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Virtual Executive Assistant
Global Executive VA Ltd
,
Maidstone, United Kingdom
Experience
Other titles
Skills
I'm offering
Executive Assistant
• Manage and coordinate daily complex diary schedules, meetings (internal & external),
• Plan and arrange complex travel based on company travel policies (Domestic and International)
• Prepare expense reports from receipts
• Communicating with external clients / stakeholders on a regular basis
• Manage and coordinate daily complex diary schedules, meetings (internal & external),
• Plan and arrange complex travel based on company travel policies (Domestic and International)
• Prepare expense reports from receipts
• Communicating with external clients / stakeholders on a regular basis
Markets
United Kingdom
Links for more
Once you have created a company account and a job, you can access the profiles links.
Industries
Language
English
Fluently
Ready for
Larger project
Ongoing relation / part-time
Full time contractor
Available
My experience
2017 - ?
job
Senior Executive Assistant to Senior Vice President
IQVIA.
(reporting to board)
• Manage and coordinate daily complex diary schedules, meetings (internal & external),
• Plan and arrange complex travel based on company travel policies (Domestic and International)
• Prepare expense reports from receipts and schedule (Concur)
• Communicating with external clients / stakeholders on a regular basis
• Assisting in meeting planning and preparation work, i.e., drafting agendas, and information on meetings
• Prepare correspondence; communicate extensively utilising a variety of technology
• Design and develop spreadsheets, forms, and presentations, maintain regional organisation charts as directed
• Preparing time sheets for any project work (financialforce)
• Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed
• Leading quarterly EA Forums
• Onboarding New Joiners
• Coordinate details of major departmental or employee celebrations, meetings and events
• Other duties as requested or assigned
• Manage and coordinate daily complex diary schedules, meetings (internal & external),
• Plan and arrange complex travel based on company travel policies (Domestic and International)
• Prepare expense reports from receipts and schedule (Concur)
• Communicating with external clients / stakeholders on a regular basis
• Assisting in meeting planning and preparation work, i.e., drafting agendas, and information on meetings
• Prepare correspondence; communicate extensively utilising a variety of technology
• Design and develop spreadsheets, forms, and presentations, maintain regional organisation charts as directed
• Preparing time sheets for any project work (financialforce)
• Work with other departments to accomplish weekly, monthly and quarterly reporting and various projects as instructed
• Leading quarterly EA Forums
• Onboarding New Joiners
• Coordinate details of major departmental or employee celebrations, meetings and events
• Other duties as requested or assigned
Design, Onboarding, Technology, International, Organization, President
2010 - 2017
temp
Executive Assistant to Global Directors & MD
Deutsche Bank.
• Assisting in the arrangements of all senior level meetings and act as point of contact
• Co-ordinating complex and constantly changing diaries
• Co-ordinating complex travel arrangements and itineraries, national and international
• Event and project organisation
• Budget co-ordination for events and projects
• Collect expense receipts and process expense claims
• Process personnel & business Expenses
• Deal with confidential information
• Liaise with suppliers nationally and internationally
• Project co-ordination (timelines, budgets etc.)
• Tracking and reporting on project & management information
• Interacting with different stakeholders, following up on actions points and chasing for information
• Liaising with the PA network globally
• Planning and coordination of information
• Project report generation and data analysis
• Assisting corporate presentations on project analysis
• Supervising and training new/junior EAs
• Ad hoc admin and office management duties
• Co-ordinating complex and constantly changing diaries
• Co-ordinating complex travel arrangements and itineraries, national and international
• Event and project organisation
• Budget co-ordination for events and projects
• Collect expense receipts and process expense claims
• Process personnel & business Expenses
• Deal with confidential information
• Liaise with suppliers nationally and internationally
• Project co-ordination (timelines, budgets etc.)
• Tracking and reporting on project & management information
• Interacting with different stakeholders, following up on actions points and chasing for information
• Liaising with the PA network globally
• Planning and coordination of information
• Project report generation and data analysis
• Assisting corporate presentations on project analysis
• Supervising and training new/junior EAs
• Ad hoc admin and office management duties
Data Analysis, Budget, Training, Management, Event, Network, Office, International, Organization, ON, UP
2008 - 2010
job
Executive Assistant
Nationwide Building Society.
