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Self Employed Virtual Administrator with a strong background in office and event administration, providing Executive Assistance. Event Management and HR admin services to start ups and SMEs
Beverley Defreitas
,
Essex, United Kingdom
Experience
Other titles
Skills
I'm offering
Virtual Assistant - Freelance PA - Assisting you with your admin, so you can achieve your vision for your business. With an extensive background in admin management, office management and as an executive assistant, I am well equipped to provide an excellent, affordable virtual admin service so that you do not have to worry about staff costs associated with employing admin staff. Visionary Virtual Assistant will provide you with professional, flexible and virtual business support whether you are an entrepreneur, SME, charity or sole trader. VVA will design a PA Support Package to suit your needs.
Markets
United Kingdom
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Available
My experience
2015 - ?
freelance
Freelance PA/Admin & Events Manager
unknown.
Providing Virtual PA Support to clients
• Project management of staff team bi-annual meetings in Europe to include: Venue sourcing, proposal write up, travel and accommodation arrangements, meeting room and catering requirements, social activities, post-meeting survey (Survey Monkey), analyzing results of the survey and showing results on MS PowerPoint.
• Arranging National and International Travel and Accommodation for the Managing Director and wider Team. Created an interactive travel booking form
• Extensive Complex Diary Management
• Booking of Meeting Rooms and Office Space nationally and internationally
• HR Administration - assisting the HR Manager by; setting up and maintain personnel records, setting up induction meetings for new starters, conducting DSE & Homeworking Checklist meetings with all staff, ensuring that any issues are channeled to the appropriate
person and necessary equipment purchased. Consulting with Insurance company with matters relating to health and life policies, administering monthly payroll in conjunction with UK/Non-UK accountants, HR Manager and the Finance Department.
• Registering staff onto international conferences
• Purchasing of medical research papers
• General Administration
• Producing invoices and adding expenses onto Xero
• Project management of staff team bi-annual meetings in Europe to include: Venue sourcing, proposal write up, travel and accommodation arrangements, meeting room and catering requirements, social activities, post-meeting survey (Survey Monkey), analyzing results of the survey and showing results on MS PowerPoint.
• Arranging National and International Travel and Accommodation for the Managing Director and wider Team. Created an interactive travel booking form
• Extensive Complex Diary Management
• Booking of Meeting Rooms and Office Space nationally and internationally
• HR Administration - assisting the HR Manager by; setting up and maintain personnel records, setting up induction meetings for new starters, conducting DSE & Homeworking Checklist meetings with all staff, ensuring that any issues are channeled to the appropriate
person and necessary equipment purchased. Consulting with Insurance company with matters relating to health and life policies, administering monthly payroll in conjunction with UK/Non-UK accountants, HR Manager and the Finance Department.
• Registering staff onto international conferences
• Purchasing of medical research papers
• General Administration
• Producing invoices and adding expenses onto Xero
BEE, Social, UP, ON, Manager, Booking, Xero, International, Office, Insurance, Project Management, Health, Support, Sourcing, Finance, Management, Consulting, Powerpoint, Research, Administration
2005 - 2015
job
Eastern & South Eastern Divisions Manager
The Royal College of Psychiatrists.
Management of the Divisions Office on a day-to-day basis in liaison with the Divisional Officers, the Chief Executive and the Director of Membership Relations.
