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Executive assistant
Milena Perez
,
London, United Kingdom
Experience
Other titles
Skills
I'm offering
I am an experienced Executive assistant with over 10 years experience supporting senior stakeholders in the banking industry.
I have a strong track-record in providing organisational, administrative and logistical support to senior stakeholders and their departmental functions. I am experienced in providing project management support and in coordinating across multiple support functions / third parties to ensure that targets are delivered to time. I comfortable managing multiple tasks simultaneously and working under time pressure.
I firmly believe that this role aligns precisely with my skill-set, experience and long-term career aspirations and look forward to discussing the opportunity in more detail.
I am bi-lingual in Spanish (native) and English and have excellent verbal and written communication skills.
I have a strong track-record in providing organisational, administrative and logistical support to senior stakeholders and their departmental functions. I am experienced in providing project management support and in coordinating across multiple support functions / third parties to ensure that targets are delivered to time. I comfortable managing multiple tasks simultaneously and working under time pressure.
I firmly believe that this role aligns precisely with my skill-set, experience and long-term career aspirations and look forward to discussing the opportunity in more detail.
I am bi-lingual in Spanish (native) and English and have excellent verbal and written communication skills.
Markets
United Kingdom
Language
English
Fluently
Spanish
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2019 - ?
temp
Temporary contract
Joss Search.
Executive Assistant
• Supporting a Partner, an MD and a Principal within a fast-paced, high profile Private Equity/Investment Management organisation.
• Performing the requirements of the role in both English and Spanish.
• Maintaining strong working relationships with colleagues in overseas offices and in London.
• Responsible for diary management with the challenges of ever changing, busy schedules across multiple time zones.
• Coordinating complex and frequently changing travel schedules.
• Arranging hotel and conference locations.
• Acting as a first point of contact for clients and guests when contacting the office.
• Answering phones, greeting guests, responding to email enquiries.
• Managing various logistical requirements for executives.
• Working with Corporate Services and IT to prepare and schedule meeting rooms for the team, including catering requirements, conference call and A/V set-up.
• Allocating expenses for professionals; process American Express and Out of Pocket expenses in Concur.
• Printing and binding of presentations as required.
• Compiling and collating weekly reports for the teams as required.
• Ad hoc projects for the teams as required.
• Supporting a Partner, an MD and a Principal within a fast-paced, high profile Private Equity/Investment Management organisation.
• Performing the requirements of the role in both English and Spanish.
• Maintaining strong working relationships with colleagues in overseas offices and in London.
• Responsible for diary management with the challenges of ever changing, busy schedules across multiple time zones.
• Coordinating complex and frequently changing travel schedules.
• Arranging hotel and conference locations.
• Acting as a first point of contact for clients and guests when contacting the office.
• Answering phones, greeting guests, responding to email enquiries.
• Managing various logistical requirements for executives.
• Working with Corporate Services and IT to prepare and schedule meeting rooms for the team, including catering requirements, conference call and A/V set-up.
• Allocating expenses for professionals; process American Express and Out of Pocket expenses in Concur.
• Printing and binding of presentations as required.
• Compiling and collating weekly reports for the teams as required.
• Ad hoc projects for the teams as required.
Management, It, Office, Organization, Express, Performing, UP
2010 - 2017
job
Executive Assistant
Bank of America Merrill Lynch.
• Provided senior level business support to the EMEA Head of Operational Risk, the Global Risk CFO, the Operational Risk Governance Executive and to a team of thirty.
• Extensive diary management and meeting coordination across multiple time zones.
• Managed constantly changing schedules, prioritised time-sensitive tasks and pre-empted conflicting requests.
• Organised meetings, events, workshops, conferences, team meetings, supporting documentation, room bookings, tele-presence and audio-visuals.
• Provided project office support across a range of tactical and strategic initiatives.
• Managed/administer project plans, status reports and coordinated key meetings with stakeholders.
• Coordinated audit reviews, third -party visits (vendors, consultants, regulators).
• Actively engaged in financial control / budgeting / consolidation, personnel processes and preparation for audit / compliance reviews.
• Coordinated projects, associate training, service quality reviews, process improvement, business continuity and communication initiatives.
• Produced daily loss reports for circulation to the Global and Regional Op Risk Managers.
• Worked closely with the Risk COO to ensure full coordination across the group.
• Maintained organisation charts, distribution lists and biographies.
• Maintained and monitored all records for the team, attendance, holiday records and timesheets.
• Provided assistance to hiring managers: set up interviews, liaised with HR and candidates directly.
• Travel and expense management.
• Provided on-boarding support for new joiners which included ordering PCs, phones, blackberries, and liaising with technology, payroll and training.
• Extensive diary management and meeting coordination across multiple time zones.
• Managed constantly changing schedules, prioritised time-sensitive tasks and pre-empted conflicting requests.
• Organised meetings, events, workshops, conferences, team meetings, supporting documentation, room bookings, tele-presence and audio-visuals.
• Provided project office support across a range of tactical and strategic initiatives.
• Managed/administer project plans, status reports and coordinated key meetings with stakeholders.
• Coordinated audit reviews, third -party visits (vendors, consultants, regulators).
• Actively engaged in financial control / budgeting / consolidation, personnel processes and preparation for audit / compliance reviews.
• Coordinated projects, associate training, service quality reviews, process improvement, business continuity and communication initiatives.
• Produced daily loss reports for circulation to the Global and Regional Op Risk Managers.
• Worked closely with the Risk COO to ensure full coordination across the group.
• Maintained organisation charts, distribution lists and biographies.
• Maintained and monitored all records for the team, attendance, holiday records and timesheets.
• Provided assistance to hiring managers: set up interviews, liaised with HR and candidates directly.
• Travel and expense management.
• Provided on-boarding support for new joiners which included ordering PCs, phones, blackberries, and liaising with technology, payroll and training.
Training, Audit, Management, Service, Technology, Audio, Compliance, Workshops, Support, CFO, Office, Organization, Audit, UP, Processes
2009 - 2010
job
Commercial Director
Brocemat Cosmetics Production USA.
• Managed a team of ten associates with team development and expansion
• Coordinated the strategic planning functions of the business
• Organised the day-to-day functions to the production members
• Reported to the Board of Directors and Finance Committee
• Reviewed all sales activity and identified new product opportunities and prepared budgets for the next production line
• Responsible for the selection and maintenance of equipment and vendors
• Monitored product standards and implementations of quality-control programs
• Coordinated the strategic planning functions of the business
• Organised the day-to-day functions to the production members
• Reported to the Board of Directors and Finance Committee
• Reviewed all sales activity and identified new product opportunities and prepared budgets for the next production line
• Responsible for the selection and maintenance of equipment and vendors
• Monitored product standards and implementations of quality-control programs
Strategic Planning, Finance, Sales, Development, Team development, Production
My education
2003
-
2004
Bournemouth and Poole College
Unspecified, Tourism
Unspecified, Tourism
2001
-
2003
School of English
Unspecified, Advanced English
Unspecified, Advanced English
1996
-
2001
n/a
HighSchoolOrEquivalent, N/a
HighSchoolOrEquivalent, N/a
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