• Supporting senior management and staff to help create their own successful and productive team and become effective team leaders
• Handling and swiftly resolving customer queries in a professional and effective manner
• Carrying out day-to-day admin duties, answering phone calls, managing the diary
• Photocopying & faxing documents, dealing with customer queries
• Managing files and diaries on a daily basis, data entry
• Managing and collating advisor reports across the north London area
• Business reporting on weekly/monthly basis
• Drafting letters and preparing reports on a daily and monthly basis
• Dealing with e-mails and liaising with different departments on a daily basis
• Managing internet related enquiries
• Organising monthly meetings and preparing presentations/reports
• Liaising with staff and departments at all levels
• Handling written and verbal complaints
• Helping branches to maximize every sales opportunity by promoting the highest standards of customer care and recognizing potential development and training opportunities
• Other duties involve Invoicing, building rapport with clients, monitoring sales activities, general running of the office and stock management
• Handling and swiftly resolving customer queries in a professional and effective manner
• Carrying out day-to-day admin duties, answering phone calls, managing the diary
• Photocopying & faxing documents, dealing with customer queries
• Managing files and diaries on a daily basis, data entry
• Managing and collating advisor reports across the north London area
• Business reporting on weekly/monthly basis
• Drafting letters and preparing reports on a daily and monthly basis
• Dealing with e-mails and liaising with different departments on a daily basis
• Managing internet related enquiries
• Organising monthly meetings and preparing presentations/reports
• Liaising with staff and departments at all levels
• Handling written and verbal complaints
• Helping branches to maximize every sales opportunity by promoting the highest standards of customer care and recognizing potential development and training opportunities
• Other duties involve Invoicing, building rapport with clients, monitoring sales activities, general running of the office and stock management
Training, Management, Sales, Monitoring, Office, Development, Internet, Customer
2002 - 2008
job
Business Assistant
Future Finance Ltd.
• Started as a mortgage administrator, role included dealing with initial client queries, selling Residential/Buy to Let mortgage products, and general insurance products to potential clients
• Extensive PowerPoint
• Experience of working in fast paced estate agency environment
• Ensure all mortgage packs are FSA compliant
• Supervising/managing a team of administrators.
• Working with the marketing and investor relations team and supporting them collate various reports, assisting the team organise events and meetings.
• Collecting required documents from clients and processing mortgages and general insurance applications, liaising with banks and other financial institutions at all levels
• Dealing with solicitors and estate agents on a day to day basis
• Dealing with post completion matters e.g. client accounts
• Preparing invoices and maintaining client files
• Managing various business related enquiries and channelling them to the right department.
• General office management and admin i.e. answering phone calls, filing, data entry, faxing photocopying and preparing presentations, managing and ordering office stationary
• Keeping track of office staff holidays and expenses
• Managing director's diary and preparing customer meetings with advisors
• Liaison with banks, surveyors, and solicitors at all levels
• Meeting targets of collection of fees from banks and customers on a monthly basis
• Extensive PowerPoint
• Experience of working in fast paced estate agency environment
• Ensure all mortgage packs are FSA compliant
• Supervising/managing a team of administrators.
• Working with the marketing and investor relations team and supporting them collate various reports, assisting the team organise events and meetings.
• Collecting required documents from clients and processing mortgages and general insurance applications, liaising with banks and other financial institutions at all levels
• Dealing with solicitors and estate agents on a day to day basis
• Dealing with post completion matters e.g. client accounts
• Preparing invoices and maintaining client files
• Managing various business related enquiries and channelling them to the right department.
• General office management and admin i.e. answering phone calls, filing, data entry, faxing photocopying and preparing presentations, managing and ordering office stationary
• Keeping track of office staff holidays and expenses
• Managing director's diary and preparing customer meetings with advisors
• Liaison with banks, surveyors, and solicitors at all levels
• Meeting targets of collection of fees from banks and customers on a monthly basis
Marketing, Powerpoint, Management, Investor relations, Insurance, Office, Administrator, Processing, Customer
2001 - 2002
temp
Team Leader/Customer Services
Accenture.
IT Department
• Managing a team of IT engineers, preparing monthly and yearly reports, supervising monthly and yearly targets, dealing with escalation of end user complaints.
• Managing a team of IT engineers, preparing monthly and yearly reports, supervising monthly and yearly targets, dealing with escalation of end user complaints.
It, Customer
2000 - 2001
job
Administrator
NTL Communications Services Ltd.
Administrator
My education
1997
-
2000
Lincoln University
MBA, Business Administration
MBA, Business Administration
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