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jobs
Virtual Personal Assistant
Julia Black
,
Farnham, United Kingdom
Experience
Skills
I'm offering
I'm a Virtual Personal Assistant providing ongoing business and
lifestyle support to busy senior executives, small business owners,
consultants, and individuals. My clients outsource necessary but
time-consuming tasks to me, so they can have more free time to
focus on running their core businesses and bringing in new clients.
With over 2 decades of Personal Assistant experience spanning a
variety of industries, including Hospitality, Education, Manufacturing,
Recruitment and Construction Fit-Out, I can offer top level,
confidential administrative support.
I am skilled at communicating with people at all levels and am
routinely able to prioritise, multi-task and adapt in order to meet
challenging deadlines. Professional, reliable and calm under
pressure, I am committed to providing nothing less than exceptional
standards of support.
lifestyle support to busy senior executives, small business owners,
consultants, and individuals. My clients outsource necessary but
time-consuming tasks to me, so they can have more free time to
focus on running their core businesses and bringing in new clients.
With over 2 decades of Personal Assistant experience spanning a
variety of industries, including Hospitality, Education, Manufacturing,
Recruitment and Construction Fit-Out, I can offer top level,
confidential administrative support.
I am skilled at communicating with people at all levels and am
routinely able to prioritise, multi-task and adapt in order to meet
challenging deadlines. Professional, reliable and calm under
pressure, I am committed to providing nothing less than exceptional
standards of support.
Markets
United Kingdom
Links for more
Once you have created a company account and a job, you can access the profiles links.
Language
English
Fluently
Ready for
Ongoing relation / part-time
Available
My experience
2021 - ?
job
Virtual Personal Assistant / Business Owner
unknown.
Surrey, UK
I'm a Virtual Personal Assistant providing ongoing business and lifestyle support to busy
senior executives, small business owners, consultants, and individuals. My clients outsource
necessary but time-consuming tasks to me, so they can have more free time to focus on
running their core businesses and bringing in new clients.
Professional business & lifestyle services include but not limited to:
- Creating, editing and formatting documents, including presentations, reports, templates
- Letter writing
- Audio and copy typing
- Online research
- Organising business travel and accommodation
- Social Media
- Diary and email management
- Data Entry
- Issuing invoices / chasing unpaid invoices
- Basic proofreading
- Holiday & travel research & booking
- Social event sourcing & booking
- Organising private appointments e.g. Dentist, dog groomers, car services etc.
I'm a Virtual Personal Assistant providing ongoing business and lifestyle support to busy
senior executives, small business owners, consultants, and individuals. My clients outsource
necessary but time-consuming tasks to me, so they can have more free time to focus on
running their core businesses and bringing in new clients.
Professional business & lifestyle services include but not limited to:
- Creating, editing and formatting documents, including presentations, reports, templates
- Letter writing
- Audio and copy typing
- Online research
- Organising business travel and accommodation
- Social Media
- Diary and email management
- Data Entry
- Issuing invoices / chasing unpaid invoices
- Basic proofreading
- Holiday & travel research & booking
- Social event sourcing & booking
- Organising private appointments e.g. Dentist, dog groomers, car services etc.
Social Media, Writing, Research, Personal assistant, Data entry, Proofreading, Management, Event, Sourcing, Audio, Support, Online, Booking, Social, ME, Basic
2019 - 2021
job
School Secretary
Waverley Abbey Junior School.
UK
Worked as a part of a team in the general running of the school office undertaking a variety of administrative tasks, including pupil attendance, email management, school calendar
management, external club providers management, processing meal payments, event &
trips payments, arranging pupil transportation for events, first aid for the pupils, creating
school newsletter and liaising with key stakeholders i.e. parents, pupils, teaching staff and visitors to the school.
January 2018 - August 2019
Settling family back into England after repatriation from Hong Kong
Worked as a part of a team in the general running of the school office undertaking a variety of administrative tasks, including pupil attendance, email management, school calendar
management, external club providers management, processing meal payments, event &
trips payments, arranging pupil transportation for events, first aid for the pupils, creating
school newsletter and liaising with key stakeholders i.e. parents, pupils, teaching staff and visitors to the school.
January 2018 - August 2019
Settling family back into England after repatriation from Hong Kong
Teaching, Management, Event, Office, Processing
2015 - 2017
job
Executive Secretary to Lower Primary Principal
Hong Kong International School.
Hong Kong
Provided secretarial and administrative support to the Principal to ensure a smooth running of the Lower Primary Office. I supervised two other Secretaries and the school Receptionist
within my role. My day to day responsibilities were as follows:
• Maintaining Principal's calendar and scheduling meetings with parents, faculty and staff.
• Sorting incoming post, documents for signature, ongoing correspondence, preparation for meetings and committee work.
• Key communication to parents, such as, placement emails, parent conference information, health letters from the nurse, coffee mornings or parent evenings etc.
