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Excellent attention to detail, highly organised and super efficient Administrator/Secretary/Personal Assistant
Carol Johnson
,
Leeds, United Kingdom
Experience
Other titles
Skills
I'm offering
I have held a range of positions throughout my career with a number of different organisations across multiple highly regulated industries from healthcare to real estate and accountancy. Experienced dealing with up to and including executive/ Director level.
I feel this has enabled me to build up a diverse skillset across many administrative functions.
I feel this has enabled me to build up a diverse skillset across many administrative functions.
Markets
United Kingdom
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2020 - ?
temp
Part Time Administrator
RWO.
● Monitor and order office supplies
● Record incoming and outgoing post
● Take calls and pass on relevant messages
● Scan and save documents into job directories
● Complete administration tasks to ensure smooth the running of the office
● Organise travel and accommodation for senior staff
● File documents which includes archiving
● Greet clients and guests to the office
● Set up meetings including organising lunches
● Offer support remotely to Head Office when requested
PAST EMPLOYMENT
● Record incoming and outgoing post
● Take calls and pass on relevant messages
● Scan and save documents into job directories
● Complete administration tasks to ensure smooth the running of the office
● Organise travel and accommodation for senior staff
● File documents which includes archiving
● Greet clients and guests to the office
● Set up meetings including organising lunches
● Offer support remotely to Head Office when requested
PAST EMPLOYMENT
Administration, Support, Office, Administrator, UP
2019 - 2019
job
Clinical Prescribing and General Administrative Assistant
DISC Forward Leeds.
Clinical Prescribing and General Administrative Assistant
September 2014 - December 2018
● Worked as part of 3 in a team, managing the clinical administration in the West Leeds hub based in Armley
● Managed prescriber absent clinics, rearranged service user appointments and initiated prescriptions adhering to policies and protocols
● Facilitated TADs training events every month for prescribers
● Entered and progressed results from various clinical procedures
● Ordered and maintained an inventory of vaccines, clinical stock control and dealt with prescriptions (queries, ordering, handing out to service users) and GP letters (over 20 different templates) using SystmOne
● Liaised with staff in prisons, Pharmacies, GPs and hospitals
● Meeting/Event(s) facilitation
● Scanning, fridge monitoring, minute taking, issued invoices to Shared Care GP practices
● Logged and issued SUI's, arranged clinical waste collections, followed infection control and perform ad-hoc tasks adhering to protocols and guidelines.
● Dealt with daily service user requests to change pharmacy, prescription bridges and holiday requests.
September 2014 - December 2018
● Worked as part of 3 in a team, managing the clinical administration in the West Leeds hub based in Armley
● Managed prescriber absent clinics, rearranged service user appointments and initiated prescriptions adhering to policies and protocols
● Facilitated TADs training events every month for prescribers
● Entered and progressed results from various clinical procedures
● Ordered and maintained an inventory of vaccines, clinical stock control and dealt with prescriptions (queries, ordering, handing out to service users) and GP letters (over 20 different templates) using SystmOne
● Liaised with staff in prisons, Pharmacies, GPs and hospitals
● Meeting/Event(s) facilitation
● Scanning, fridge monitoring, minute taking, issued invoices to Shared Care GP practices
● Logged and issued SUI's, arranged clinical waste collections, followed infection control and perform ad-hoc tasks adhering to protocols and guidelines.
● Dealt with daily service user requests to change pharmacy, prescription bridges and holiday requests.
Administration, Training, Event, Service, GPS, Monitoring
2016 - 2016
temp
Part Time Management PA/Receptionist
Maternity leave.
January 2014 - September 2014
● Worked closely and confidentially with job share PA to ensure smooth running of day-to-day secretarial/personnel tasks for the Director
● Assisted with the administration and data input of workload from architects as required for HQ and two satellite offices
● Accurate diary management, monthly Management PowerPoint slides, SharePoint administration and Management Information report production
● Reception cover, as and when required.
● Worked closely and confidentially with job share PA to ensure smooth running of day-to-day secretarial/personnel tasks for the Director
● Assisted with the administration and data input of workload from architects as required for HQ and two satellite offices
● Accurate diary management, monthly Management PowerPoint slides, SharePoint administration and Management Information report production
● Reception cover, as and when required.
Administration, Powerpoint, SharePoint, Receptionist, Management, Reception, Production, ON
2012 - 2013
job
Senior Administrator
Carter Jonas.
Produced accurate and well-presented documents including reports, client correspondence, presentations
and spreadsheets within agreed time frames.
● Carried out timely and accurate administration of databases i.e. CRM database (Navision).
● Managed farm accounts all year round using Landmark finance system.