• Management of the Executive Committees including taking and preparation of minutes,
agendas, follow up action and correspondence
• Project manage all meetings, events and conferences
• Management, training, supervision and appraisal of Division Administrator and any
Temporary Staff
• Manage, review and monitor finances as per Divisions' Business Plans, ensuring that
activities are delivered within agreed budgets
• Management of the Job Description Approval Process for Consultant posts within the regions
• Provision of Secretarial support to Committee Officers
• Use of CRM to run reports, circulation of bulk emails and setting up of events online
• Review and update website content
• Drafting documents, correspondence, flyers, Notices and e-Newsletters
1
January - March BT
• Management of the Executive Committees including taking and preparation of minutes,
agendas, follow up action and correspondence
• Project manage all meetings, events and conferences
• Management, training, supervision and appraisal of Division Administrator and any
Temporary Staff
• Manage, review and monitor finances as per Divisions' Business Plans, ensuring that
activities are delivered within agreed budgets
• Management of the Job Description Approval Process for Consultant posts within the regions
• Provision of Secretarial support to Committee Officers
• Use of CRM to run reports, circulation of bulk emails and setting up of events online
• Review and update website content
• Drafting documents, correspondence, flyers, Notices and e-Newsletters
1
January - March BT
CRM, Training, Management, Content, Website, Support, Supervision, Office, Administrator, Online, Manager, UP
2005 - 2005
temp
Executive Assistant to the Director of Resource Management
Post.
• Complex diary management
• Travel Arrangements
• Processing expenses
• Administration of Senior Management Team Meetings
• Drafting of reports and presentations
• Authorisation of expenses/consultant fees on behalf of the Director
• Travel Arrangements
• Processing expenses
• Administration of Senior Management Team Meetings
• Drafting of reports and presentations
• Authorisation of expenses/consultant fees on behalf of the Director
Administration, Management, Resource management, Processing
2004 - 2005
job
Office Manager/PA to Chief Executive Officer (CEO)
NHS Estates.
• Comprehensive secretarial support to the CEO including complex diary management
• Organising hotel accommodation and travel
• Processing of CEOs time allocated to projects
• Fully brief the CEO on the purpose of meetings
• Consult with high profile individuals such as Chief Executives, Senior Civil Servants, Chairs,
and MPs
• Drafting of letters and memos and other correspondence.
• Function as first point of contact on behalf of the CEO, channeling queries as appropriate
• Administration of the Board Meetings
Office Management
• Management of the general office including maintenance of an effective filing and bring
forward systems
• Management and Supervision of admin/temporary staff
• Development and maintenance of administrative systems
• Administrative support to Project Managers
• Prepare office systems for yearly inspection by the Quality Auditor, he British Standards
Institute
• Co-ordinate Office of Government Commerce (OGC) Gateway Review Team activity
• Health and Safety Representative
• Organising hotel accommodation and travel
• Processing of CEOs time allocated to projects
• Fully brief the CEO on the purpose of meetings
• Consult with high profile individuals such as Chief Executives, Senior Civil Servants, Chairs,
and MPs
• Drafting of letters and memos and other correspondence.
• Function as first point of contact on behalf of the CEO, channeling queries as appropriate
• Administration of the Board Meetings
Office Management
• Management of the general office including maintenance of an effective filing and bring
forward systems
• Management and Supervision of admin/temporary staff
• Development and maintenance of administrative systems
• Administrative support to Project Managers
• Prepare office systems for yearly inspection by the Quality Auditor, he British Standards
Institute
• Co-ordinate Office of Government Commerce (OGC) Gateway Review Team activity
• Health and Safety Representative
Administration, Management, Support, Supervision, Ceo, Development, Health, Office, Safety, Processing, Manager, ON
1994 - 2003
job
Office Manager
Canopy Care & Support Services Limited.
• Personal Assistant to the Chief Executive & Secretary to the Board of Trustee.
• Administration of Senior Management Team Meetings
• Complex diary Management
• Management of Administrative Department
• Management of Budgets
• Events co coordinator
COURSES
PRINCE 2, Assertiveness Training, Anti Bribery and Fraud Training, Diversity & Equality
Training, Management Training Course
• Administration of Senior Management Team Meetings
• Complex diary Management
• Management of Administrative Department
• Management of Budgets
• Events co coordinator
COURSES
PRINCE 2, Assertiveness Training, Anti Bribery and Fraud Training, Diversity & Equality
Training, Management Training Course
Administration, Training, Personal assistant, Management, Coordinator, Office, Manager
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