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Experienced Executive Assistant with strong project management skills
Marie Short
,
Gibraltar, Gibraltar
Experience
Other titles
Skills
I'm offering
Possessing a Masters degree in International Relations and a Bachelor degree in Politics and International Relations, I have worked in Sydney, Bahrain, London, New York, Gibraltar and most recently Spain.
Having worked in Finance for seven years, I moved across to the Gaming Industry and now I work as a Virtual Assistant providing support to a variety of industries.
I enjoy building relationships across all levels of business, learning from colleagues and thinking of ways to improve business efficiency.
Having worked in Finance for seven years, I moved across to the Gaming Industry and now I work as a Virtual Assistant providing support to a variety of industries.
I enjoy building relationships across all levels of business, learning from colleagues and thinking of ways to improve business efficiency.
Markets
United Kingdom
Links for more
Once you have created a company account and a job, you can access the profiles links.
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2019 - ?
freelance
Virtual Executive Assistant
PAVAEA (Online Business).
Virtual Executive Assistant and freelancer offering administrative services ranging from transcription, travel management, editing and formatting documents, expense reconciliations as well as project management.
Project Management, Powerpoint, Calendar management, Microsoft excel, Microsoft office, Microsoft Word, Project coordination, Communication, Travel Management, Expense Reconciliation, Procurement, Investor relations, Newsletters
2016 - 2018
job
Senior Executive Assistant to Online Managing Director
William Hill Online (Gibraltar).
Provided support to the Online MD as well as the Senior Leadership Team through calendar and meeting management, project work, presentations, expense reconciliations, implementing asset inventory as well as travel coordination
• Part of the role involved reviewing and implementing policies and procedures to improve business efficiency.
• Part of the role involved reviewing and implementing policies and procedures to improve business efficiency.
Management, Leadership, Support, Online, Project coordination, Communication, Newsletters
2016 - 2016
job
Virtual Executive Assistant
Live Auctioneers.
Worked remotely from Spain to support the CEO in Los Angeles, the Senior Executive Team in the Head Office in New York and the Technology Executives in Salt Lake City.
• A highlight of the role was the flexibility to work remotely and liaise with the teams in different time zones.
• In terms of tasks, a lot of the role was calendar management, recruitment as establishing the new office in New York through organising suppliers, equipment for new starters and the general running of the office to ensure operations were smooth.
• A highlight of the role was the flexibility to work remotely and liaise with the teams in different time zones.
• In terms of tasks, a lot of the role was calendar management, recruitment as establishing the new office in New York through organising suppliers, equipment for new starters and the general running of the office to ensure operations were smooth.
Management, Technology, Support, Office, Travel, Procurement, Office management, Recruitment, Project Management, Communication
2014 - 2015
job
Senior Associate
Macquarie Group (New York).
Document Management role responsible for managing company documents and ensuring their accuracy, quality and integrity through the collection and collation of signed agreements and official documents to maintain compliance with records and document management laws.
Other responsibilities included training new starters, providing technical solutions for user support, administering system access, communicating with the business to ensure compliance needs are met to assist with audits.
Other responsibilities included training new starters, providing technical solutions for user support, administering system access, communicating with the business to ensure compliance needs are met to assist with audits.
Document Management, Training and Training Documentation, Compliance, Project Management
2013 - 2014
job
Senior Executive Assistant to Global Division Director
Macquarie Group (London).
Seconded to cover a maternity leave role and support the global division head.
The role involved heavy travel and diary management coupled with meeting synchronisation. Assisting with ad hoc projects such as the global conference presentation and liaising with the event team to ensure the smooth running of the conference both before and during the event.
The role involved heavy travel and diary management coupled with meeting synchronisation. Assisting with ad hoc projects such as the global conference presentation and liaising with the event team to ensure the smooth running of the conference both before and during the event.
Executive assistance, Travel, Event management, Calendar management, Proofreading, Expense Reconciliation, Powerpoint
2011 - 2013
job
Senior Executive Assistant and Office Manager
Macquarie Group (Sydney).
Managed a team of 10 Senior Executive Assistants as well as recruitment of all support staff Project managed the execution of the global upgrade of Microsoft Office and change to Sitepoint data room .
Single point of contact for all staff with established relationships across business divisions and service providers.
Monitored staff expenditure and procurement to maximise equipment use and minimize costs.
Streamlined stationery ordering system, saving the business $50k per annum.
Implemented an improved follow-you print system to reduce wastage and save costs for the business.
Assisted in the execution of a global conference for 500 staff and organised speakers for thirteen sector sessions.
Booked international flights for over 70 executives from Sydney to attend a conference in Athens.
Responsible for value add staff events including monthly get together, team building and communications.
Quarterly update and collation of global organisational structure charts for central management Organisation charts contain highly confidential information that required extreme discretion.
Edit, format and organise the publication of quarterly and full year financial statements as well as the production of various annual fund reports.
Daily multi-tasking ranging from on boarding new staff and exits through to coordinating floor moves of 150 staff and managing the central subscription database.
Single point of contact for all staff with established relationships across business divisions and service providers.
Monitored staff expenditure and procurement to maximise equipment use and minimize costs.
Streamlined stationery ordering system, saving the business $50k per annum.
Implemented an improved follow-you print system to reduce wastage and save costs for the business.
Assisted in the execution of a global conference for 500 staff and organised speakers for thirteen sector sessions.
Booked international flights for over 70 executives from Sydney to attend a conference in Athens.
Responsible for value add staff events including monthly get together, team building and communications.
Quarterly update and collation of global organisational structure charts for central management Organisation charts contain highly confidential information that required extreme discretion.