● Organised the Carter Jonas stand for corporate events.
● Accurately processed fee accounts and out of pocket expenses, opened and closed files, fee forecasts and chased debtors.
● Provided a high-level of efficiency and customer service to all who visited or contacted the office.
● Provided general administration and secretarial support to the office including partners, managers and staff.
● Maintained close communication with other energy and marine team regions, PR, marketing and rural and accounts administrators and I ensured efficient running of the department at all time.
● Effectively liaised with other relevant professionals and maintained a sound working knowledge of all relevant areas of work.
● Developed and maintained a working knowledge of compliance information such as Money Laundering and clients' compliance systems (for administrative purposes).
and spreadsheets within agreed time frames.
● Carried out timely and accurate administration of databases i.e. CRM database (Navision).
● Managed farm accounts all year round using Landmark finance system.
● Organised the Carter Jonas stand for corporate events.
● Accurately processed fee accounts and out of pocket expenses, opened and closed files, fee forecasts and chased debtors.
● Provided a high-level of efficiency and customer service to all who visited or contacted the office.
● Provided general administration and secretarial support to the office including partners, managers and staff.
● Maintained close communication with other energy and marine team regions, PR, marketing and rural and accounts administrators and I ensured efficient running of the department at all time.
● Effectively liaised with other relevant professionals and maintained a sound working knowledge of all relevant areas of work.
● Developed and maintained a working knowledge of compliance information such as Money Laundering and clients' compliance systems (for administrative purposes).
Pr, Customer, Energy, Energy, Administrator, Office, Support, Compliance, Service, Marketing, Navision, Customer service, Finance, Database, Corporate events, CRM, Administration
2010 - 2012
job
Clinical Project Administrator and Administrative Assistant
Covance.
● Provided clerical support to the project team (e.g. word processing, minute taking proofreading and editing correspondence, large and small documents, mailings, shipment of study files, fax and photocopy documents, assembled study documents and arranged meetings, etc.)
● Provided telephone coverage and related support duties
● Set-up and maintained clinical investigator files and documentation
● Prepared investigator budget payments and tracking systems; generated tracking reports as assigned and raised purchase orders
● Data entry and maintenance of selected study tracking databases
● Prepared monitoring visit documentation for Clinical Research Assistants and above, as requested by supervisor
● Prepared study-related documents and other materials for delivery to archives, at appropriate intervals
● Performed ad-hoc administrative duties assigned by management.
● Maintained administrative systems according to Standard Operating Procedures.
● Provided telephone coverage and related support duties
● Set-up and maintained clinical investigator files and documentation
● Prepared investigator budget payments and tracking systems; generated tracking reports as assigned and raised purchase orders
● Data entry and maintenance of selected study tracking databases
● Prepared monitoring visit documentation for Clinical Research Assistants and above, as requested by supervisor
● Prepared study-related documents and other materials for delivery to archives, at appropriate intervals
● Performed ad-hoc administrative duties assigned by management.
● Maintained administrative systems according to Standard Operating Procedures.
Budget, Research, Word, Proofreading, Management, Support, Monitoring, Administrator, Processing, UP
2010 - 2010
temp
Temp work
KMPG.
2008 - 2010
job
Personal Assistant
Fox Lloyd Jones (Real Estate).
● Managed telephone, email and online sales queries.
● Arranged insolvency auctions, departmental presentations, meetings and inventory items.
● Invoicing, sales, credit control, budgets and reconciliation.
● Customer and staff support and marketing.
● Managed online auctions - including design and placement of advertisement in relevant
media and liaised with online clients. Updated and maintained company website and material.
● Diary and office event management for Directors
● Arranged insolvency auctions, departmental presentations, meetings and inventory items.
● Invoicing, sales, credit control, budgets and reconciliation.
● Customer and staff support and marketing.
● Managed online auctions - including design and placement of advertisement in relevant
media and liaised with online clients. Updated and maintained company website and material.
● Diary and office event management for Directors
Marketing, Design, Personal assistant, Management, Event, Sales, Website, Support, Office, Online, Customer
2004 - 2007
job
Audit Secretary
Grant Thornton LLP.
● Managed and prepared proposals, presentations, reports, client correspondence and arranged meetings with numerous clients on a daily basis.
● Prepared and arranged internal and external training courses.
● Diary and office event management for Directors
● Trained in Elite to produce invoices, sales targets and management documents.
Employment History 1997 - 2004 available upon request
● Prepared and arranged internal and external training courses.
● Diary and office event management for Directors
● Trained in Elite to produce invoices, sales targets and management documents.
Employment History 1997 - 2004 available upon request
Audit, Training, Management, Event, Sales, Office, Audit
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