• Organising Principal's travel arrangements for events, such as, recruitment fairs and professional development seminars.
• Processing expense claims, faculty stipends, assisting with division budget.
• Demonstrating confidentiality regarding Principals, faculty and staff, recruitment and interviewing and student medical, learning and personal/sensitive family issues.
• Organising parent and faculty events and meetings throughout the year, which involves venue booking & logistics, IT/AV set up co-ordination, catering, signage,
transportation and communication.
• Creating agendas and minute taking at the monthly Parent Advisory Group meeting.
• Keeping the various employee and parent school calendars up to date.
• Assisting the Principal with weekly communication with parents and staff by way of the 'Monday Newsletter' and the Principal's 'Random Thoughts'.
• Editing and updating of various annual publications such as the Parent Handbook
and Literacy Handbook.
• Work with Communications Director and IT department personnel regarding website
information and keep the Lower Primary section of the school website up to date.
• Liaising with different persons, such as, parents, faculty, staff and children in a
professional and diplomatic manner.
• Supervising my colleagues in the office, ensuring a dynamic and professional team
welcome and assist faculty, parents, visitors and children.
Provided secretarial and administrative support to the Principal to ensure a smooth running of the Lower Primary Office. I supervised two other Secretaries and the school Receptionist
within my role. My day to day responsibilities were as follows:
• Maintaining Principal's calendar and scheduling meetings with parents, faculty and staff.
• Sorting incoming post, documents for signature, ongoing correspondence, preparation for meetings and committee work.
• Key communication to parents, such as, placement emails, parent conference information, health letters from the nurse, coffee mornings or parent evenings etc.
• Organising Principal's travel arrangements for events, such as, recruitment fairs and professional development seminars.
• Processing expense claims, faculty stipends, assisting with division budget.
• Demonstrating confidentiality regarding Principals, faculty and staff, recruitment and interviewing and student medical, learning and personal/sensitive family issues.
• Organising parent and faculty events and meetings throughout the year, which involves venue booking & logistics, IT/AV set up co-ordination, catering, signage,
transportation and communication.
• Creating agendas and minute taking at the monthly Parent Advisory Group meeting.
• Keeping the various employee and parent school calendars up to date.
• Assisting the Principal with weekly communication with parents and staff by way of the 'Monday Newsletter' and the Principal's 'Random Thoughts'.
• Editing and updating of various annual publications such as the Parent Handbook
and Literacy Handbook.
• Work with Communications Director and IT department personnel regarding website
information and keep the Lower Primary section of the school website up to date.
• Liaising with different persons, such as, parents, faculty, staff and children in a
professional and diplomatic manner.
• Supervising my colleagues in the office, ensuring a dynamic and professional team
welcome and assist faculty, parents, visitors and children.
Budget, Receptionist, Recruitment, Website, Logistics, It, Support, Health, Office, Development, Booking, Processing, UP
2002 - 2010
job
Executive PA / Facilities Administrator
Nelsons.
UK
My initial position at Nelsons was working for the Group Finance Director & Company
Secretary, Vice Chairman and a Non-Executive Director. I was promoted to Executive
Assistant to the Chairman, Vice Chairman & Group Finance Director, as well as being the Building Facilities Administrator. The following were my responsibilities:
• Maintained and managed Director's diaries.
• Preparation of all correspondence, reports, minutes and presentations.
• Arranged domestic and international travel and hotel bookings.
• Maintained efficient filing systems.
• Ensured adequate catering arrangements were made for meetings.
• Ensured all post and faxes were distributed, dealing with anything urgent in recipient's absence.
• Deputised for PA to COO, Technical Director and UK Sales Director in her absence.
• Organised and co-ordinated annual company Christmas Party and assisted with organisation of annual company team building day.
• Organised company and client attendance at annual key functions involving the Prince of Wales's household /organisations.
• Prepared induction programmes for new staff members.
• Assisted GFD in maintaining trademarks database and filing system.
• Arranged for provision of and maintenance and repair of all office furniture, vending
machines and kitchen equipment.
• Responsible for Security, Fire, Health & Safety matters. Appointed Fire Officers and arranged for fire drills/evacuations and testing of all fire, security and electrical
equipment and reviewed all relevant matters with the Group Health & Safety Officer.
• Responsible for cleaning and maintenance contractors.
• Assisted the HR Director in refurbishment project for the head office of 80+ staff over
a three month period.
• Assisted GFD in refurbishment project of ground floor of head office building to sublet.
• Liaised with building tenants on behalf of Nelsons and resolved any issues they may
have had.
My initial position at Nelsons was working for the Group Finance Director & Company
Secretary, Vice Chairman and a Non-Executive Director. I was promoted to Executive
Assistant to the Chairman, Vice Chairman & Group Finance Director, as well as being the Building Facilities Administrator. The following were my responsibilities:
• Maintained and managed Director's diaries.