Edit, format and organise the publication of quarterly and full year financial statements as well as the production of various annual fund reports.
Daily multi-tasking ranging from on boarding new staff and exits through to coordinating floor moves of 150 staff and managing the central subscription database.
Executive assistance, Office manager, Travel, Corporate events, Team Leader, Project Management, Business development, Change management, Investor relations, Newsletters, Calendar management, Proofread
2008 - 2011
job
Senior Executive Assistant
Macquarie Group (Sydney).
Administration support to an Executive Director and a broader team of thirteen executives.
Main duties comprised of extensive international travel arrangements, roadshow coordination, board paper collation and the review and format of word documents and presentations such as financial statements and investor newsletters.
Other tasks included the daily distribution of media coverage on listed and unlisted funds to relevant teams, obtaining the execution of legal documentations, administering the investor database and updating the investor website content.
Main duties comprised of extensive international travel arrangements, roadshow coordination, board paper collation and the review and format of word documents and presentations such as financial statements and investor newsletters.
Other tasks included the daily distribution of media coverage on listed and unlisted funds to relevant teams, obtaining the execution of legal documentations, administering the investor database and updating the investor website content.
Executive assistance, Project Management, Communication, Newsletters, Investor relations, Calendar management, Travel
2007 - 2008
job
Executive Assistant
Apsley Recruitment.
• Supported the Managing Director of Foreign Exchange
• Coordinated flights and logistics for meetings, arranged domestic and international travel with completed visa requirements and liaised with other assistants when the MD travelled with other colleagues. The Annual General Meeting and national conference calls were also my responsibility.
• Maintained complex calendar confirming meetings, reserving meeting rooms, coordinating conference calls, organising materials as well as client facing via meet and greet of all external visitors.
• Coordinated flights and logistics for meetings, arranged domestic and international travel with completed visa requirements and liaised with other assistants when the MD travelled with other colleagues. The Annual General Meeting and national conference calls were also my responsibility.
• Maintained complex calendar confirming meetings, reserving meeting rooms, coordinating conference calls, organising materials as well as client facing via meet and greet of all external visitors.
Exchange, Powerpoint, International, Executive assistance, Travel, Calendar management, Microsoft outlook, Microsoft office, Typing, Communication, Proofreading, Investor relations, Preparation for investor meeting, Financial statements, Annual reports, Procurement, Expense Reconciliation
2006 - 2007
job
NSW Sales Co-ordinator
PepsiCo.
Supported the National Sales Director, the New South Wales State Sales Executive team and provided sales
support to the broader field sales team consisting of 170 staff
• Complete event management of roadshows and promotions for new products
• Acted as the focal point for all liaisons between the national head office and the state head office as well as the executives and the field sales team.
• Main point of contact for executives and the field sales team. Announced results and daily sales targets
• Chaired monthly meetings and compiled meeting materials and presentations for use in the meetings
• Project managed the design and upgrade of the field sales team uniform and implemented sales/marketing
strategies
• Processed invoices and accounts payable tasks as well as managed procurement and indirect costs.
support to the broader field sales team consisting of 170 staff
• Complete event management of roadshows and promotions for new products
• Acted as the focal point for all liaisons between the national head office and the state head office as well as the executives and the field sales team.
• Main point of contact for executives and the field sales team. Announced results and daily sales targets
• Chaired monthly meetings and compiled meeting materials and presentations for use in the meetings
• Project managed the design and upgrade of the field sales team uniform and implemented sales/marketing
strategies
• Processed invoices and accounts payable tasks as well as managed procurement and indirect costs.
Design, Marketing, Event, Management, Procurement, Sales, Support, Office
2006 - 2006
job
Customer Sales Representative
Smiths Direct.
• Met weekly sales targets through leveraging relationships with potential as well as existing clients
• Composed sales plans for customers to sell in new products and promotions
• Recognised opportunities and established a need among the customer base to increase sales.
• Composed sales plans for customers to sell in new products and promotions
• Recognised opportunities and established a need among the customer base to increase sales.
Sales
2005 - 2005
job
International Flight Attendant based
Gulf Air (Bahrain).
in Bahrain.
• Ensured pre-flight checks were completed before each flight
• Obtained Senior First Aid Certificate
• The role was an opportunity to live overseas and experience the Middle East.
• Ensured pre-flight checks were completed before each flight
• Obtained Senior First Aid Certificate
• The role was an opportunity to live overseas and experience the Middle East.
International
2002 - 2002
job
Conference/Catering and Bar attendant
Pymble Golf Club.
Hospitality oriented role that involved silver service for social and corporate functions
Service, Social
2001 - 2002
job
Office administrator
Australiawide Relocations Pty Ltd.
• Built relationships with Human Resources Managers at external international companies to promote the relocation services for executives
• Collated welcome packs providing information on nearby accommodation rates, school and travel
• Arranged temporary to long term accommodation and maintained the relocation agent and client database
• Answered and directed phone calls alongside general office administration.
• Collated welcome packs providing information on nearby accommodation rates, school and travel
• Arranged temporary to long term accommodation and maintained the relocation agent and client database
• Answered and directed phone calls alongside general office administration.
Administration, Database, Human Resources, International, Office, Administrator, Agent
My education
2006
-
2008
University of New South Wales
Master of Arts, International Relations
Master of Arts, International Relations
2006
University of Cambridge
CELTA, Cambridge English Teaching Accreditation
CELTA, Cambridge English Teaching Accreditation
2002
-
2005
University of New South Wales
Bachelor of Arts, Politics and International Relations
Bachelor of Arts, Politics and International Relations
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