Events, Administration, Marketing & Accounts Assistant
Southampton, United Kingdom
Ongoing relation / part-time
• Diary Management for Senior Managers & Consultants.
• Assisting the Senior Managers & Consultants with administrative tasks including arranging meetings, arranging travel.
• Assisting the Sales & Marketing & HR departments.
• Ordering stationery and office cleaning supplies as and when required.
• Liaising with cleaners on a regular basis.
• Organise business meeting refreshments and training course lunches. Ensuring food is prepared following strict hygiene standards.
• Answering incoming calls; taking and relaying messages as and when required.
• Meeting and greeting all visitors who visit the office.
• Weekly bank reconciliation
• Credit Control
• Processing staff expenses
• Issuing renewal quotes and invoices on Service Contracts
• Creating jobs and work requests for Consultants
• Entering course information onto company website, ticket tailor and Facebook
• Managing bookings
• Creating slideshows and videos for Facebook page
• Updating databases with confidential customer information
• Booking venues
• Managing emails
• Organising birthday parties
• Creating mailouts via Mailchimp
• Promoting services and courses via social media and event websites
• Providing a second to none standard of customer service
• Booking jobs & diary management
• Organising jobs & engineers
• Producing quotations
• Ordering materials & work wear
• Posting purchase ledger invoices on Sage
• Raising & posting sales ledger invoices on Click & Sage
• Posting customer receipts on Sage
• Credit control
• Recording engineer's weekly timesheets
• Monitoring staff holidays & sickness records
• Administering company vehicles
• Dealing with registrations, applications & accreditations and registering boilers
BTEC First Dipolma, Business & Finance
GCSE's, English, Maths, History and Science
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