• Preparation of all correspondence, reports, minutes and presentations.
• Arranged domestic and international travel and hotel bookings.
• Maintained efficient filing systems.
• Ensured adequate catering arrangements were made for meetings.
• Ensured all post and faxes were distributed, dealing with anything urgent in recipient's absence.
• Deputised for PA to COO, Technical Director and UK Sales Director in her absence.
• Organised and co-ordinated annual company Christmas Party and assisted with organisation of annual company team building day.
• Organised company and client attendance at annual key functions involving the Prince of Wales's household /organisations.
• Prepared induction programmes for new staff members.
• Assisted GFD in maintaining trademarks database and filing system.
• Arranged for provision of and maintenance and repair of all office furniture, vending
machines and kitchen equipment.
• Responsible for Security, Fire, Health & Safety matters. Appointed Fire Officers and arranged for fire drills/evacuations and testing of all fire, security and electrical
equipment and reviewed all relevant matters with the Group Health & Safety Officer.
• Responsible for cleaning and maintenance contractors.
• Assisted the HR Director in refurbishment project for the head office of 80+ staff over
a three month period.
• Assisted GFD in refurbishment project of ground floor of head office building to sublet.
• Liaised with building tenants on behalf of Nelsons and resolved any issues they may
have had.
Database, Finance, Sales, Security, Safety, Sales Director, Testing, Health, Office, International, Organization, Administrator, ON
2001 - 2002
job
various Personal Assistant and Secretarial positions
unknown.
Personal assistant
2000 - 2001
job
Secretary, Interior Design Management
unknown.
UK
Provided reliable and committed secretarial and administrative support to the management
team. Coordinated diaries; managed the filing system; produced typed correspondence and reports. Organised the reception area: arranged and serviced meetings; carried out a wide
variety of office management duties in an efficient manner
Provided reliable and committed secretarial and administrative support to the management
team. Coordinated diaries; managed the filing system; produced typed correspondence and reports. Organised the reception area: arranged and serviced meetings; carried out a wide
variety of office management duties in an efficient manner
Design, Management, Design Management, Reception, Support, Interior, Office
1999 - 2000
job
Air Traffic Control Simulator Pilot
Bailbrook College.
UK
Fully qualified as an ATC simulator pilot. The duties included proficiency in and
understanding of aviation radio procedures, as well as real time ATC instructions for simulation. Also worked on aerodrome simulators
Fully qualified as an ATC simulator pilot. The duties included proficiency in and
understanding of aviation radio procedures, as well as real time ATC instructions for simulation. Also worked on aerodrome simulators
Radio
1998 - 1999
job
Restaurant/Bar Manager, Devil's Advocate
unknown.
Food and Beverage management and customer services. Supervised staff and their duties
and designed and delivered training. Managed daily accounting. Liaised with suppliers and vendors - coordinated requisitioning and ordering. Planned and organised private parties and events.
November 1997 - March 1998
Recovering from a serious car accident
and designed and delivered training. Managed daily accounting. Liaised with suppliers and vendors - coordinated requisitioning and ordering. Planned and organised private parties and events.
November 1997 - March 1998
Recovering from a serious car accident
Training, Management, Manager, Customer
1997 - 1997
job
Receptionist, Coach House Hotel
unknown.
South Africa
Provided excellent customer service to hotel guests. Cashier duties and preparing invoices.
Assisted with the organisation of special events and parties at the hotel. Provided PA
assistance to the Sales & Marketing Director.
December 1996 - April 1997
Travelling in Switzerland and South Africa
Provided excellent customer service to hotel guests. Cashier duties and preparing invoices.
Assisted with the organisation of special events and parties at the hotel. Provided PA
assistance to the Sales & Marketing Director.
December 1996 - April 1997
Travelling in Switzerland and South Africa
Marketing, Receptionist, Customer service, Sales, Service, Coach, Organization, ON, Customer
1995 - 1996
job
Receptionist
Kingston Plantations Resort.
USA
(I year management training programme for Front Office Services)
Promoted to Front Office Supervisor after six months.
Guest relations; check-ins; check-outs; reservations and cashier duties. Assisted in the co-
ordination of conference and group check-ins.
(I year management training programme for Front Office Services)
Promoted to Front Office Supervisor after six months.
Guest relations; check-ins; check-outs; reservations and cashier duties. Assisted in the co-
ordination of conference and group check-ins.
Receptionist, Training, Management, Office, USA
My education
1994
-
1995
Institut Hotelier
Unspecified, Credit in Hotel Management (Minor in Office Management)
Unspecified, Credit in Hotel Management (Minor in Office Management)
1989
-
1993
Muscat Private School
Secondary, English Language
Secondary, English Language
?
-
2000
Keyboard Training Center
Unspecified, N/a
Unspecified, N/a
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