Professional Training & Qualifications:
NVQ Level 5 Management
NVQ Level 3 Management
NVQ Level 2 Business Administration
OCR Level 2 Customer Service
NVQ Level 2 and 3 Hairdressing
5 GCSE Passes
Administration, Training, Customer service, Management, Service, OCR
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